Sending separate emails to members of distribution list

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Nick Hebb - 23 Mar 2006 21:17 GMT

Is there a way to configure Outlook to send a separate email to each of
the members of a distribution list?

I have a bunch of people on a mailing list, and for privacy reasons, I
would prefer that they don't get an email showing all the email
addresses of the other list members. I looked in the help files, and
the only info I could find was related to Microsoft Business Contact
Management product, which is overkill for what I need.

Thanks,

Nick

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Rich Cervenka - 24 Mar 2006 11:36 GMT

>Is there a way to configure Outlook to send a separate email to each of
>the members of a distribution list?
[quoted text clipped - 4 lines]
>the only info I could find was related to Microsoft Business Contact
>Management product, which is overkill for what I need.

Put all of your recipients' addresses, or a distribution list, in the
BCC field.

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Rich Cervenka
Chicago, Illinois, USA

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Nick Hebb - 24 Mar 2006 19:23 GMT

Thanks Rich. Doesn't that often get the email flagged by anti-spam
software, though?

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Rich Cervenka - 25 Mar 2006 11:49 GMT

>Thanks Rich. Doesn't that often get the email flagged by anti-spam
>software, though?

Most people put their own address in the To field to avoid just that
possibility.

Signature

Rich Cervenka
Chicago, Illinois, USA

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Rob - 27 Mar 2006 04:20 GMT

The best way I found to do the individual mailing is to use the mail merge
feature in MS Word. Open the task pane hold the CTRL and press F1 or go to
view and click task pane. Once the task pane is open select mail merge and
follow the wizard (MS has improved the wizards lately). When you get to
address block. Deselect the company name and postal address and choose the
first name format. This will do an email merge to the folder that you have
selected. It is a little clunky in the begining but it is pretty quick once
you get the hang of it.

>>Is there a way to configure Outlook to send a separate email to each of
>>the members of a distribution list?
[quoted text clipped - 7 lines]
> Put all of your recipients' addresses, or a distribution list, in the
> BCC field.

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Nick Hebb - 28 Mar 2006 23:43 GMT

I looked into this further and found that many corporate email servers
are set to block emails where the To: field isn't addressed to someone
in the corporate domain. So the BCC trick won't work in many cases.

I looked at the mail merge option. That will work, but I don't want to
have to set it up everytime I send out something. So I've decided to
just write an add-in that will work like mail merge, but all within
Outlook.

Thanks,
Nick

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