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MS Office Forum / Outlook / New Users / March 2006Distribution Lists Outlook 2003
A distribution list shows when I go to it in contacts. But when I try to access it in the "To" field of a message "The name has been deleted and it is no longer a valid entry" Its now happened to me several times Do you mean you are trying to access the DL from the Outlook Address Book? What happens if you open this DL from your Contacts Folder? DL's are not reliable. Many become corrupt after a while. Hardly any ever survive a transfer of your Outlook data to another installation, for example.  SignatureRuss Valentine [MVP-Outlook] >A distribution list shows when I go to it in contacts. > But when I try to access it in the "To" field of a message > "The name has been deleted and it is no longer a valid entry" > > Its now happened to me several times In Outlook mail - new - I am typing the DL name in the To line It correctly identifies the DL and shows it with a + sign When I click on the plus sign to expand the list the error message occurs When I go into the Contacts section, I can find the DL but when I use it to send a message it says no good I have started copying my DLs and saving as DL namefollowed by 1 so if it does not work, I can try the /1 version Pretty pathetic I do transfer from one pc to another using a save of the contacts as a pst file, maybe thats the problem It shouldnt be like that, surely MM > Do you mean you are trying to access the DL from the Outlook Address Book? > What happens if you open this DL from your Contacts Folder? [quoted text clipped - 6 lines] >> >> Its now happened to me several times DL's only survive if you transfer Outlook data correctly. Import and export kills them. You must copy the PST file and reuse it if you want DL's to survive. What happens if you just open this DL from the Contacts Folder? Any messages? SignatureRuss Valentine [MVP-Outlook] > In Outlook mail - new - I am typing the DL name in the To line > It correctly identifies the DL and shows it with a + sign [quoted text clipped - 22 lines] >>> >>> Its now happened to me several times If I go to contacts, and lookup and display the DL, then use Actions New Message it shows the DL name with + sign and clicking expands the name to individual contacts and emails fine If in Email New I start to enter the DL name letter by letter in the "To" message box, it shows the selection box with the DL name, when I click to select it puts it in the "To" box with a plus sign, but when I click on the plus sign it says "The name has been deleted and it is no longer a valid entry" and it wont expand it It is as if the search in the EMail New list is not connecting correctly with the Contacts Folder Any thoughts? > DL's only survive if you transfer Outlook data correctly. Import and > export kills them. [quoted text clipped - 27 lines] >>>> >>>> Its now happened to me several times That just means you have a corrupt entry in your autocompletion cache. Delete it and let Outlook create a new one the next time you send to this DL. SignatureRuss Valentine [MVP-Outlook] > If I go to contacts, and lookup and display the DL, then use Actions New > Message it shows the DL name with + sign and clicking expands the name to [quoted text clipped - 44 lines] >>>>> >>>>> Its now happened to me several times How do I delete the entry in the autocompletion cache? I have tried right clicking when the entry shows to get at a menu with delete on but this does not work > That just means you have a corrupt entry in your autocompletion cache. > Delete it and let Outlook create a new one the next time you send to this [quoted text clipped - 47 lines] >>>>>> >>>>>> Its now happened to me several times Remove individual addresses from the autocompletion cache by highlighting the entry when presented in the suggested names list (use your arrow key to migrate to the entry) and then hitting your Delete key before you tab out of the field. SignatureRuss Valentine [MVP-Outlook] > How do I delete the entry in the autocompletion cache? > I have tried right clicking when the entry shows to get at a menu with [quoted text clipped - 51 lines] >>>>>>> >>>>>>> Its now happened to me several times So simple, just did not think of it as everything else starts with a right click Thanks > Remove individual addresses from the autocompletion cache by highlighting > the entry when presented in the suggested names list (use your arrow key [quoted text clipped - 55 lines] >>>>>>>> >>>>>>>> Its now happened to me several times |
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