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MS Office Forum / Outlook / Programming VBA / May 2008

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VBA Clipboard Cut & Paste from Excel to Outlook

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Andy - 29 Jan 2007 00:47 GMT
An unusual one this one but please read on.

If I manually copy a range of cells from an Excel worksheet and then paste
into a Draft email in Outlook (My Outlook 2003 uses HTML as draft format with
Word as editor) the resulting pasted cells look fine - colors and formatting
are maintained.

OK now to do it in VBA from Excel.

I copy the range of cells into Clipboard with :-

               Range(Cells(aa, 4), Cells(bb, 17)).Select
               Selection.Copy

I then obtain the contents of Clipboard and place into a String variable
with :-

               Set MyData = New DataObject
                   
               MyData.GetFromClipboard
               strClip = MyData.GetText

I then create an Outloook object within VBA and build a Draft message using
strClip as part of the Message body.

This all works OK and the Draft message is created but the resulting pasted
range of cells in the Draft message does not look very good, the values are
mis-aligned and wrapped around with any color formatting is lost. It does not
give me the same pretty result as manually cutting and pasting the cells.

Does anyone know how I can preserve the formatting using the VBA method so
that the resulting pasted cells looks as good as the manual method?

Thanks.
Michael Bauer [MVP - Outlook] - 29 Jan 2007 06:20 GMT
With Word as mail editor you can use its object model to insert the
clipboard content. Like this:

Dim Doc as Word.Document
Set Doc=Application.ActiveInspector.WordEditor
Doc.Range.Paste

Signature

Viele Gruesse / Best regards
Michael Bauer - MVP Outlook
 Keep your Outlook categories organized!
 http://www.shareit.com/product.html?productid=300120654&languageid=1
 (German: http://www.VBOffice.net/product.html?pub=6)

Am Sun, 28 Jan 2007 16:47:00 -0800 schrieb Andy:

> An unusual one this one but please read on.
>
[quoted text clipped - 30 lines]
>
> Thanks.
Andy - 29 Jan 2007 14:58 GMT
Thanks Michael,

Your idea sounds good but I am not sure how exactly to code your suggestion.

I tried :-

Set Doc=objOutlook.ActiveInspector.WordEditor (where objOutlook is a new
Outlook appliaction object)

but I got a 'Can't set object outside a With Block error'

My other confusion is your line :-

Doc.Range.Paste

Yes - the syntax is valid but how would it relate to the building of an
Outlook message for my Draft email? I am setting the objEmail.Body to be a
string hopeflly including the table that I am trying to cut and paste. In
other words, I don't just need the table copying in, but I need to put some
fixed words around the table as well.

I think my main problem relates to Outlook. When building a message in Excel
VBA the message ends up being Plain text which is messing up the formatting
of the cut & paste table. I need a way of letting Outlook know that it is
HTML or Rich Text  format.

Happy to include my code so far if you need it.

Thanks.

> With Word as mail editor you can use its object model to insert the
> clipboard content. Like this:
[quoted text clipped - 43 lines]
> >
> > Thanks.
Michael Bauer [MVP - Outlook] - 30 Jan 2007 06:49 GMT
The message must be in HTML, of course. RTF may also work but only if your
receiver uses Outlook, too.

The shown line wouldn't cause the error 'Can't set object outside a With
Block error'. So there must be more around it that you doesn't show us.

Here's a complete sample. It's assumed that the HTML e-mail and workbook
'Mappe1.xls' are opened yet and copies the range from cell "B2" to "C6":

http://www.vboffice.net/sample.html?mnu=2&smp=41&cmd=showitem

Then please see Word's object model. You can exactly determine the Range
before calling its Paste method. Or you paste the table first, then write
additional text at the beginning of the document and some at it's end.

Outlook's object model doesn't allow you to place the cursor into an
e-mail's body. For instance, you could call the Insert commadn via the
toolbar, but if the cursor is currently in the To field then the clipboard
content gets inserted into that field.

If you don't want to use Word as mail editor then you need a workaround.
Then I'd recommend Redemption (www.dimastr.com) to set the cursor position.

Signature

Viele Gruesse / Best regards
Michael Bauer - MVP Outlook
 Keep your Outlook categories organized!
 http://www.shareit.com/product.html?productid=300120654&languageid=1
 (German: http://www.VBOffice.net/product.html?pub=6)

Am Mon, 29 Jan 2007 06:58:03 -0800 schrieb Andy:

> Thanks Michael,
>
[quoted text clipped - 73 lines]
>>>
>>> Thanks.
Andy - 30 Jan 2007 18:16 GMT
Cool - That worked fine but your example has to be run from Outlook with an
New email open.

I am trying to run the whole thing from Excel opening up Outlook as an
Object and creating several Draft emails to cut &paste into each.

Could you provide any more guidance?

Thanks.

> The message must be in HTML, of course. RTF may also work but only if your
> receiver uses Outlook, too.
[quoted text clipped - 104 lines]
> >>>
> >>> Thanks.
Michael Bauer [MVP - Outlook] - 31 Jan 2007 06:08 GMT
From Excel the Application object refers to Excel. So you need a variable
for the Outlook Application object and either use GetObject, or, if Outlook
doesn't run, CreateObject to get the reference to Outlook.

Please note, that the WordEditor property is protected. Calling that
property without having Outlook's instrinsic Application object will prompt
a security dialog.

Signature

Viele Gruesse / Best regards
Michael Bauer - MVP Outlook
 Keep your Outlook categories organized!
 http://www.shareit.com/product.html?productid=300120654&languageid=1
 (German: http://www.VBOffice.net/product.html?pub=6)

Am Tue, 30 Jan 2007 10:16:02 -0800 schrieb Andy:

> Cool - That worked fine but your example has to be run from Outlook with an
> New email open.
[quoted text clipped - 114 lines]
>>>>>
>>>>> Thanks.
Andy - 31 Jan 2007 09:32 GMT
Thanks again Michael.

I think the key problem I am having is in this line of code in your example :-

Set Doc = Application.ActiveInspector.WordEditor

It works fine in the context of your example but if I create a Draft folder
item as below, it fails :-

Dim objOutlook As Outlook.Application
Dim objOutlookExp As Object
Dim objDrafts As Object
Dim objEmail As Object
Dim strBody, strTitle, strTo as String

 Dim Doc As Word.Document
 Dim wdRn As Word.Range
 Dim Xl As Excel.Application
 Dim Ws As Excel.Worksheet
 Dim xlRn As Excel.Range
       
Set objOutlook = New Outlook.Application

Set Doc = objOutlook.ActiveInspector.WordEditor

 ' Open the outlook drafts folder
           
Set objDrafts = objOutlook.Session.GetDefaultFolder(olFolderDrafts)
       
If objDrafts = "Drafts" Then
               
    ' Create new email in Drafts folder
     
    Set objEmail = objDrafts.Items.Add

     Set wdRn = Doc.Range

     Set Xl = GetObject(, "Excel.Application")
     Set Ws = Xl.Workbooks("Mappe1.xls").Worksheets(1)

     Set xlRn = Ws.Range("b2", "c6")
     xlRn.Copy

     wdRn.Paste
               
    strBody = "This is where I need to paste xlRn, maybe using a
DataObject.GetFromClipboard"
    strTitle = "Excel to Outlook Paste"
    strTo = Ws.Range("a1", "a1") ' email adresss in A1 in worksheet
               objEmail.To = strTo
    objEmail.Body = strBody
    objEmail.Subject = strTitle
    Set objDoc = objEmail.Attachments
    objDoc.Add strAttach

    ' Save email in drafts folder
               
    objEmail.Close olSave
Else
       MsgBox "No Drafts Folder"
End If
-----------------

This line in the above fails with Object not set error :-

Set Doc = objOutlook.ActiveInspector.WordEditor

Also the line below needs to paste into the Draft email i.e. into the Body
of email :-

wdRn.Paste

Any further thoughts - we are almost there?  Maybe all this code could be
driven from Outlook.

> From Excel the Application object refers to Excel. So you need a variable
> for the Outlook Application object and either use GetObject, or, if Outlook
[quoted text clipped - 133 lines]
> >>>>>
> >>>>> Thanks.
Michael Bauer [MVP - Outlook] - 31 Jan 2007 10:39 GMT
ActiveInspector exists if an item is opened. In your code call

 Set Doc=objEmail.Getinspector.WordEditor

after objEmail is being created.

Signature

Viele Gruesse / Best regards
Michael Bauer - MVP Outlook
 Keep your Outlook categories organized!
 http://www.shareit.com/product.html?productid=300120654&languageid=1
 (German: http://www.VBOffice.net/product.html?pub=6)

Am Wed, 31 Jan 2007 01:32:01 -0800 schrieb Andy:

> Thanks again Michael.
>
[quoted text clipped - 159 lines]
>>>>>> Set Doc=Application.ActiveInspector.WordEditor
>>>>>> Doc.Range.Paste

http://www.shareit.com/product.html?productid=300120654&languageid=1
>>>>>>   (German: http://www.VBOffice.net/product.html?pub=6)
>>>>>>
[quoted text clipped - 48 lines]
>>>>>>>
>>>>>>> Thanks.
Andy - 01 Feb 2007 00:27 GMT
Excellent - That worked fine. The Draft email was created and the range was
pasted into the Draft email complete with formatting - well done.

One last thing. It would be nice to insert some text before and after the
pasted table.

After the objEmail is created I have experimented with :-

objEmail.Body.PrintText Text:="Please find table below :-"
objEmail.Body.PrintParagraph
wdRn.Paste ' to paste in the Word Range
objEmail.Body.PrintParagraph
objEmail.Body.PrintText Text:="Regards etc."

but I get 424 - 'Object Required'

any last thoughts?

Thanks.

> ActiveInspector exists if an item is opened. In your code call
>
[quoted text clipped - 233 lines]
> >>>>>>>
> >>>>>>> Thanks.
Michael Bauer [MVP - Outlook] - 01 Feb 2007 05:16 GMT
Yes, as I mentioned earlier use Word's object model, that is Document.Range
instead of MailItem.Body. First insert some text, then set the Range to the
Document's end, paste the table, set the Range to its end again and add more
text.

Signature

Viele Gruesse / Best regards
Michael Bauer - MVP Outlook
 Keep your Outlook categories organized!
 http://www.shareit.com/product.html?productid=300120654&languageid=1
 (German: http://www.VBOffice.net/product.html?pub=6)

Am Wed, 31 Jan 2007 16:27:01 -0800 schrieb Andy:

> Excellent - That worked fine. The Draft email was created and the range was
> pasted into the Draft email complete with formatting - well done.
[quoted text clipped - 151 lines]
>>>>>> Then I'd recommend Redemption (www.dimastr.com) to set the cursor
>>>> position.

http://www.shareit.com/product.html?productid=300120654&languageid=1
>>>>>>   (German: http://www.VBOffice.net/product.html?pub=6)
>>>>>>
[quoted text clipped - 101 lines]
>>>>>>>>>
>>>>>>>>> Thanks.
Andy - 01 Feb 2007 09:32 GMT
Thanks again Michael - I'm obviously not famailar wit Doc objects ( normally
work with Access, Excel and Outook).

I have tried this code but get error a compliatio error 'Type error' on  Set
objPara = "Some Text" :-

' Other Dims
Dim objPara As Word.Paragraph                

               Set objEmail = objDrafts.Items.Add
               
               Set Doc = objEmail.GetInspector.WordEditor              

               Set objPara = "Some Text"

               objPara.Copy
               wdRn.Paste
           
               Set wdRn = Doc.Range.End

               Set xlRn = Range(Cells(aa, 4), Cells(bb, 17))
               xlRn.Copy
             
               wdRn.Paste

There must be an easy way to insert some text with Range object? I've tried
several properties. The code line Set wdRn = Doc.Range.End also fails.

> Yes, as I mentioned earlier use Word's object model, that is Document.Range
> instead of MailItem.Body. First insert some text, then set the Range to the
[quoted text clipped - 238 lines]
> >>>>>>>> formatting
> >>>>>>>>> are maintained.
Michael Bauer [MVP - Outlook] - 02 Feb 2007 05:59 GMT
There's no difference between Excel Word & Co.: You can't set an object
variable to a non-object.

Please look into the obejct browser (F2) and switch from <All Libraries> to
Word. Select the Range class in the left pane and you can view all its
properties, methods etc. in the right pane.

There you'll see that the End property returns a Long value and not an
object. You can use that and the Start property to set the range. That is
also explained if you select one of the properties and press F1.

A sample: If you set Start=0 and End=0 then the cursor is at the beginning
of the document. Now you can write some text into Range.Text. Then set the
Range to the end and paste the table etc.

Signature

Viele Gruesse / Best regards
Michael Bauer - MVP Outlook
 Keep your Outlook categories organized!
 http://www.shareit.com/product.html?productid=300120654&languageid=1
 (German: http://www.VBOffice.net/product.html?pub=6)

Am Thu, 1 Feb 2007 01:32:00 -0800 schrieb Andy:

> Thanks again Michael - I'm obviously not famailar wit Doc objects ( normally
> work with Access, Excel and Outook).
[quoted text clipped - 145 lines]
>>>> prompt
>>>>>> a security dialog.

http://www.shareit.com/product.html?productid=300120654&languageid=1
>>>>>>   (German: http://www.VBOffice.net/product.html?pub=6)
>>>>>>
[quoted text clipped - 120 lines]
>>>>>>>>>> formatting
>>>>>>>>>>> are maintained.
Jyothi Muddam - 13 May 2008 05:07 GMT
Hi Michael,

I am trying to follow the exactly the smae code which you given here.

Private Sub Test()

Dim objOutlook As Outlook.Application
Dim objOutlookExp As Object
Dim objDrafts As Object
Dim objEmail As Object
Dim strBody, strTitle, strTo As String

Dim Doc As Word.Document
Dim wdRn As Word.Range
Dim Xl As Excel.Application
Dim Ws As Excel.Worksheet
Dim xlRn As Excel.Range

Set objOutlook = New Outlook.Application

' Open the outlook drafts folder

Set objDrafts = objOutlook.Session.GetDefaultFolder(olFolderDrafts)

If objDrafts = "Drafts" Then

' Create new email in Drafts folder

Set objEmail = objDrafts.Items.Add

Set Xl = GetObject(, "Excel.Application")
Set Ws = Xl.Workbooks("ColorTest.xls").Worksheets(1)

Set xlRn = Ws.Range("a1", "d139")
xlRn.Copy

Set Doc = objEmail.Getinspector.WordEditor
Set wdRn = Doc.Range

wdRn.Paste

strBody = "This is where I need to paste xlRn, maybe using a"
DataObject.GetFromClipboard ""
strTitle = "Excel to Outlook Paste"
strTo = Ws.Range("a1", "a1") ' email adresss in A1 in worksheet
objEmail.To = strTo
objEmail.Body = strBody
objEmail.Subject = strTitle
Set objDoc = objEmail.Attachments
objDoc.Add strAttach

' Save email in drafts folder

objEmail.Close olSave
Else
MsgBox "No Drafts Folder"
End If
'-----------------

'This line in the above fails with Object not set error :-

Set Doc = objOutlook.ActiveInspector.WordEditor

'Also the line below needs to paste into the Draft email i.e. into the Body
'of email :-

wdRn.Paste

End Sub

I am getting object not set error @line....
Set wdRn = Doc.Range

I am using outlook 2003 and try to call this from Excel.

Actually, I would like to do this from Visual Basic.

Is there anyway I can get this work please.

Thanks in advance.

Jyothi
Michael Bauer [MVP - Outlook] - 13 May 2008 06:41 GMT
In that line the error means Doc isn't set. Probably you don't use Word as
e-mail editor, but that is necessary for this code to work.

Signature

Best regards
Michael Bauer - MVP Outlook

 : Outlook Categories? Category Manager Is Your Tool:
 : <http://www.vboffice.net/product.html?pub=6&lang=en>

Am Mon, 12 May 2008 21:07:25 -0700 schrieb Jyothi Muddam:

> Hi Michael,
>
[quoted text clipped - 78 lines]
>
> Jyothi
JyothiMallikarjun@gmail.com - 14 May 2008 02:23 GMT
Thanks Michael,

You are right. Thsi option is disabled in my outlook 2003
automatically.
Is there anyway that I can enable this option.

Actually I don't want to use Word as editor. For this you suggested
for using Redemption.
My clients also cna have different verison of outlook i.e. outlook XP/
2000/2003/2007 etc.
At my development server I am running Outlook 2003.

Cna I have any help on this please.
I am trying to use Redemption.RDOs. But not having much expertise in
VBA I lost.

Can I have any code sample for this please.

Really appreciate your time.

With Thanks.

Jyothi.

On May 13, 5:41 pm, "Michael Bauer [MVP - Outlook]" <m...@mvps.org>
wrote:
> In that line the error means Doc isn't set. Probably you don't use Word as
> e-mail editor, but that is necessary for this code to work.
[quoted text clipped - 93 lines]
>
> - Show quoted text -
Michael Bauer [MVP - Outlook] - 14 May 2008 06:32 GMT
If you don't want to use Word, you have to use the Redemption. Please look
at Dmitry's site (http://www.dimastr.com/redemption/safeinspector.htm),
there're tons of samples.

Signature

Best regards
Michael Bauer - MVP Outlook

 : Outlook Categories? Category Manager Is Your Tool:
 : <http://www.vboffice.net/product.html?pub=6&lang=en>

Am Tue, 13 May 2008 18:23:22 -0700 (PDT) schrieb
JyothiMallikarjun@gmail.com:

> Thanks Michael,
>
[quoted text clipped - 119 lines]
>>
>> - Show quoted text -
 
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