 |
 | Home | Contact Us | FAQ | Search & Site Map | Link to Us |
 | Sign In | Join | Other 45 Sites in Network |
| HomeDiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWordDirectoryUser Groups Related Topics Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ... |
MS Office Forum / General PowerPoint Questions / February 2008increasing file size
Two scenarios - one issue: Occurs in both Office XP on Windows XP SP2 and Office 2K3 on W2k SP4 (1) Files grow considerably every time you save a Powerpoint document - I've disabled the "allow fast saves" option but this makes no difference. (2) If you take two small ppt files (I've done this with a 154kb file and a 271kb file) and copy the slides from one document into the other and save the new document then this new file becomes 12MB however many times you save or save as it. With either of these scenarios if you drag the slides to a new ppt document then it returns to being a reasonable size but it doesn't carry all the formatting with it (typically font sizes increase) which is not much good to have to do this in the first place but especially if you have to reformat the entire document. It seems to be saving revisions or something. I've changed undo levels down from 20 to 5 but this makes no difference either. So how can I: (a) Stop this happening? (b) Compact the files that have already grown to 20 to 30 MB when they should be less than 1MB? Any ideas anyone? Thank you. Have a look here, particularly at the info about presentations that are being circulated for review: Why are my PowerPoint files so big? What can I do about it? http://www.rdpslides.com/pptfaq/FAQ00062.htm If that helps, but only a little, it might be the result of a review gone haywire; I've seen one example where the presentation contained something like seven copies of itself for review. If that's the case, there may be a fix. > Two scenarios - one issue: > [quoted text clipped - 25 lines] > > Thank you. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Steve, Thanks very much - very interesting. With the review thing - I think this may well be the case because when you try to save the document (with the copied slides) as a new document it takes ages to save and then asks if you want "your changes to be marked as revisions" - even if you say "No" it's still a huge file. Anyway you say there "may be a fix" - do you know the fix is? Thanks very much... Mike > Have a look here, particularly at the info about presentations that are being > circulated for review: [quoted text clipped - 41 lines] > PPTools: www.pptools.com > ================================================ > Steve, > [quoted text clipped - 5 lines] > revisions" - even if you say "No" it's still a huge file. Anyway you say > there "may be a fix" - do you know the fix is? It's fairly simple so I've added it to the same page: Why are my PowerPoint files so big? What can I do about it? http://www.rdpslides.com/pptfaq/FAQ00062.htm Short version, run this to make all the shapes on the slide and title master visible so you can examine and delete any that don't seem to belong. Sub ShowAllMasterShapes() Dim oSh As Shape For Each oSh In ActivePresentation.SlideMaster.Shapes oSh.Visible = msoTrue Next If ActivePresentation.HasTitleMaster Then For Each oSh In ActivePresentation.TitleMaster.Shapes oSh.Visible = msoTrue Next End If End Sub > Thanks very much... > [quoted text clipped - 45 lines] > > PPTools: www.pptools.com > > ================================================ ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Steve, Thanks again. Mike > > Steve, > > [quoted text clipped - 84 lines] > PPTools: www.pptools.com > ================================================ Steve, I tried both of these vb scripts and neither of them do anything! The remove the checkmark next to "Add properties to attachments to enable Reply with Changes" in Outlook makes no difference either. Is there no way to definitively turn off the revisioning feature? Thanks very much... > Steve, > [quoted text clipped - 90 lines] > > PPTools: www.pptools.com > > ================================================ > I tried both of these vb scripts and neither of them do anything! That's possible ... if the presentation wasn't sent for review in PPT originally, then the macros wouldn't do anything. They only address one or two possible causes of file monstrosity. Still, after running the second one did you check the Slide Master for odd shapes that shouldn't be there ordinarily? > The remove > the checkmark next to "Add properties to attachments to enable Reply with > Changes" in Outlook makes no difference either. > > Is there no way to definitively turn off the revisioning feature? It sounds as though revision tracking isn't the culprit in this case. I doubt my mailbox would suck up 12mb but if you can post it on a web or FTP site someplace and email me a link, I'd be happy to have a look. Email to steve at sign pptools dot com > Thanks very much... > [quoted text clipped - 92 lines] > > > PPTools: www.pptools.com > > > ================================================ ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Aha, we have a bingo. Mike sent me two of the files in question. Both were little things, well under 200k each. I opened the first, chose Insert, Slides From File to bring in the slides from the second and it happened like a shot. Then when I tried to save, PPT stopped responding. Or so it appeared. After a few tries and a few trips through Task Manager, I decided to let it chug for a while, and sure enough, given time, the two mice gave birth to an elephant. The saved file was a good 12mb and counting. I've updated this to explain it: Why are my PowerPoint files so big? What can I do about it? http://www.rdpslides.com/pptfaq/FAQ00062.htm To save a trip there, here's the deal: Both files were set to save with fonts embedded, but only to embed Used Characters. The second file, the one I inserted into the first, used Arial Unicode MS, but was small because of the Used Characters setting. When you insert one file into another like this, and later check the TT embed options, you find that it's now set to Embed All Characters. With Arial Unicode MS, that's a LOT or characters. The font itself is 22.7mb but is apparently compressed within the PPT file. In any case, it's what accounts for the elephantinosity. It makes sense for PPT to do this, I think; consider: I insert slides from one file into another. Either or both may have a font embedded, and I may also intend to insert more slides from other files and then add or edit text. In short, PPT has no way of knowing what characters will be used in the final file, so it needs to bring the entire embedded font along. It'd be nice if we got a warning when this ends up fully embedding a font of more than say 200k, but other than that, it's reasonable behavior, IMO. In any case, the fix is easy: Once done inserting slides and editing, do Tools, Options, choose the Save Tab and set PPT back to embedding Used Characters Only; then resave the file and watch PPT squeeze all the air out of it again. ;-) Thanks again for sending the files along, Mike. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Steve, You're a life-saver! Thanks again. Mike > Aha, we have a bingo. > [quoted text clipped - 45 lines] > PPTools: www.pptools.com > ================================================ WOOO... I just select the used font and my file size squeezes from 20MB to 2MB... Why I spent so much time to go thought "Do this before using powerpoint seriously", "Why are my powerpoint file so big"... and go thought so many forums, website, and download so many add-ins, optimizer, updates... What's a crazy world. > Aha, we have a bingo. > [quoted text clipped - 45 lines] > PPTools: www.pptools.com > ================================================ It is indeed! > WOOO... > [quoted text clipped - 55 lines] > > PPTools: www.pptools.com > > ================================================ Steve, This entire post was very enlightening, but I have a question regarding using the WhosOnBase VBA code at the link you provided. Rather than having to paste this code into every PPT file I wanted to check, I followed the instructions at this link to add a toolbar with a button that executes the WhosOnBase macro. http://www.pptfaq.com/FAQ00031.htm Here is the problem: when I manually insert WhosOnBase in a module as part of the PPT file in question, it runs fine and eliminates the additional file size. When I try to execute WhosOnBase by clicking on the toolbar I created, it does not run. How can I get it to run correctly with the button as opposed to having to re-paste it in each PPT file I want to check? FYI - I also put the ShowAllMasterShapes code on a button on the same toolbar and it executes just fine. Thanks, Bob > Have a look here, particularly at the info about presentations that are being > circulated for review: [quoted text clipped - 41 lines] > PPTools: www.pptools.com > ================================================ > Steve, > [quoted text clipped - 12 lines] > FYI - I also put the ShowAllMasterShapes code on a button on the same > toolbar and it executes just fine. Hard to say, but try using View, Toolbars, Customize to delete the toolbar then restart PPT. The addin should re-create the toolbar and buttons. If you'd already run the button creation code from within a PPT file rather than an add-in, the buttons would refer back to the PPT file for the code. > Thanks, > Bob [quoted text clipped - 44 lines] > > PPTools: www.pptools.com > > ================================================ ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ |
Reply to this Message |
 Sign In
 Join
 My Latest Posts My Monitored Threads My Blog My Photo Gallery My Profile My Homepage Start New Thread Enable EMail Alerts Rate this Thread
|
©2008 Advenet LLC Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.