Erasing downloaded messages on Hotmail erases them in Outlook 03

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ANM - 01 Mar 2006 02:00 GMT

I have Outlook 03 which has an http connection to my hotmail account (I'm not
even sure know what an http connection for Outlook is.) When I try to
erase messages off my hotmail account on MSN.com, the messages are erased off
of my Outlook 2003, too. I thought if I downloaded them, I could save them
on Outlook. How do I erase them off the MSN server without erasing them off
Outlook? Thanks in advance.

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Milly Staples [MVP - Outlook] - 01 Mar 2006 06:17 GMT

Move them from Outlook to a personal folder file.

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Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
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After furious head scratching, ANM asked:

| I have Outlook 03 which has an http connection to my hotmail account
| (I'm not even sure know what an http connection for Outlook is.)
[quoted text clipped - 3 lines]
| off the MSN server without erasing them off Outlook? Thanks in
| advance.

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Brian Tillman - 01 Mar 2006 14:33 GMT

> I have Outlook 03 which has an http connection to my hotmail account
> (I'm not even sure know what an http connection for Outlook is.)
> When I try to erase messages off my hotmail account on MSN.com, the
> messages are erased off of my Outlook 2003, too.

Naturally, since all Outlook is doing with a Hotmail account is showing you
what's on the server.

> I thought if I
> downloaded them, I could save them on Outlook. How do I erase them
> off the MSN server without erasing them off Outlook?

Your confusion is in thinking that messages you view in a Hotmail account
are being downloaded to Outlook. While they may be being cached locally in
the Hotmail PST, Outlook makes sure that PST contents reflect what's on the
server to that deleting something on the server (or, for that matter, adding
something to the server) will show the same effect in the Hotmail PST.

What I did is to create another folder in my Personal Folders (Outlook
Today) PST called "Saved Hotmail" and I drag-and-drop to it those Hotmail
messages I want to keep. This not only makes a local copy of the message
independent of the Hotmail server, but it also removes them from the Hotmail
server, thereby reducing the space I'm using there (not that that's such a
concern).

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Brian Tillman

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ANM - 03 Mar 2006 18:56 GMT

Thanks Milly and Brian for the clear explanations. I switched from Earthlink
(which I loved) to MSN to cut back on DSL expenses and got a “really good
deal” on DSL with MSN Premium through with a one year contract. It’s so
different! I started realizing that I hadn’t saved any money when I learned
that I couldn’t use my Outlook 2000 to download emails. Then, when I got
2003, I couldn’t set rules to automatically sort and save the large number of
emails I get for work into the folder tree I established. I signed a year
contract, so I’ll try to figure it out.

I still have a question about the following:

>Brian: What I did is to create another folder in my Personal Folders (Outlook
>Today) PST called "Saved Hotmail" and I drag-and-drop to it those Hotmail
>messages I want to keep. This not only makes a local copy of the message
>independent of the Hotmail server, but it also removes them from the Hotmail
>server, thereby reducing the space I'm using there (not that that's such a
>concern).”

Right now my Outlook 2003 folder configuration looks like this (hierarchy
shown by tabs – hopefully):

Personal Folders
    Deleted Items
    Drafts
    Inbox
        Personal (my folder tree)
        Work (my folder tree)
    Junk Email
    Norton AntiSpam
    Outbox
    Sent Items
    Search Folders
MSN
    Deleted
    Inbox
Junk E-mail
    Sent Items

Question: It will work if I move the emails out of the MSN-INBOX folder into
the existing INBOX-WORK folder, right? If I understand correctly, the email
saving folder simply has to be under PERSONAL FOLDERS rather than MSN–INBOX
for this to work. Just double-checking that I understand so I don’t delete
another group of messages! Thanks in advance. You've been very helpful. Amy

> > I have Outlook 03 which has an http connection to my hotmail account
> > (I'm not even sure know what an http connection for Outlook is.)
[quoted text clipped - 20 lines]
> server, thereby reducing the space I'm using there (not that that's such a
> concern).

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Brian Tillman - 05 Mar 2006 19:37 GMT

> Right now my Outlook 2003 folder configuration looks like this
> (hierarchy shown by tabs – hopefully):
[quoted text clipped - 15 lines]
> Junk E-mail
> Sent Items

No tabs. Tell me if this is correct:

+Personal Folders
+---Deleted Items
+---Drafts
+---Inbox
+---Personal (my folder tree)
+---Work (my folder tree)
+---Junk Email
+---Norton AntiSpam
+---Outbox
+---Sent Items
+Search Folders
+MSN
+---Deleted
+---Inbox
+---Junk E-mail
+---Sent Items

> Question: It will work if I move the emails out of the MSN-INBOX
> folder into the existing INBOX-WORK folder, right?

I'm sorry, but I don't know what you mean by "it". Do you mean moving them
from MSN to Outlook?

> If I understand
> correctly, the email saving folder simply has to be under PERSONAL
> FOLDERS rather than MSN–INBOX for this to work. Just double-checking
> that I understand so I don’t delete another group of messages!
> Thanks in advance. You've been very helpful. Amy

If that's what you mean, then yes. Dragging your messages from the Inbox
under MSN to some folder (any folder) under your Personal Folders will move
the message from MSN to your local folders and allow you to view them even
when not connected to MSN and they will be removed from the MSN folder.

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Brian Tillman

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ANM - 06 Mar 2006 16:39 GMT

Thanks Brian. Everything is working just the way I wanted it to. I
appreciate the help.

Amy

> > Right now my Outlook 2003 folder configuration looks like this
> > (hierarchy shown by tabs – hopefully):
[quoted text clipped - 51 lines]
> the message from MSN to your local folders and allow you to view them even
> when not connected to MSN and they will be removed from the MSN folder.

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soapy - 07 Jul 2006 13:57 GMT

Sorry I don't have an answerto your question, and I don't know how to get to
the answer of a question. Perhaps someone could tell me how to do this.
Thanks

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soaps

> I have Outlook 03 which has an http connection to my hotmail account (I'm not
> even sure know what an http connection for Outlook is.) When I try to
> erase messages off my hotmail account on MSN.com, the messages are erased off
> of my Outlook 2003, too. I thought if I downloaded them, I could save them
> on Outlook. How do I erase them off the MSN server without erasing them off
> Outlook? Thanks in advance.

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Brian Tillman - 07 Jul 2006 14:38 GMT

> Sorry I don't have an answerto your question, and I don't know how to
> get to the answer of a question. Perhaps someone could tell me how to
[quoted text clipped - 7 lines]
>> off the MSN server without erasing them off Outlook? Thanks in
>> advance.

Create a folder in a PST other than the Hotmail PST. Then open the Hotmail
folder containing what you want to save, select all the items you want to
save, and drag them to the folder you created. All done.

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Brian Tillman

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