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MS Office Forum / Outlook / Programming VBA / May 2005AutoArchive programmatically
Hi everyone, I've actually got two problems, but I've worked around the second, so let me present the unsolved one first: First, I'm looking for a way to programmatically run an auto-archive. I've tried hunting around, and I'm damned if I can find anything. Even if I triggered the "File", "Archive" menu, that would still pop up a menu, which sorta defeats the purpose. Okay, my second problem is that I'm looking for a way to force automatic processing of receipts. If you leave Outlook open at the Inbox, it'll eventually get around to processing some receipts, but it never seems to do a complete job if you have a lot of them, and in any event, you never know when it'll "get around to it". What I'm doing currently, which is definitely a kludge, is to open the Inbox, scan through each message and if it's a receipt, open it and then close it again right away, which forces Outlook to process the receipt immediately. With sometimes hundreds of receipts to go through, this can be a little annoying, since you have to wait, pretty much unable to touch anything as it opens and closes a window for each and every one of them. I'm convinced there's got to be a better way, preferably one that doesn't involve any visuals of any kind...can anybody provide any suggestions? Thanks, Rob 1) There is no way other than automating the execution of the menu item to start the AutoArchive process programmatically. 2) Have you tried enabling the "After processsing, move receipts to" setting under Tracking options? Otherwise, you can create a rule that moves items using the Report form (choose "using the form name" rule option, and choose Report form the Application Forms library), which may work better for you.  SignatureEric Legault - B.A, MCP, MCSD, Outlook MVP -- Try Picture Attachments Wizard for Outlook! http://tinyurl.com/9bby8 -- Job: http://www.imaginets.com Blog: http://blogs.officezealot.com/legault/ > Hi everyone, > [quoted text clipped - 23 lines] > Thanks, > Rob To answer your question, yes, I've got the "After processing" option set to move them to the Deleted Items folder. The problem isn't getting the receipts to be moved after being processed, it's getting Outlook to decide that they need to be processed NOW. It seems to wait about 10 minutes or so after you've opened Outlook before it starts a background scan for receipts. Because I'm just opening Outlook briefly to process receipts for this particular account, the processing is supposed to be on-demand and I'd like to have it begin it's processing pass immediately, not "whenever it feels like it". :) In any event, I'll try your suggestion about adding a rule and see if that forces it to process them, but I think maybe I tried that a while ago and it didn't...it's been a while since I played with it, though, so I'll double-check. Thanks, Rob > 1) There is no way other than automating the execution of the menu item to > start the AutoArchive process programmatically. [quoted text clipped - 39 lines] >> Thanks, >> Rob FYI, as expected, using a rule simply moved them to the Deleted Items folder without processing them properly, regardless of my settings in "Tracking Options". Rob > 1) There is no way other than automating the execution of the menu item to > start the AutoArchive process programmatically. [quoted text clipped - 39 lines] >> Thanks, >> Rob According to this article (http://support.microsoft.com/default.aspx?scid=kb;en-us;197067): "There must be 30 to 60 seconds of idle time on your computer before the automatic processing will activate. Any keyboard or mouse movement will interrupt this idle time" SignatureEric Legault - B.A, MCP, MCSD, Outlook MVP -- Try Picture Attachments Wizard for Outlook! http://tinyurl.com/9bby8 -- Job: http://www.imaginets.com Blog: http://blogs.officezealot.com/legault/ > FYI, as expected, using a rule simply moved them to the Deleted Items folder > without processing them properly, regardless of my settings in "Tracking [quoted text clipped - 45 lines] > >> Thanks, > >> Rob Well, at least that tells me what the criteria are for automatic processing. Somehow it seems a little gauche to programatically open up an e-mail then tell the user not to touch their computer for several minutes, since you don't know exactly when it'll start or how long it'll take to be done. It may be a kludge, but at least opening and closing each message forces it to happen right away, and you can add a progress bar based on the number of messages in the folder. (Of course, it's a little hard to see the progress bar with message windows constantly opening over top of it, but hey, what can you do?) Now if there was a way to open a message window hidden, that'd be truly helpful, since it would make my kludge much less kludgey, but it seems you can't do that with the Inspector.Activate method in Outlook XP (otherwise I would've). I can, of course, set the WindowState after activating it, but since my next statement is Inspector.Close, there's very little point, and it doesn't get around the fact that it opens visibly anyway. The article does bring up another possibility, though, which is to delete the message...I wonder if programmatic deletion of one message at a time would trigger the logging? Guess I'll have to try it out. Rob > According to this article > (http://support.microsoft.com/default.aspx?scid=kb;en-us;197067): [quoted text clipped - 64 lines] >> >> Thanks, >> >> Rob Unfortunately, it would seem that the Item.Delete method doesn't cause the item to be processed, only deleting it from the main Outlook window. One wonders if there's some hidden method, or Extended MAPI method that would do it, but I'm not sure if I want to go to that level. Rob > Well, at least that tells me what the criteria are for automatic > processing. [quoted text clipped - 95 lines] >>> >> Thanks, >>> >> Rob |
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