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MS Office Forum / General PowerPoint Questions / February 2007How can I copy a PP2003 Slideshow onto a blank CD RW disk?
Afte going to File and Package for CD - When I try to copy a PowerPoint(2003) Slide show onto a CD RW disk, I get this message: "The file cannot be copied because the CD is not writable. What do you want to do? Insert new CD or Cancel?" Does this mean I can only use a CD R disk? I am trying to copy my slide show as I am working on it and intend to add more data onto the disk. When I use a CD R to cocopy my files, I need a new CD R each time I make changes to my slide show. It becomes quite costly. Don't copy to the CD. Save to the hard drive, then use your CD burning software to put the file on the CD. -- Echo [MS PPT MVP] http://www.echosvoice.com > Afte going to File and Package for CD - When I try to copy a > PowerPoint(2003) Slide show onto a CD RW disk, I get this message: [quoted text clipped - 6 lines] > use a CD R to cocopy my files, I need a new CD R each time I make changes to > my slide show. It becomes quite costly. I have the same situation as Burnaby and I tried your suggestion to Copy to a Folder and then copy folder to a CD but when I check the CD it doesn't display just the Slideshow. It shows my Powerpoint working file with access to all my other files! Please advise.  SignatureMelissa Claire > Don't copy to the CD. Save to the hard drive, then use your CD burning > software to put the file on the CD. [quoted text clipped - 15 lines] > to > > my slide show. It becomes quite costly. What do you mean, "access to all your other files"? What all got copied to the CD? Look here to see what files you should have in the "copy to folder" folder. http://www.echosvoice.com/autoruncd2.htm You should have pptview.EXE, your PPT file, any collateral linked files (such as MP3s or possibly even Word or Excel documents if they were linked to your PPT file), and a few DLLs and an INF and such. Do not burn the folder itself to the CD, burn the *contents* of the folder to the CD. That is, all the files in the folder should be burned "loose" on the CD. Doing this should autorun your presentation from the CD using the PPT Viewer. But it doesn't prevent someone from opening your PPT file by opening full PPT on their system and navigating to your PPT file on the CD. You can apply a modify password to the file if you don't want people changing it, but if you want them to be able to view the presentation in the Viewer, then they'll also be able to open the file -- at least as a read-only copy -- and see how it was put together. You can save the PPT file as a PPS file if you want, but that doesn't prevent someone from opening it from the full PPT program, either. For more information about protection, see Password protect a presentation http://www.pptfaq.com/FAQ00038.htm SignatureEcho [MS PPT MVP] http://www.echosvoice.com Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/ PPTLive! Sept 17-20, 2006 http://www.pptlive.com >I have the same situation as Burnaby and I tried your suggestion to Copy to >a [quoted text clipped - 25 lines] >> to >> > my slide show. It becomes quite costly. Somehow reading all the other responses since I wrote my question I came up with a file--a single file that when opened opens directly into the Slide Show. I just don't know "which" procedure was the successful one!!??? I will redo my copying trying the "contents only" tip again and see.... I did take the "successful" CD to a genealogy group today who have do not have Dell but have Windows etc. and everything came up but the sound was too low and he was unable to get the volume higher with his system? To answer your question, "which files?" the "unsuccessful" copy comes up with all the file choices (you listed) and when you click on the Presentation a file pops up with my "whole" Powerpoint file screen---NOT Just the Slide Show. I was able to go to File and click Open and up popped all my Documents etc.!!! So in conclusion: I guess I'm on the right track but I've got to retrace my steps. What do you think about the "volume" problem ? And #2 when you say "burn" you don't mean format? I've tried to look for what "burning" program I have and it's not clear. I know when I put in a blank disc I HAVE to format it. When I put in a Formated disc up pops a MS window asking me choices about ....stuff and mentions "burning" but I didn't know which choice to pick..... SignatureMelissa Claire > What do you mean, "access to all your other files"? What all got copied to > the CD? [quoted text clipped - 51 lines] > >> to > >> > my slide show. It becomes quite costly. > Somehow reading all the other responses since I wrote my question I came > up > with a file--a single file that when opened opens directly into the Slide > Show. A PPS file opens directly in slide show view. A PPS is identical to a PPT file -- except the PPS opens in slide show view, and the PPT opens in editing view. Now, just to complicate the explanation a wee little bit... PowerPoint -- the full program -- allows you to edit PPT and PPS files. If you double-click a PPT file in Windows Explorer, more than likely it will open in PowerPoint, if PowerPoint is installed on the computer. And it will open in normal editing view, which means you will see toolbars and all that. If you double-click a PPS file, it will open in slide show view and so you won't see the toolbars. If you open PowerPoint and then go to File|Open, you can open both PPT and PPS files. They will both open in normal editing view, so you will see toolbars. Now, having said that, there's also a PowerPoint Viewer, which will disply PPT and PPS files. The Viewer ONLY lets you *view* files, though -- it doesn't allow you to edit files. Therefore, when you use the Viewer to open either a PPT or a PPS file, they will be in slide show view no matter what. Because there *is* no normal editing view in the Viewer. Make sense? > I just don't know "which" procedure was the successful one!!??? Probably you either renamed your PPT file to have a PPS extension (you must have turned off Windows' Hide Extensions option in order for this to work). Or you opened the PPT file and did a File|Save As and chose "powerpoint show *.PPS" from the "save as type" dropdown. This is the most reliable way to make a PPS file out of your PPT, so it's what I'd recommend that you use. Note that a PPS file still needs either PowerPoint or the PowerPoint Viewer to run. If the computer has neither, the PPS won't do anything. (Oh, I suppose it might open in a browser, but let's ignore that, shall we?) > will redo my copying trying the "contents only" tip again and see.... > I did take the "successful" CD to a genealogy group today who have do not > have Dell but have Windows etc. and everything came up but the sound was > too > low and he was unable to get the volume higher with his system? I don't know what Dell has to do with it, but there are quite a few places that control volume on various systems. You might want to check the computer mfg's website to see where all you can change volume. > To answer your question, "which files?" the "unsuccessful" copy comes up > with all the file choices (you listed) and when you click on the [quoted text clipped - 4 lines] > Documents > etc.!!! Okay, here's the deal. When you use package for CD and put the contents on the CD, you have two files in there -- an autorun.inf file and a play.bat file. These autorun the CD. What they do is run the Viewer and then tell the Viewer to open the presentation file (PPT or PPS file, doesn't matter which). Remember, since the Viewer doesn't have an editing mode, it always opens PPT and PPS files in slide show view. Now, if you bypass the Viewer and just double-click the PPT or PPS file on the CD (or even on your harddrive), PowerPoint (the full program) is going to open the file (if, of course, PowerPoint has been installed on the computer). If PowerPoint opens a PPT file, it's going to open in normal editing view. So that's what's happening. You're bypassing the Viewer when you double-click the PPT file, and that's why you can click File|Open and see all your documents. If you don't want to let the CD autorun, then you have to double-click pptview.exe to open the Viewer and then go to File|Open and choose your PPT or PPS file. > Show. I was able to go to File and click Open and up popped all my > Documents > etc.!!! I'm still just a wee bit concerned that you copied your whole "my documents" folder to the CD or something. I'm assuming that when you took the CD to your group, you were not playing it on your own computer then. So when you double-clicked the PPT file and it opened in PowerPoint (full program which had been installed on their computer) and you went to File|Open, the only documents of yours you should have seen were the PPT file, the pptview.exe file, the INF/BAT files, and the various DLLs on the CD. If you saw more of your own files than that, then you burned way too much to the CD! > So in conclusion: I guess I'm on the right track but I've got to retrace > my [quoted text clipped - 7 lines] > choice > to pick..... I don't know about the volume issue. I'd say you need to test it on some other computers to determine if it's an issue with the presentation or with the person's computer. As for "burn," when you burn a CD, you're creating a CD using software such as Nero or Roxio (Easy CD Creator) or even Windows XP (which can burn CDs). You're creating a data CD. It's not the same as formatting a CD -- in fact, I don't think I've ever formatted a CD. If you're getting a message window with "stuff that mentions burning" but you don't know what to pick, then you're going to have to tell us what choices you actually see if you want advice on what to choose. SignatureEcho [MS PPT MVP] http://www.echosvoice.com Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/ PPTLive! Sept 17-20, 2006 http://www.pptlive.com I love love love pps! It's exactly what I want and the PPt Viewer you spoke of comes up first and asks for permission etc. There is a wierd MS dialogue box that comes up on occasion when I first insert a disc (formated or not) and it has various burning choices for Music etc. and there is one choice that says, "Copy to Writeable Folder" or the like which I tried...maybe that was the ticket? The other wierd thing I did was drag a Presentation folder to the "My Computer" page with my "virgin CD" sitting there in [E]...maybe that was it? Too bad if it was though I'm not sure I could pull that off twice! Is there a way to COPY the "successfully done pps" C.D. to another C.D. (in ad litum) and what do you think might have happened to the sound on the "target" computer? SignatureMelissa Claire > > Somehow reading all the other responses since I wrote my question I came > > up [quoted text clipped - 113 lines] > you're going to have to tell us what choices you actually see if you want > advice on what to choose. >I love love love pps! It's exactly what I want and the PPt Viewer you >spoke > of comes up first and asks for permission etc. Perfect. That's exactly what is supposed to happen. Don't panic if you don't see a screen asking for permission -- that only means the Viewer has been previously given permission to run. That license agreement should only happen once on each computer, the first time the Viewer is ever run. > There is a wierd MS dialogue box that comes up on occasion when I first > insert a disc (formated or not) and it has various burning choices for > Music > etc. and there is one choice that says, "Copy to Writeable Folder" or the > like which I tried...maybe that was the ticket? Okay, this helps a bit. Copy to Writeable Folder sounds reasonable. I think you'll want to do that, then drag the contents of the "package for CD folder" to the writeable folder and then click an option to "write to CD." http://www.microsoft.com/windowsxp/using/setup/expert/bridgman_august13.mspx has better instructions. I think this might be what you're seeing and might help explain what you should do. > The other wierd thing I did was drag a Presentation folder to the "My > Computer" page with my "virgin CD" sitting there in [E]...maybe that was > it? I suspect this will probably work also, but you would want to drag the files inside the folder to that drive, not the entire folder itself. See, when you put your CD in the drive, Windows will look for an autorun.inf or play.bat to tell it what to do. If those files are inside a folder on the CD, Windows won't know to look there. So you need to have those files just on the CD, not inside a folder on the CD. So when you drag a folder to the CD drive, I think the folder structer is mantained, so your INF and BAT files will be inside the folder. That's not what you want. > Too bad if it was though I'm not sure I could pull that off twice! LOL! Sure you could! However, I have to say that a lot of software allows you to drag-and-drop files to CD so it acts basically like another drive, and I don't trust that at all. We've seen a lot of reports in this newsgroup about PPT files especially becoming corrupt when dragged and dropped to CDs like that. So I'd stick to the true "burning" process ("Write these files to CD") to create your CDs. So even though I'm confident you could do this again, I don't know that I'd recommend it. But I don't know for sure -- maybe Windows XP pops up its "write to CD" process when you drag and drop files to the CD drive. I just don't use WinXP's CD burning, so I really don't know that much about it. > Is there a way to COPY the "successfully done pps" C.D. to another C.D. > (in > ad litum) I don't know if Windows XP's CD burning capabilities extend this far. I don't think they do. I think to copy a CD you'd need some true CD burning software. However, it shouldn't be hard to copy all the files off a successful CD onto a folder on, say, your C drive, and then drag those files (remember, not the folder itself) onto the WinXP CD burning folder to burn a new one. I think once you wrap your head around how WinXP's CD burning works, you'll probably be okay. > and what do you think might have happened to the sound on the > "target" computer? Well, as I said before, I don't know. If it's just low volume, it could be an issue with the target computer. Is it loud enough on yours when you test the CD on your system? Is there another system you can try it on to make sure it's not an issue with the sound in the presentation file? If it's an issue with the sound being played through PPT, you might have to use some sound editing software to bump up the volume. But before going to that trouble, you should test on at least a couple of different computers. SignatureEcho [MS PPT MVP] http://www.echosvoice.com Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/ PPTLive! Sept 17-20, 2006 http://www.pptlive.com As a footnote: I did as you suggested. I went to my PPt program, went to file and save as and found PPt Slide Show in the pulldown list!!! and wha-la! I now have a pps CD that I know what I did to get it!!! Wow! Roger on the "sound" advise I'm pretty sure it's the target I was using. I will keep trying. Thanks for all the great advise!!! Have a good weekend! Ta! Ta! SignatureMelissa Claire > I love love love pps! It's exactly what I want and the PPt Viewer you spoke > of comes up first and asks for permission etc. [quoted text clipped - 126 lines] > > you're going to have to tell us what choices you actually see if you want > > advice on what to choose. Echo, I am having the same problem. when you say(,Do not burn the folder itself to the CD, burn the *contents* of the folder to the CD. That is, all the files in the folder should be burned "loose" on the CD." how is this done. I tried saving the contents and all I got was the list of files also. I need step/step instructions please Jeannie > What do you mean, "access to all your other files"? What all got copied to > the CD? [quoted text clipped - 51 lines] > >> to > >> > my slide show. It becomes quite costly. Don't know what CD burning software your using. The way I do it using Nero is to select the create a data CD, navigate to the folder where all the files are located, select all the files, and drag them to the CD, and Nero takes over from there. Signature<>Please post all follow-up questions/replies to the newsgroup<> <><>Email unless specifically requested will not be opened<><> <><><>Do Provide The Version Of PowerPoint You Are Using<><><> <><><>Do Not Post Attachments In This Newsgroup<><><> Michael Koerner [MS PPT MVP] | Echo, | I am having the same problem. when you say(,Do not burn the folder itself to [quoted text clipped - 23 lines] | > but if you want them to be able to view the presentation in the Viewer, then | > they'll also be able to open the file -- at least as a read-only copy -- and | > see how it was put together. You can save the PPT file as a PPS file if you | > want, but that doesn't prevent someone from opening it from the full PPT [quoted text clipped - 32 lines] | > >> to | > >> > my slide show. It becomes quite costly. Michael, I will try using Nero. I have another question, In the list of files that I should have, I do not have autorun.inf,play.bat,playlist.txt & pptview.exe. I have autorun,play,playlist,pptview. mine do not show the extentions. is that wrong? > Don't know what CD burning software your using. The way I do it using Nero > is to select the create a data CD, navigate to the folder where all the [quoted text clipped - 94 lines] > | > >> to > | > >> > my slide show. It becomes quite costly. Not wrong, just that your extensions are turned off by default by Microsoft. You can turn on the extensions by going into Control Panel, Folder Options, View, and remove the checkmark from "Hide extensions from known file types" Signature<>Please post all follow-up questions/replies to the newsgroup<> <><>Email unless specifically requested will not be opened<><> <><><>Do Provide The Version Of PowerPoint You Are Using<><><> <><><>Do Not Post Attachments In This Newsgroup<><><> Michael Koerner [MS PPT MVP] | Michael, | I will try using Nero. I have another question, In the list of files that I [quoted text clipped - 100 lines] | > | > >> to | > | > >> > my slide show. It becomes quite costly. Thank you Michael! > Not wrong, just that your extensions are turned off by default by Microsoft. > You can turn on the extensions by going into Control Panel, Folder Options, [quoted text clipped - 128 lines] > | > | > >> to > | > | > >> > my slide show. It becomes quite costly. Let us know how it works out. Signature<>Please post all follow-up questions/replies to the newsgroup<> <><>Email unless specifically requested will not be opened<><> <><><>Do Provide The Version Of PowerPoint You Are Using<><><> <><><>Do Not Post Attachments In This Newsgroup<><><> Michael Koerner [MS PPT MVP] | Thank you Michael! | [quoted text clipped - 130 lines] | > | > | > >> to | > | > | > >> > my slide show. It becomes quite costly. Michael, Thank you sooo much. I used Nero and it worked great. I have one more problem. The slide show starts on the second slide. The first slide is the title slide and has the music icon. I have 8 songs on my slide show so I advanced to the slide where the second song would go on and it worked great. I already have the "all slides" checked off in my presentation. Please help! > Not wrong, just that your extensions are turned off by default by Microsoft. > You can turn on the extensions by going into Control Panel, Folder Options, [quoted text clipped - 128 lines] > | > | > >> to > | > | > >> > my slide show. It becomes quite costly. I read your post a number of times, but could not find the question. Signature<>Please post all follow-up questions/replies to the newsgroup<> <><>Email unless specifically requested will not be opened<><> <><><>Do Provide The Version Of PowerPoint You Are Using<><><> <><><>Do Not Post Attachments In This Newsgroup<><><> Michael Koerner [MS PPT MVP] | Michael, | Thank you sooo much. I used Nero and it worked great. I have one more [quoted text clipped - 135 lines] | > | > | > >> to | > | > | > >> > my slide show. It becomes quite costly. I used nero. it worked. However I did not get the first slide, which is the title slide and the slide that I have the songs inserted. I have 8songs on the slide show. I advanced to where the second song would start and it did work. I have the "all slides" checked off in slide show. I also have "999" in the custom animation section. Help. > I read your post a number of times, but could not find the question. > [quoted text clipped - 168 lines] > | > | > | > >> to > | > | > | > >> > my slide show. It becomes quite costly. When you play the presentation on your computer before you use the package for CD option, does it works Okay for you? If so, Go to the folder where your package for CD copy to folder option placed the files, and run the presentation from there and see if it works. there is no reason why the first slide is not showing up, unless it is not there for some reason. Signature<>Please post all follow-up questions/replies to the newsgroup<> <><>Email unless specifically requested will not be opened<><> <><><>Do Provide The Version Of PowerPoint You Are Using<><><> <><><>Do Not Post Attachments In This Newsgroup<><><> Michael Koerner [MS PPT MVP] |I used nero. it worked. However I did not get the first slide, which is the | title slide and the slide that I have the songs inserted. I have 8songs on [quoted text clipped - 146 lines] | > in | > | > | > message news:148F65E8-A661-441A-B9BD-AA0824E958FF@microsoft.com... | > | > | > | > >> > Afte going to File and Package for CD - When I try to copy | > a [quoted text clipped - 21 lines] | > | > | > | > >> to | > | > | > | > >> > my slide show. It becomes quite costly. Michael, The slide show plays all slides when I go in it from my documents and also from the folder where pack/cd placed files. Also when I go into my slide show from my documents and save it as a slide show(pps) it plays all slides. It is when I burn it and put it in another computer that it does not work,. I did notice one thing in my slide show. On the first slide there was a box around the slide show number1. I right clicked it and saw "hide slide". I unchecked it and the box around the number disappeared. I thought that was the reason. So I saved it again. Went into package for cd, copy to folder. And from there I burned in Nero. When I advance thru the slide show to where the second song plays, it plays the music. I also put in a duplicate of slide 1 and inserted music in the second slide(which was duplicate of first slide) that also did not work. Any thoughts. thanks for your help > When you play the presentation on your computer before you use the package > for CD option, does it works Okay for you? If so, Go to the folder where [quoted text clipped - 217 lines] > | > | > | > | > >> to > | > | > | > | > >> > my slide show. It becomes quite costly. Something very wrong here. Before you get backed up with an unknown amount of presentations and end up getting confused on which is which, I suggest that you delete all the copies of your presentation but one even the one in the folder wherever it is located from your package to folder. Open the remaining presentation and go into Slide Sorter View. If any of your slides are hidden, they will be displayed here like you say with a number that is crossed out. If any are hidden, If there are more than one, hold down your Ctrl key and click on the hidden slides. when they are all selected, right click on one of the selected slides and select Hide slide. this is a flip flop key and will unhide any hidden slides. Run you slide show and see if everything is to your satisfaction. If so, then save your presentation. Now use your package to CD copy to folder option. When it is complete, run your presentation from the copy to folder location, using the Viewer, just to make sure that everything is OK. If it is then burn it to CD. Signature<>Please post all follow-up questions/replies to the newsgroup<> <><>Email unless specifically requested will not be opened<><> <><><>Do Provide The Version Of PowerPoint You Are Using<><><> <><><>Do Not Post Attachments In This Newsgroup<><><> Michael Koerner [MS PPT MVP] | Michael, | The slide show plays all slides when I go in it from my documents and also [quoted text clipped - 169 lines] | > | > in | > | > | > | > message news:443AE03B-B2CA-4321-97C5-84935CD9D2E0@microsoft.com... | > | > | > | > | > >I have the same situation as Burnaby and I tried your | > | > suggestion to [quoted text clipped - 57 lines] | > | > | > | > | > >> to | > | > | > | > | > >> > my slide show. It becomes quite costly. Hi Michael, I did everything that I had done previously and this last presentation that I burned played correctly in another computer. It looks like I finally got it. I can't thank you enough for all of your help. Thank you echo also. > Something very wrong here. Before you get backed up with an unknown amount > of presentations and end up getting confused on which is which, I suggest [quoted text clipped - 238 lines] > | > | > | > | > | > > news:443AE03B-B2CA-4321-97C5-84935CD9D2E0@microsoft.com... Glad to hear that everything finally worked out, and everything good to go. Here is another little tidbit for future use. I have a folder on my computer called ToCD. this is where I originally packaged my first presentation. Now when I want to burn a CD with a new presentation. I just copy the presentation to the ToCD folder, and change the name in the playlist.txt file, then burn the CD Signature<>Please post all follow-up questions/replies to the newsgroup<> <><>Email unless specifically requested will not be opened<><> <><><>Do Provide The Version Of PowerPoint You Are Using<><><> <><><>Do Not Post Attachments In This Newsgroup<><><> Michael Koerner [MS PPT MVP] | Hi Michael, | I did everything that I had done previously and this last presentation that [quoted text clipped - 126 lines] | > | > | > | > | > "jcoppola" <jcoppola@discussions.microsoft.com> wrote in | > message news:002A66D2-78CC-4A38-8045-A842D6819236@microsoft.com... | > | > | > | > | > | Echo, | > | > | > | > | > | I am having the same problem. when you say(,Do not burn [quoted text clipped - 112 lines] | > | > | > | > | > | > | > news:443AE03B-B2CA-4321-97C5-84935CD9D2E0@microsoft.com... > Michael, > Thank you sooo much. I used Nero and it worked great. I have one more [quoted text clipped - 5 lines] > I already have the "all slides" checked off in my presentation. Please > help! I think this is what you're asking: Play sounds across multiple slides (A WAV runs through it) http://www.pptfaq.com/FAQ00047.htm Basically, you need to go to the Custom Animation pane, select Effect Options, and put 999 in the "stop playing after XXX slides" box. SignatureEcho [MS PPT MVP] http://www.echosvoice.com What's new in PPT 2007? http://www.echosvoice.com/2007.htm Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/ PPTLive! Sept 17-20, 2006 http://www.pptlive.com I see Michael's got you started. Follow his advice and holler back if it's not working. Oh, and make sure you burn a data CD when you burn it in Nero. Even if you have music in the presentation, you still want a data CD, not an audio CD. SignatureEcho [MS PPT MVP] http://www.echosvoice.com What's new in PPT 2007? http://www.echosvoice.com/2007.htm Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/ PPTLive! Sept 17-20, 2006 http://www.pptlive.com > Echo, > I am having the same problem. when you say(,Do not burn the folder itself [quoted text clipped - 77 lines] >> >> to >> >> > my slide show. It becomes quite costly. [CRITICAL UPDATE - Anyone using Office 2003 should install the Critical Update or Service Pack 1 for Office 2003 as soon as possible. From PowerPoint, choose "Help -> Check for Updates".] [TOP ISSUE - Are you having difficulty opening presentations in PowerPoint that you just created (you can save, but not open)? - http://support.microsoft.com/?id=329820] Hello, If you have a Windows XP IMAPI (Image Mastering API) compliant CD burner, it should work from within PowerPoint the same as it does from Windows Explorer when using the "Copy to CD" Picture Task when viewing contents of the My Pictures folder. If it does work from Windows Explorer it won't work from PowerPoint's Package for CD feature when choosing the option to Copy to CD instead of Copy to Folder. IMPORTANT: On some systems, installing Service Pack 2 (SP-2) for Windows XP can prevent this from working. If it worked before installing SP-2 but does not work now that you're installed SP-2, there is a Windows hotfix available for IMAPI which might address the problem: http://support.microsoft.com/?kbid=883523 John Langhans Microsoft Corporation Supportability Program Manager Microsoft Office PowerPoint for Windows Microsoft Office Picture Manager for Windows For FAQ's, highlights and top issues, visit the Microsoft PowerPoint support center at: http://support.microsoft.com/default.aspx?pr=ppt Search the Microsoft Knowledge Base at: http://support.microsoft.com/default.aspx?pr=kbhowto This posting is provided "AS IS" with no warranties, and confers no rights. I have created a Powerpoint file with pictures of different artwork (each item on a separate page) together with certain data associated with it; there could be 4 or 5 photos for each piece. On each slide, I have linked (through copy, paste special, link) certain other information including the acquisition date, the cost, the last appraisal date, the appraisal amount, the unrealized gain (calculated), etc. In my ideal world, I would like to be able to print or present by slides with or without this linked information. For example, I may wish to see the linked information if I am discussing the value with my "mover" but if I am sharing a certain type of art photos and information with a friend, I may not care to share the dates or dollars and cents. I believe Powerpoint is my best bet but am getting hung up on the presentation limitations - probably I am just missing something obvious. I have tried Access but it is not intended for large files including many pictures, I have tried Word to accomplish this task but the math is so weak, I have tried Excel but I cannot seem to lock a photo to a cell and frankly one photo is not ample. Does anyone have any suggestions how I might go this next step using Powerpoint? > I have created a Powerpoint file with pictures of different artwork (each > item on a separate page) together with certain data associated with it; there [quoted text clipped - 10 lines] > best bet but am getting hung up on the presentation limitations - probably I > am just missing something obvious. I can't think of anything obvious that you're missing. PPT doesn't do this "out of the box". Our free PPTools StarterSet add-in has a tool to make any selected shapes invisible and I'm adding a new feature that'll turn all shapes visible again. If you're interested, grab the free StarterSet at http://www.pptools.com/starterset/ then email me at steve at-sign pptools dot com for the update. > I have tried Access but it is not intended for large files including many > pictures, I have tried Word to accomplish this task but the math is so weak, > I have tried Excel but I cannot seem to lock a photo to a cell and frankly > one photo is not ample. Does anyone have any suggestions how I might go this > next step using Powerpoint? ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ |
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