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MS Office Forum / General PowerPoint Questions / February 2005a simple save problem
Using Power point 2003. I have created a series of text slides but don't know how to save them in a way that allows them to be played as a slideshow. After "save as", and "save in", what is the correct "save as type". Or is there something else that should make this more easy? I don't remember having this problem with pps 2000. Dave Isaacs. Dave, Should be pps, just as in 2000. Will it not run that way?  SignatureRegards, Glen Millar Microsoft PPT MVP www.powerpointworkbench.com Australia > Using Power point 2003. > I have created a series of text slides but don't know how to save them in [quoted text clipped - 3 lines] > I don't remember having this problem with pps 2000. > Dave Isaacs. Thanks Glen and Steve, The file properties show as "Microsoft Power Point Presentation" not .pps. Is there a difference? I have saved them to a folder on the desktop. What should I do to get them working as a pps presentation please. I am having a serious seniors moment lasting much longer than a moment. :-} Regards, Dave. > Dave, > [quoted text clipped - 7 lines] >> I don't remember having this problem with pps 2000. >> Dave Isaacs. Go to My Computer, locate the file and rename it by giving it a file extension of .PPS. SignatureSonia Coleman Microsoft PowerPoint MVP Team Autorun Software, Templates and Tutorials http://www.soniacoleman.com > Thanks Glen and Steve, > The file properties show as "Microsoft Power Point Presentation" not .pps. Is [quoted text clipped - 16 lines] >>> I don't remember having this problem with pps 2000. >>> Dave Isaacs. I have got myself in a real mess. Having renamed the files with .PPS extension (is upper case OK) and have them in a folder within My Computer I still cant get the files to open as a sideshow. Can someone give me a step by step tutorial. When I make a slide, how should I save it and to where, and then how do I play the sideshow please. Should they be saved within Power Point? Dave. > Go to My Computer, locate the file and rename it by giving it a file > extension of .PPS. [quoted text clipped - 18 lines] >>>> I don't remember having this problem with pps 2000. >>>> Dave Isaacs. What happens when you go to My Computer, locate the file and double click on it? Any message? What is the full and exact message? >I have got myself in a real mess. > Having renamed the files with .PPS extension (is upper case OK) and have them [quoted text clipped - 27 lines] >>>>> I don't remember having this problem with pps 2000. >>>>> Dave Isaacs. There is no message, the individual files open in Power Point, but not as a slideshow. They are saved in a folder named election.pps within my documents Thanks, Dave. > What happens when you go to My Computer, locate the file and double click > on it? Any message? What is the full and exact message? [quoted text clipped - 31 lines] >>>>>> I don't remember having this problem with pps 2000. >>>>>> Dave Isaacs. Try this: 1. Go to My Computer 2. Go to Tools > Folder Options > File Types 3. Locate PPS in the list and highlight it 4. Click on the Advanced button 5. In the list of Actions, do you see "Show"? Is it highlighted? 6. If it isn't highlighted, click on the button labeled "Set Default", click on OK, click on Close 7. Now locate your PPS file and double click on it Let us know what happens. If there is a problem, let us know at which step you have a problem. > There is no message, the individual files open in Power Point, but not as a > slideshow. [quoted text clipped - 36 lines] >>>>>>> I don't remember having this problem with pps 2000. >>>>>>> Dave Isaacs. I followed your steps 1 to7 without a problem, Show was highlighted. However the problem is still the same, no slideshow. Am I missing a setting in Power Point that should be taken? Dave. > Try this: > 1. Go to My Computer [quoted text clipped - 50 lines] >>>>>>>> I don't remember having this problem with pps 2000. >>>>>>>> Dave Isaacs. Okay. You're going to need to follow the instructions at: Changing a File Association http://www.rdpslides.com/pptfaq/FAQ00355.htm Let us know if that does the trick. >I followed your steps 1 to7 without a problem, Show was highlighted. However >the problem is still the same, no slideshow. Am I missing a setting in Power [quoted text clipped - 53 lines] >>>>>>>>> I don't remember having this problem with pps 2000. >>>>>>>>> Dave Isaacs. I am unable to find the path to Power point. A search leads me to desktop and start menu. Nothing in Program files. Can you help me here, or should I re-load Power Point. It is on a Office Professional edition 2003 CD. Dave. > Okay. You're going to need to follow the instructions at: > [quoted text clipped - 62 lines] >>>>>>>>>> I don't remember having this problem with pps 2000. >>>>>>>>>> Dave Isaacs. Well, PowerPoint is there because you said in previous replies that you've opened to create a presentation. It's probably at C:\Program Files\Microsoft Office\OFFICE11\POWERPNT.EXE or somewhere near there. Did you search for POWERPNT.EXE? >I am unable to find the path to Power point. A search leads me to desktop and >start menu. Nothing in Program files. [quoted text clipped - 67 lines] >>>>>>>>>>> I don't remember having this problem with pps 2000. >>>>>>>>>>> Dave Isaacs. Try this: Quit PowerPoint if it's running Click Start then click Run In the Open box, type this (better yet, copy/paste this into the box): powerpnt.exe /regserver Click OK. You'll see a message box telling you to wait while Office reconfigures ..yadayadayada. It shouldn't take more than 30 seconds or so. Once it finishes, try doubleclicking one of your PPS files. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ I have done this Steve, the reconfiguration took place but only individual files open, no show. Sonia I searched for POWERPNT.EXE it found C:\Program Files\Microsoft Office\OFFICE11, but no reconfiguration. Many thanks you guys, I appreciate your endeavours. What next, Dave. > Try this: > [quoted text clipped - 16 lines] > PPTools: www.pptools.com > ================================================ I have a feeling that we might not be talking about the same thing here, or we don't understand your expectation. Try right clicking on your PPS file. Do you see "Show" in the popup menu? >I have done this Steve, the reconfiguration took place but only individual >files open, no show. [quoted text clipped - 24 lines] >> PPTools: www.pptools.com >> ================================================ Yes to "Show" >I have a feeling that we might not be talking about the same thing here, or >we don't understand your expectation. [quoted text clipped - 30 lines] >>> PPTools: www.pptools.com >>> ================================================ Then see Steve's reply. I think he's nailed it. Open Windows Explorer and go to Tools > Folder Options > View and uncheck "Hide extensions for known file types". > Yes to "Show" > [quoted text clipped - 31 lines] >>>> PPTools: www.pptools.com >>>> ================================================ I have done that "View and uncheck "Hide extensions for known file" but no success. This is getting bigger than Ben Hur, and as a non techo type my head is in a whirl. Can I be missing something simple with the basics. Can you recommend a basic tutorial for PP 2003. I will do as Steve suggests and follow the suggestions in http://www.rdpslides.com/pptfaq/FAQ00034.htm Dave. > Then see Steve's reply. I think he's nailed it. Open Windows Explorer > and go to Tools > Folder Options > View and uncheck "Hide extensions for [quoted text clipped - 36 lines] >>>>> PPTools: www.pptools.com >>>>> ================================================ You say "no success", but that may not be the case. Now locate your presentation file. Does it have two extensions, like presentation.pps.ppt? Rename it and delete the .ppt. Then click on it to open it. >I have done that "View and uncheck "Hide extensions for known file" but no >success. This is getting bigger than Ben Hur, and as a non techo type my head [quoted text clipped - 44 lines] >>>>>> PPTools: www.pptools.com >>>>>> ================================================ Sonia I have renamed the files by deleting the .ppt, still no luck. Are file extensions case sensitive? How should I have the individual slide files saved. I have them in a folder in My Documents. Should opening one of them get the slide show going? Dave. > You say "no success", but that may not be the case. Now locate your > presentation file. Does it have two extensions, like [quoted text clipped - 52 lines] >>>>>>> PPTools: www.pptools.com >>>>>>> ================================================ They are not case sensitive. Right click on one of your .PPS files and select "Show" from the menu. What happens? > Sonia I have renamed the files by deleting the .ppt, still no luck. Are file > extensions case sensitive? [quoted text clipped - 55 lines] >>>>>>>> PPTools: www.pptools.com >>>>>>>> ================================================ The file I right click on opens, but no slideshow. Dave. > They are not case sensitive. Right click on one of your .PPS files and > select "Show" from the menu. What happens? [quoted text clipped - 62 lines] >>>>>>>>> PPTools: www.pptools.com >>>>>>>>> ================================================ To get me out of my problem can I load my old 2000 version? where should I put it, I assume not in Program files with ver 2003. Dave. > The file I right click on opens, but no slideshow. > Dave. [quoted text clipped - 65 lines] >>>>>>>>>> PPTools: www.pptools.com >>>>>>>>>> ================================================ When you right click, did you select "Show" from the menu? Once it's open in PowerPoint you can always go to View > Slide Show or you can press F5 or you can click on the slide show icon in the lower left corner of your PowerPoint window. Don't install PowerPoint 2000 on top of PowerPoint 2003. > To get me out of my problem can I load my old 2000 version? where should I put > it, I assume not in Program files with ver 2003. [quoted text clipped - 68 lines] >>>>>>>>>>> PPTools: www.pptools.com >>>>>>>>>>> ================================================ "SHOW" shows up highlighted. View > slideshow and everything else I try still doesn't get a slideshow working. Can I install PP 2000 somewhere else than Program files? Dave. > When you right click, did you select "Show" from the menu? > [quoted text clipped - 77 lines] >>>>>>>>>>>> PPTools: www.pptools.com >>>>>>>>>>>> ================================================ One last thing I can think of: There's a braindead default setting in Windows that hides the file extensions from you. So we have a system that depends *utterly* on file extensions to determine what do do with all files and Bill decides to *hide* the *@#^$^ things from us. Strike one. Then many of his programs decide to "help" you because they know better. Even if you add a .PPS extension in the File, Save dialog, they're liable to tack on whatever's better for you after that. And since the real extension is hidden, you end up with a file called MyFile.PPS.PPT, but all you can see is the .PPS part at the end. Strike two. One more strike and we'll have to send Bill to The Torvalds School for the Incorrigibly Arrogant. Have a look at the Windows Setup section here: Do this before using PowerPoint seriously http://www.rdpslides.com/pptfaq/FAQ00034.htm > I have done this Steve, the reconfiguration took place but only individual > files open, no show. [quoted text clipped - 24 lines] > > PPTools: www.pptools.com > > ================================================ ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ By George, I think he's got it!! Did you just add that to http://www.rdpslides.com/pptfaq/FAQ00034.htm, or has it been there all along? > One last thing I can think of: > [quoted text clipped - 55 lines] > PPTools: www.pptools.com > ================================================ I was just stopping in and was going to mention the hidden things (since that could explain both the PPS opening as PPT as well as not being able to find PPT itself), but I see Steve's already pointed that direction. I'm pretty sure that info has been in that FAQ for quite some time anyway. -- Echo [MS PPT MVP] http://www.echosvoice.com > By George, I think he's got it!! Did you just add that to > http://www.rdpslides.com/pptfaq/FAQ00034.htm, or has it been there all along? [quoted text clipped - 58 lines] > > PPTools: www.pptools.com > > ================================================ I think it is the very first thing that I do when first installing any version of Windows. >I was just stopping in and was going to mention the hidden things (since > that could explain both the PPS opening as PPT as well as not being able to [quoted text clipped - 82 lines] >> > PPTools: www.pptools.com >> > ================================================ > By George, I think he's got it!! Did you just add that to > http://www.rdpslides.com/pptfaq/FAQ00034.htm, or has it been there all along? It's been there for a while. Got any other Annoyances you'd like to add? <g> > > One last thing I can think of: > > [quoted text clipped - 55 lines] > > PPTools: www.pptools.com > > ================================================ ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ David, Maybe? http://www.rdpslides.com/pptfaq/FAQ00426.htm Very cordialmente Enric > I have done this Steve, the reconfiguration took place but only individual > files open, no show. [quoted text clipped - 24 lines] > > PPTools: www.pptools.com > > ================================================ It appears to be setup for the primary monitor Enric. Dave > David, > [quoted text clipped - 39 lines] >> > PPTools: www.pptools.com >> > ================================================ David, my English is not too good... but I somehow interpret that you have some files in a folder, named as pps, and these pps contain (that is the important part) only one slide each one... you have some of these... and you want that *all of them* show one after the other as a Show... Is this the problem? Very cordialmente Enric > It appears to be setup for the primary monitor Enric. > Dave [quoted text clipped - 42 lines] > >> > PPTools: www.pptools.com > >> > ================================================ Yes that is right Enric Dave. > David, > [quoted text clipped - 60 lines] >> >> > PPTools: www.pptools.com >> >> > ================================================ Dave, Glad to help! You are not doing it *the correct way*... but it is much better (for you and for me) if Sonia explains it to you... Very cordialmente Enric > Yes that is right Enric > Dave. [quoted text clipped - 63 lines] > >> >> > PPTools: www.pptools.com > >> >> > ================================================ Thanks, Enric. I didn't imagine that this was the problem. You must speak Dave's language very well. <G> Dave, the normal use of PowerPoint is to create a presentation that has mutiple slides. It sounds like you are creating a bunch of single slide presentations. The way you should do it is that once you have created the first slide, use Insert > New Slide to add a second, third and fourth until you have all of your slides for the full presentation. That should be saved as a PowerPoint Show (*.PPS) and when it is opened you'll see all of your slides. If you have reason to create them as single slide presentations then to play them altogether you would need to create a play list and open it in the PowerPoint Viewer. Let me know if that is the case. Maybe the tutorial at http://www.actden.com/pp/ will help. I know there are others, but this one is pretty non-technical. > Dave, > [quoted text clipped - 76 lines] >> >> >> > PPTools: www.pptools.com >> >> >> > ================================================ > You must speak Dave's language very well. <G> ;-) It's easier when I *concentrate* my two neurones in a thread... Thanks, Sonia. Very cordialmente Enric > Dave, the normal use of PowerPoint is to create a presentation that has mutiple > slides. It sounds like you are creating a bunch of single slide presentations. [quoted text clipped - 20 lines] > > > > Enric Enric you must understand Australian English! Yes I saved single slide files to a folder and it was wrong. I will look at the tutorial and have another go at it as I am still unsure where the presentation should be saved once I have used "insert > new slide" To answer your question re. "If you have reason to create them as single slide presentations then to play > them altogether you would need to create a play list and open it in the > PowerPoint Viewer." I don't understand the difference. Thanks all for your help. Dave. > Thanks, Enric. I didn't imagine that this was the problem. You must > speak Dave's language very well. <G> [quoted text clipped - 95 lines] >>> >> >> > PPTools: www.pptools.com >>> >> >> > ================================================ A presentation can be saved wherever it is convenient for you. If you want to create a folder in My Documents called \Presentations, that's fine, but not required. You just need to remember where you save the file and what you name it. You can ignore what I said about a play list. I don't want you to get more confused. Stick with creating a single presentation file that contains all of the slides that you want included. > Enric you must understand Australian English! > Yes I saved single slide files to a folder and it was wrong. I will look at [quoted text clipped - 105 lines] >>>> >> >> > PPTools: www.pptools.com >>>> >> >> > ================================================ David, Let me take a crack at this... What you rally want is to put all those slides in a single PPT file, set up a transition for each slide (or even better a single common transition used for all the slides), then save that file as a PPS. Then, each slide will run one after the other and play as a show. To bring all the files together as one show: 1) Open a new PPT file 2) Use Insert--> Slides from File to insert each existing slide. Click the "Keep existing formatting" box to keep the original backgrounds, etc. That said, I think all of us are missing something, so how about we step back and I ask you: What are you trying to accomplish? I don't think that you put each slide in its own file just because. Is there some reason that you put them in individual files instead of all together in one file? SignatureKathryn Jacobs, Microsoft MVP PowerPoint and OneNote Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books Get PowerPoint answers at http://www.powerpointanswers.com I believe life is meant to be lived. But: if we live without making a difference, it makes no difference that we lived > Yes that is right Enric > Dave. [quoted text clipped - 64 lines] >>> >> > PPTools: www.pptools.com >>> >> > ================================================ Thanks Kathy, I am an old guy with a poor memory, it happens when you get into your 70's :-}, I just got into the wrong way of doing things, and kept perpetuating the same mistakes. I will start again following your steps below. Thanks again all. Dave from downunder. > David, > Let me take a crack at this... [quoted text clipped - 82 lines] >>>> >> > PPTools: www.pptools.com >>>> >> > ================================================ They all open individually in Power Point, but not as a slideshow. There is no message. I have them in a folder named election.pps in My Documents. Should I have them saved somewhere else? Thanks Sonia. > What happens when you go to My Computer, locate the file and double click > on it? Any message? What is the full and exact message? [quoted text clipped - 31 lines] >>>>>> I don't remember having this problem with pps 2000. >>>>>> Dave Isaacs. > Using Power point 2003. > I have created a series of text slides but don't know how to save them in a > way that allows them to be played as a slideshow. > After "save as", and "save in", what is the correct "save as type". Or is > there something else that should make this more easy? > I don't remember having this problem with pps 2000. PowerPoint Show (*.pps) Or just rename the existing .PPT file with a .PPS extension. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ |
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