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MS Office Forum / Outlook / New Users / September 2005Outlook 2003 Auto-archive and archive
Dear All, I am trying to migrate from OE to Outlook 2003. I imported all messages from OE to OL2003. Everything is OK, but the Archive function does not work for me. I know that it compares the modification date of a given message and since I imported them yesterday every messsage has modification date set to yesterday and there are no messages to be archived (even though some of them are over 2 years old). This is what I read at support.microsoft.com: --- The following actions change the modified date and time of the message: - Forwarding - Replying - Replying to All - Editing and Saving - Moving or Copying --- So the Archive function may become useless because when I move a message from a folder to a different folder the modification date gets updated and this way it may happen that no messages will be ever archived ! This becomes a serious problem for me since my .pst file is over 4GB large and it gets hard to back it up (which is what I do once a week). The OE was nice with backing up because each folder was in a different file... So, is there any way to force OL2003 to check the receive/send date instead of the modification date? Regards, Rob Robbo, you wrote on Thu, 29 Sep 2005 13:30:35 +0200: > So, is there any way to force OL2003 to check the receive/send date instead > of the modification date? No! You could create a new pst-file and move all items you don't need in this new file. File | New | Outlook Datafile  SignatureBest Regards Christian Goeller Some misspellings, grammatical or linguistical mistakes found? All corrections would be appreciated! > Robbo, you wrote on Thu, 29 Sep 2005 13:30:35 +0200: > [quoted text clipped - 8 lines] > > File | New | Outlook Datafile Thanks for quick response. That, however, still won't make the Auto-archive function to work and I will have to move the messages manually, which might be quite a job when someone has messages sorted in few or more folders.... Regards, Mike The only thing I can think of is to create a new search folder that looks for all mail over x weeks old, and then select all and drag to a different pst file. You can't do it automatically, because search folders aren't really folders and so can't be archived, but at least all your old mail will (appear to) be in one place ready for moving manually. However, I don't know for sure that this search doesn't use the modified date too - I don't think it does, but try it. HTH Mark -----Original Message----- From: Robbo [mailto:robbo@i.luv.spam.com] Posted At: 29 September 2005 13:22 Posted To: microsoft.public.outlook Conversation: Outlook 2003 Auto-archive and archive Subject: Re: Outlook 2003 Auto-archive and archive U¿ytkownik "Christian Goeller" <crg@despammed.com> napisa³ w wiadomo¶ci news:19nnx801gd6nl$.dlg@news.cosego.de... > Robbo, you wrote on Thu, 29 Sep 2005 13:30:35 +0200: > [quoted text clipped - 7 lines] > > File | New | Outlook Datafile Thanks for quick response. That, however, still won't make the Auto-archive function to work and I will have to move the messages manually, which might be quite a job when someone has messages sorted in few or more folders.... Regards, Mike -- No virus found in this incoming message. Checked by AVG Anti-Virus. Version: 7.0.344 / Virus Database: 267.11.8/114 - Release Date: 28/09/2005 > Robbo, you wrote on Thu, 29 Sep 2005 13:30:35 +0200: > [quoted text clipped - 8 lines] > > File | New | Outlook Datafile That is the best solution and that is what I did. But now that I have some messages in a different PST file I cannot do a Folder Search that would search across all PST files... It seems like OE still sounds better for me - each folder is a different file - perfect for backing up, and searches can be done across all folders no matter what file they are in... Now that I imported all my messages from OE to OL2003 my PST file is 4 GB large... Rergards, Mike > That is the best solution and that is what I did. But now that I have > some messages in a different PST file I cannot do a Folder Search > that would search across all PST files... That's what Lookout is supposed accomplish. http://www.microsoft.com/downloads/details.aspx?FamilyID=09b835ee-16e5-4961-91b8 -2200ba31ea37&displaylang=en > Now that I imported all my messages from OE to OL2003 my PST file is > 4 GB large... Multiple PSTs can take care of the file size. SignatureBrian Tillman |
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