Too many choices in "Choose form"

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Frali - 05 Mar 2008 16:09 GMT

I have many public folders in Outlook. However, only a couple of these have
forms in them. When I want to select a form, I have to scroll through all of
these folders. Is there any way to limit which folders appear in my "Choose
form" drop down list?

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Sue Mosher [MVP-Outlook] - 05 Mar 2008 16:14 GMT

No, but here's an easier approach: In Outlook's main window, display the folder that contains the form you want, then look on the Actions menu. All the forms published to that folder should be listed there.

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Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

>I have many public folders in Outlook. However, only a couple of these have
> forms in them. When I want to select a form, I have to scroll through all of
> these folders. Is there any way to limit which folders appear in my "Choose
> form" drop down list?

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Frali - 05 Mar 2008 17:28 GMT

The Actions menu displays 19 forms, but there are 70 in the folder (I
personally only use about 10, and they aren't the ones which display).

> No, but here's an easier approach: In Outlook's main window, display the folder that contains the form you want, then look on the Actions menu. All the forms published to that folder should be listed there.
>
> >I have many public folders in Outlook. However, only a couple of these have
> > forms in them. When I want to select a form, I have to scroll through all of
> > these folders. Is there any way to limit which folders appear in my "Choose
> > form" drop down list?

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Sue Mosher [MVP-Outlook] - 05 Mar 2008 19:13 GMT

In that case, you might want to write one or more macros for the forms you actually use. To create a new instance of a custom form programmatically, use the Add method on the target folder's Items collection:

Set newItem = targetFolder.Items.Add("IPM.Post.YourFormName")

You can use the code at http://www.outlookcode.com/d/code/getfolder.htm to walk the folder hierarchy and return the MAPIFolder corresponding to a given path string.

See http://www.outlookcode.com/article.aspx?id=56 for other ideas.

Signature

Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

> The Actions menu displays 19 forms, but there are 70 in the folder (I
> personally only use about 10, and they aren't the ones which display).
[quoted text clipped - 5 lines]
>> > these folders. Is there any way to limit which folders appear in my "Choose
>> > form" drop down list?

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