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MS Office Forum / General PowerPoint Questions / February 2008Save Word Documents as Power Point Documents
We have almost all our hymns organused in Word and would like to convert to Power Point so they can be projected at our church services. What is the most efficient way to do this? Hi Cliff, PowerPoint will automatically import Word documents structured as follows: Slide Title Slide Text More Slide Text Slide Title Slide Text More Slide Text Open the Word.doc with PowerPoint and it will import the text to the slides. Glenna > We have almost all our hymns organused in Word and would like to convert to > Power Point so they can be projected at our church services. > What is the most efficient way to do this? Is there any way to open a Power Point document if I don't have Word or Office? I'm using WinXP Home and MS Works. Steph > Hi Cliff, > [quoted text clipped - 14 lines] > > Power Point so they can be projected at our church services. > > What is the most efficient way to do this? > We have almost all our hymns organused in Word and would like to convert to > Power Point so they can be projected at our church services. > What is the most efficient way to do this? I'd spend a little time in Word applying styles. PPT picks up the Word text styles to determine where to place the text. Word style --> PPT placement Heading 1 --> Slide title Heading 2 --> Primary bullet text Heading 3 --> Secondary bullet text etc. IIRC, anything formatted as just "normal" style in Word doesn't transfer to PPT when you do a File/Send to PPT from Word (or when you just do a File/Open in PPT, select "all files" in the "as type" dropdown, and select your Word document). -- Echo [MS PPT MVP] http://www.echosvoice.com presenter, PPT Live '04 Oct 10-13, San Diego http://www.powerpointlive.com Thanks for the advice. I'll try it out and let you know if I have any problems > > We have almost all our hymns organused in Word and would like to convert > to [quoted text clipped - 21 lines] > presenter, PPT Live '04 > Oct 10-13, San Diego http://www.powerpointlive.com Dear User, This page will help you http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=129 Suvodip Moitra > We have almost all our hymns organused in Word and would like to convert to > Power Point so they can be projected at our church services. > What is the most efficient way to do this? Thank you I will continue learning > We have almost all our hymns organused in Word and would like to convert to > Power Point so they can be projected at our church services. > What is the most efficient way to do this? Thanks for the help. I'll advise if I continue to have trouble. > We have almost all our hymns organused in Word and would like to convert to > Power Point so they can be projected at our church services. > What is the most efficient way to do this? I'm interested in solutions to this issue as well. I use Office 2007. I'm creating a series of PowerPoint 2007 presentations based on Word 2007 documents. The Word documents don't include graphics--just text. I have formated the Word documents thus: Heading 1 style applied to each heading that I want to define as the title for new slide in PowerPoint. Heading 2 style applied to each subsequent paragraph in the Word document that I want to become text on a slide in PowerPoint. Heading 1 style for the next slide, and so on. I can open the Word documents (outlines, really) in PowerPoint, but, alas, PowerPoint won't import more than about 80 slides. Many of the presentations that I'm creating will (or should) contain between 100-150 slides after I transfer the content from Word to PowerPoint. I'm puzzled about this limitation in PowerPoint, especially in light of the new XML-based Office formats. It seems to me that it should be easy to read content from Word (in docx format) and transform that into content PowerPoint (pptx format). Isn't such cross-application sharing of data one of main reasons for using XML-based formats? I also don't understand the apparent 80-slide limit when importing Word documents into PowerPoint, especially if the Word documents contain only text, properly styled with heading styles. Is there a way around this limitation? And I'd love to see a true style feature in PowerPoint; that would make reformatting titles and text in PowerPoint so easy and fast, especially after importing content from Word. But I guess that's for the next version... > I can open the Word documents (outlines, really) in PowerPoint, but, alas, > PowerPoint won't import more than about 80 slides. Many of the presentations > that I'm creating will (or should) contain between 100-150 slides after I > transfer the content from Word to PowerPoint. Try breaking the outline in half, open the first half as an outline, open the second half as an outline ... now you've got two half-presentations. Copy/paste from slide sorter view of one to slide sorter view of the other to combine the two. Or first, try bringing in the first half, then on the Home tab, choose New Slide, Insert from Outline and see if it'll *add* the second half of the slides from the outline to the existing presentation. > I'm puzzled about this limitation in PowerPoint, especially in light of the > new XML-based Office formats. It seems to me that it should be easy to read > content from Word (in docx format) and transform that into content PowerPoint > (pptx format). Isn't such cross-application sharing of data one of main > reasons for using XML-based formats? Not a clue, really. The ability to do this is nothing new to PPT ... it's been able to import outlines like this for the last four or five versions, but it's always been limited to 100 slides or so. No idea why. > And I'd love to see a true style feature in PowerPoint; that would make > reformatting titles and text in PowerPoint so easy and fast, especially after > importing content from Word. But I guess that's for the next version... Or with an add-in, for any version from PPT 97 on. http://www.pptools.com/shapestyles There's a free demo you can try out; it lets you create up to five styles; it's made for PPT 2003 and previous but works pretty well with 2007. It just doesn't include any of the new 2007 features in styles. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Thanks, Steve. I did, of course, think of splitting the document and presentation to get around the 80-slide limit, and I can make that work., as I've done with many earlier version of Word and PowerPoint. But I remain puzzled by the limitation and the whole XML-format issue. I see many blog posts and Web sites crowing about the ability to create, for example, Word and Excel documents in code using the information about the structures of those documents in Office 2007. I can imagine many useful applications for that technique. But if, for example, you can generate Word documents automagically, why can't PowerPoint consume a docx document and render it (within reason) as a pptx presentation? (And for purposes of this thread, that's a rhetorical question.) Thanks again for your quick reply. > Thanks, Steve. > > I did, of course, think of splitting the document and presentation to get > around the 80-slide limit, and I can make that work., as I've done with many > earlier version of Word and PowerPoint. But I remain puzzled by the > limitation and the whole XML-format issue. I don't really understand the limitation, but again, I doubt it's anything to do with the XML format, since the same limitation has been in effect since Bill first studied customer relations with the velociraptors. ;-) > I see many blog posts and Web sites crowing about the ability to create, for > example, Word and Excel documents in code using the information about the > structures of those documents in Office 2007. I can imagine many useful > applications for that technique. I'd be very surprised if one couldn't do the same with PPT. > But if, for example, you can generate Word documents automagically, why > can't PowerPoint consume a docx document and render it (within reason) as a > pptx presentation? Rhetorical question or not, I'm betting the answer's simple: because nobody wrote the code to do it. They had the feature working, if in a limited sort of way, had limited time/resources to get all the main stuff in PPT working, not enough spare time or need to extend this feature, so here it sits. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ I think the limit is 500 lines of outline, or text or whatever. Incidently, PPT3 never had a limit that I could find. But back then I never had a machine fast enough to really try to max it out. It seems to me that a bunch of things changed from PPT3 to PPT4. (Have mentioned fade speeds?) As for going from Word to PPT, when I run into this limit, I first open the Word file and do a send to PPT. I save the file that results in PPT. Then I go back to Word and simply delete everything that actually made it to PPT, and do another send to. Then I save that result as another file. Repeat as neccessary. Do not save the changes to the Word file. Once done, import the slides from each chunk into your main show. Annoying, yes. Regards, Villem Teder >> Thanks, Steve. >> [quoted text clipped - 28 lines] >PPTools: www.pptools.com >================================================ > I think the limit is 500 lines of outline, or text or whatever. > > Incidently, PPT3 never had a limit that I could find. But back then I > never had a machine fast enough to really try to max it out. It seems > to me that a bunch of things changed from PPT3 to PPT4. (Have > mentioned fade speeds?) It's come up in our conversations a time or two, Villem. Yes. <g> > As for going from Word to PPT, when I run into this limit, I first > open the Word file and do a send to PPT. I save the file that results [quoted text clipped - 5 lines] > > Annoying, yes. But eminently practical. Nice tip. Thanks! Hi Steve, My problem is the opposite, but I can't get any answers no matter how I ask them. I have a Power Point 2003 presentation, and I would like to make outlines of it in Word, but without the slides, only the words. > Hi Steve, My problem is the opposite, but I can't get any answers no matter > how I ask them. > I have a Power Point 2003 presentation, and I would like to make outlines of > it in Word, but without the slides, only the words. The simplest way I know is to save as an RTF file. That'll give you pretty much what you see in PowerPoint's Outline view. Like the outline view, it'll only include text in Title and Body Text placeholders. If you need something beyond that, give us a shout. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ |
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