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MS Office Forum / Outlook / 3rd Party Utilities / June 2005

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Archiving emails

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Leslie Isaacs - 27 Jun 2005 14:13 GMT
Hello All

I am contemplating moving from outlook express to outlook97 (or higher, if
there's a good reason).

The main reason for doing to is to be able to use the 'Print it' message
rule (which doesn't exist in outlook express). I will also need to set up
about other 110 rules, each of which will relate to a particular 'client'.
These rules will be of the type 'Move all emails from client_abc to folder
abc'. There will be ~110 folders, one for each client.

I am concerned, however, about the apparent unreliability of outlook rules
(there are lots of postings on the newsgroups about rules not running
automatically, etc.), so I was wondering whether there is any
other software that would do this automatic filing/archiving of emails
according to the sender's name - reliably?

Hope someone can help.
Leslie Isaacs
Brian Tillman - 27 Jun 2005 18:30 GMT
> I am contemplating moving from outlook express to outlook97 (or
> higher, if there's a good reason).

There is a good reason.  If your ISP requires authentication to the outgoing
server, Outlook 97 cannot do that and will not work for sending mail.

> The main reason for doing to is to be able to use the 'Print it'
> message rule (which doesn't exist in outlook express). I will also
> need to set up about other 110 rules, each of which will relate to a
> particular 'client'. These rules will be of the type 'Move all emails
> from client_abc to folder abc'. There will be ~110 folders, one for
> each client.

There is a limit of 32K characters for all rules combined.  Depending on the
rules, you may or may not be able to have that many.

> I am concerned, however, about the apparent unreliability of outlook
> rules (there are lots of postings on the newsgroups about rules not
> running automatically, etc.), so I was wondering whether there is any
> other software that would do this automatic filing/archiving of emails
> according to the sender's name - reliably?

For most people there is no problem with rule reliability.  If rules don't
work properly, in eight cases out of ten, it's a configuration issue.
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Brian Tillman

Leslie Isaacs - 28 Jun 2005 12:44 GMT
Hello Brian

Thanks for your reply.

Can I assume - from the fact that with my current setup using outlook
express - that my ISP does not require authentication to the outgoing
server?

Thanks again.
Les

> > I am contemplating moving from outlook express to outlook97 (or
> > higher, if there's a good reason).
[quoted text clipped - 22 lines]
> --
> Brian Tillman
Brian Tillman - 28 Jun 2005 19:23 GMT
> Can I assume - from the fact that with my current setup using outlook
> express - that my ISP does not require authentication to the outgoing
> server?

If Outlook Express does not have that option enabled and it works, then I
think it's safe to assume you won't need it in Outlook either.  If that's
the case, OL 97 should work.
Signature

Brian Tillman


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