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MS Office Forum / General PowerPoint Questions / November 2005

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PowerPoint Read Only

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jlpenn - 30 Nov 2005 15:44 GMT
This is a mystery to me.  I have a PowerPoint presentation and in the
Security Options I set a Password to Modify.  When I or others open
this file, it prompts for a password to modify, or we can click the
Read Only button to open a read only copy.  This is exactly what I
want.  BUT I want people to have the ability to save a copy of the Read
Only file for their own use.  So, they should be able to open this file
as Read Only and select File - Save As to save their own copy of the
file.  However, when you select the File menu, the Save As command is
grayed out.  

This is not consistent with how Word and Excel operate - if I open a
Read Only version of these file types, I can do a Save As to create my
own copy/version of the original Read Only file.  

Is this by design in PowerPoint, or can it be changed?  It appears that
PowerPoint's Read Only setting is TRULY read only - you can't edit, save
as, copy slides - nothing!  Any help would be most appreciated.  Thank
you.

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jlpenn

Steve Rindsberg - 30 Nov 2005 20:36 GMT
> This is a mystery to me.  I have a PowerPoint presentation and in the
> Security Options I set a Password to Modify.  When I or others open
[quoted text clipped - 5 lines]
> file.  However, when you select the File menu, the Save As command is
> grayed out.  

I don't understand the problem.  If others have opened the presentation, then
they already HAVE a copy of it.  Why do they need to Save As to make another?

Unless perhaps they're opening it over the web; in that case you might have to
instruct them to rightclick the link and choose Save Target As in order to put
a copy on their own PC.

> This is not consistent with how Word and Excel operate

This is PowerPoint, not Word and Excel. ;-)
Lots of things are different about it.
It'd be nice to have a bit more consistency when it makes sense to do so,
though.  Like here.  But we live with what we have.

> Is this by design in PowerPoint, or can it be changed?

By design, can't be changed.  
Read only = Read only

-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ:  www.pptfaq.com
PPTools:  www.pptools.com
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