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MS Office Forum / Outlook / New Users / April 2006Resource Room booking
I have a question and there seems to be several answer. My question is can Outlook 2003 accept meeting rooms request? I have setup the conference room as a resource when I setup a meeting. Although I have confirmation that the meeting room is book, (right away). The problem is that within Outlook the require attendant do not see the meeting room as part of the TO option. If so what is the proper way of setting it up so that the resouce room show up in the TO? The issue is that with Appointment field the Location can be change. That is why I need the resource room to show up in the TO field. Also when I go into the meeting room mailbox and look in the INBOX, and if I accept the meeting the user will also get a confirmation is that a way to set that up automatically to accept if there is no conflict? Thanks In Tools | Options | Preferences tab | Calendar Options | Resource Scheduling ... you can set it to automatically accept meeting requests and cancellations. The rest i'm not sure about. / Pazuzu > I have a question and there seems to be several answer. My question is can > Outlook 2003 accept meeting rooms request? I have setup the conference room [quoted text clipped - 7 lines] > accept the meeting the user will also get a confirmation is that a way to > set that up automatically to accept if there is no conflict? Thanks ... and not to accept meetings that would conflict with existing meetings. I agree that it would be nice to have a clearer indication for attendees about resources, but there are also merits in treating actual attendees and resources separately. It sounds like your users may need training not to change the Location on the appointments they receive. Assuming they have at least reviewer access, they should be able to check the calendar for the room in question to confirm that's the correct location.  SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > In Tools | Options | Preferences tab | Calendar Options | Resource Scheduling > ... you can set it to automatically accept meeting requests and cancellations. [quoted text clipped - 14 lines] >> accept the meeting the user will also get a confirmation is that a way to >> set that up automatically to accept if there is no conflict? Thanks Well you right Pazuzu, I have done that. Try this is you can add the meeting room (resource) as a TO and see if you get a reply back that the meeting room has accepted your meeting request? Sue your right but you can't re-invent the whole when they are use to using the old on. I work at a Fortune 500 company who users do not like to listen. Thanks ... and not to accept meetings that would conflict with existing meetings. I agree that it would be nice to have a clearer indication for attendees about resources, but there are also merits in treating actual attendees and resources separately. It sounds like your users may need training not to change the Location on the appointments they receive. Assuming they have at least reviewer access, they should be able to check the calendar for the room in question to confirm that's the correct location. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > In Tools | Options | Preferences tab | Calendar Options | Resource > Scheduling [quoted text clipped - 25 lines] >> accept the meeting the user will also get a confirmation is that a way to >> set that up automatically to accept if there is no conflict? Thanks You won't. A resource calendar can accept a booking directly only if you invite it as a resource. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Well you right Pazuzu, I have done that. Try this is you can add the > meeting room (resource) as a TO and see if you get a reply back that the [quoted text clipped - 42 lines] >>> accept the meeting the user will also get a confirmation is that a way to >>> set that up automatically to accept if there is no conflict? Thanks When we had Exchange 5.5 and we were running Outlook 98 we were able to do that. Can you please tell me why the require attendies cannnot see the resource room when they book it. They can look at the location but again some fools changes that info. Thanks again You won't. A resource calendar can accept a booking directly only if you invite it as a resource. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > Well you right Pazuzu, I have done that. Try this is you can add the > meeting room (resource) as a TO and see if you get a reply back that the [quoted text clipped - 47 lines] >>> to >>> set that up automatically to accept if there is no conflict? Thanks The person booking the meeting certainly can see the resource, on the Scheduling tab. That's never been an issue. Anyone who changes the location and shows up at the wrong place as a result will be penalized automatically for that action. Stupidity delivers its own reward. (And there are seldom technological solutions for what are really personnel problems.) SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx > When we had Exchange 5.5 and we were running Outlook 98 we were able to do > that. Can you please tell me why the require attendies cannnot see the [quoted text clipped - 3 lines] > You won't. A resource calendar can accept a booking directly only if you > invite it as a resource. >> Well you right Pazuzu, I have done that. Try this is you can add the >> meeting room (resource) as a TO and see if you get a reply back that the [quoted text clipped - 47 lines] >>>> to >>>> set that up automatically to accept if there is no conflict? Thanks I have a slightly different scenario to consider. If I have setup a resource mailbox, I know that I need to select it in the Resources field (rather than Required or Optional) for it to direct book. Can the mailbox be setup such that it can automatically defaults to being the "little green house symbol" for resource rather than "Red Up Arrow"/"Blue I" for Required/Optional? SignatureAnt.... > The person booking the meeting certainly can see the resource, on the Scheduling tab. That's never been an issue. > [quoted text clipped - 59 lines] > >>>> to > >>>> set that up automatically to accept if there is no conflict? Thanks No, I think you'd need something like Exchange Resource Manager from http://www.swinc.com to make that happen. SignatureSue Mosher, Outlook MVP Author of Configuring Microsoft Outlook 2003 http://www.turtleflock.com/olconfig/index.htm and Microsoft Outlook Programming - Jumpstart for Administrators, Power Users, and Developers http://www.outlookcode.com/jumpstart.aspx >I have a slightly different scenario to consider. > [quoted text clipped - 67 lines] >> >>>> to >> >>>> set that up automatically to accept if there is no conflict? Thanks |
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