A rule for creating a folder based on sender's name and move messages to it

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hprod - 21 Feb 2007 18:05 GMT

Is there a way to create a rule, so that it:
1) looks at the sender of the incoming email
2)
a) moves message to a folder corresponding to sender's name, if folder
already exists; else
b) creates a personal folder with the sender's name and then move the
message into the new folder.
Example:
Incoming email from Angel Sodano.
Folder named "ANGEL SODANO" exists -> move message into this folder.
Incoming email from Angelo Sodano.
Folder named "ANGELO Sodano" does not exist -> create folder named
"ANGELO Sodano", move the new message into that folder.

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Benjamin Gay [MSFT] - 21 Feb 2007 18:27 GMT

> Is there a way to create a rule, so that it:
> 1) looks at the sender of the incoming email
[quoted text clipped - 3 lines]
> b) creates a personal folder with the sender's name and then move the
> message into the new folder.

Great question!
I am not aware of a method of doing this nativly using the built in rules
wizard. With this being said you could achieve this if you are willing to do
a little scripting or if you want to delve into this further have an
application that performs this task. The easiest way to do this would
probably be to create a new rule that run's a script that would be
responsible for implementing this functionality.

If we take this a little further though I am assuming that you want to file
correspondance from specific people so that you can find information easily?
Would this be correct? The reason I ask is that there are several other
methods that you can use to achieve a similar result. For example you could
create a view that groups by sender. If you wanted to do even more filtering
you could have custom views on search folders as well.

Thanks

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Benjamin Gay [MSFT]
This posting is provided "AS IS" with no warranties, and confers no rights

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Brian Tillman - 21 Feb 2007 18:30 GMT

> Is there a way to create a rule, so that it:
> 1) looks at the sender of the incoming email
> 2)
> a) moves message to a folder corresponding to sender's name, if folder
> already exists;

Easy.

> else
> b) creates a personal folder with the sender's name and then move the
> message into the new folder.

Not possible. Folders cannot be created by rule.

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Brian Tillman

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Diane Poremsky [MVP] - 21 Feb 2007 23:21 GMT

not natively, but it's possible as there are addins that do it. It's really
not a very good way to handle mail though - it's too easy to lose messages
this way.

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Diane Poremsky [MVP - Outlook]
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> Is there a way to create a rule, so that it:
> 1) looks at the sender of the incoming email
[quoted text clipped - 9 lines]
> Folder named "ANGELO Sodano" does not exist -> create folder named
> "ANGELO Sodano", move the new message into that folder.

Reply to this Message