maximize use of ppt files created in PP 2003 with older versions o

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zena - 04 Nov 2004 00:18 GMT

I'm having someone create powerpoint presentations using PP 2003. The
presentations link to quicktime video and URLs, and contain short powerpoint
animations. We'd like these presentations to be viewed and edited using other
versions of PowerPoint (98, 2000, 2001, 2002). What type of file (PowerPoint
version) is it best to save the ppt in in order to maximize the number of
versions of PowerPoint that will be able to use these presentations?

The presentations will be delivered to users on CD.

Thanks

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Echo S - 04 Nov 2004 02:02 GMT

I would just save the file. PPT 97-2003 all share the same file format, so
there's no reason to backsave.

There's also really no way to save a Windows PPT file for the Mac. I'd just
suggest that you make sure to stick to a basic font like Arial.

When you're delivering on CD, remember to tell your end users that they'll
need to install Quicktime in order to view the videos. You might want to
include a link or an installer (if that's legal).

--
Echo [MS PPT MVP]
http://www.echosvoice.com

> I'm having someone create powerpoint presentations using PP 2003. The
> presentations link to quicktime video and URLs, and contain short powerpoint
[quoted text clipped - 6 lines]
>
> Thanks

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Steve Rindsberg - 04 Nov 2004 02:19 GMT

> I'm having someone create powerpoint presentations using PP 2003. The
> presentations link to quicktime video and URLs, and contain short powerpoint
> animations. We'd like these presentations to be viewed and edited using other
> versions of PowerPoint (98, 2000, 2001, 2002). What type of file (PowerPoint
> version) is it best to save the ppt in in order to maximize the number of
> versions of PowerPoint that will be able to use these presentations?

Just save it normally. All the versions you mention (and PPT 97 and the old 97
viewer) use the same format.

Before you start working on the presentation, choose Tools, Options and put
checkmarks next to all three options under "Disable New Features" on the Edit
tab. That'll prevent you from using features the earlier versions can't handle.

I'd kick Quicktime out on its pretty ear though. It's not well or widely
supported on Windows PCs. Of course, if you KNOW it'll be installed on all the
target PCs and test it on similarly configured PCs, that's a different story.

I'd have a look at this:

Sounds/Movies don't play, images disappear or links break when I move or email a
presentation
http://www.rdpslides.com/pptfaq/FAQ00155.htm

and this

PC to Mac and Back
http://www.rdpslides.com/pptfaq/FAQ00281.htm

and always abide by this

Do this before using PowerPoint seriously
http://www.rdpslides.com/pptfaq/FAQ00034.htm

and finally

Don't do this with PowerPoint. Seriously.
http://www.rdpslides.com/pptfaq/FAQ00511.htm

Quiz in the morning. 8AM Sharp. Bring number 2 pencils with good erasers.
-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
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