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MS Office Forum / General PowerPoint Questions / September 2006How to open a .pps file when not recognized by PPT - even saved
Working in ppt 2002 on Windows XP. I have received a .pps file. Usually these play when opened. For the second time in 4 months I have a file that is not recognized by Powerpoint. Yet others can open it easily on their machines. I tried saving it , with .pps and .ppt file extensions. Still not readable by my Powerpoint. Any ideas? Help much appreciated.  SignatureDavid S Do you get an error message? If so, what is specific wording? Austin Myers MS PowerPoint MVP Team Provider of PFCMedia http://www.pfcmedia.com > Working in ppt 2002 on Windows XP. > [quoted text clipped - 5 lines] > > Any ideas? Help much appreciated. Austin From inbox or a saved version of the .pps file "Power point can't read C:\ \\ \File1.pps I also saved to desktop and changed name to file1.ppt " Can't open the type of file represented byC\ \\ \File1.ppt This happened earlier this year when a client circulated one of my ppt files as a pps file - I was the only one who couldn't open it!. If I make my own shows into pps, no problem. Any ideas? David S. SignatureDavid S > Do you get an error message? If so, what is specific wording? > [quoted text clipped - 12 lines] > > > > Any ideas? Help much appreciated. > Austin > [quoted text clipped - 10 lines] > > Any ideas? I'd start PPT, choose Help, Detect & Repair and let that churn through its paces. Among other things, it'll re-register the PPT and PPS filetypes with Windows. Sounds like the filetype registration's somehow gotten hosed. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ > I'd start PPT, choose Help, Detect & Repair and let that churn through its > paces. Among other things, it'll re-register the PPT and PPS filetypes > with > Windows. Sounds like the filetype registration's somehow gotten hosed. One more suggestion to go with Steve's, make certain you have all the Office updates installed. Austin Myers MS PowerPoint MVP Team Provider of PFCMedia http://www.pfcmedia.com Well, thanks Austin. I installed new harddrive two weeks ago, reloaded programs and had forgotten to check MS Office updates - I saw just now it needed 15 updates, and I went on to sort out Windows updates as well. It upgraded Office, but didn't sort out this particular .pps issue. I tried 'check and repair' with exact same result as before. Any other ideas? I have Macafee virus protection and Webroot spyscreen. I'll play with those, but I don't have much hope! Let me know if you think of something SignatureDavid S > > I'd start PPT, choose Help, Detect & Repair and let that churn through its > > paces. Among other things, it'll re-register the PPT and PPS filetypes [quoted text clipped - 8 lines] > > Provider of PFCMedia http://www.pfcmedia.com Steve Thanks for the suggestion Sounded like a logical solution. After the options (I left as is) the message comes up "Configuring Windows XP Professional with Front Page". Took half a minute - then said it was configured, and closed down. Still doesn't work - even tried restarting the computer. Any other ideas? this is irritating SignatureDavid S > > Austin > > [quoted text clipped - 20 lines] > PPTools: www.pptools.com > ================================================ > Steve > [quoted text clipped - 3 lines] > message comes up "Configuring Windows XP Professional with Front Page". Took > half a minute - then said it was configured, and closed down. "Windows XP..." or "Office XP ..."? > Still doesn't work - even tried restarting the computer. > Any other ideas? this is irritating I'd imagine so. Some more questions then: What about other types of files on your desktop? Does doubleclicking them work where it doesn't with PPT files? Do these files show the normal PPT icons? Do you have another drive available, even a USB thumb drive? Try copying the file there and see if anything changes when you open it instead of the one on the desktop. You could also try creating a new user for the PC and logging in as that user. Not sure, but I think Office should still be available. Try copying the file to that desktop and give a whirl. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Steve Before I got this I tried without the anti virus/spy sweeper - still no result. As I said in another response, I have had a new hard disk and had to reload everything, and yesterday uploaded all Miscrosoft Office and Windows updates - still no result. It was Windows XP. It is Windows XP Professional, Service Pack 2. This is Powerpoint Version 2002 SP3. Here's the thing - I saved other .ppt files to desk top - worked/clicked OK. However, when I looked for a way of saving my files as slide shows, I don't have the option to save as .pps, only as presentation. Is this normal? David SignatureDavid S > > Steve > > [quoted text clipped - 29 lines] > PPTools: www.pptools.com > ================================================ > Steve > [quoted text clipped - 9 lines] > OK. However, when I looked for a way of saving my files as slide shows, I > don't have the option to save as .pps, only as presentation. Is this normal? No, but sometimes the way to do it isn't obvious. Choose File, Save as. Next to "Save as type" you'll see the normal "Presentation .. yadayada" text. To the right of that there's a downward facing arrow/pointer/widget. Click that to open up the list of other Save As choices. Show is one of those. Or you can simply rename an existing PowerPoint file: change the file's extension from .PPT to .PPS To do this, you'll need to armwrestle Windows into showing the extensions. Have a read here for the howto and some other suggestions to try: Do this before using PowerPoint seriously http://www.pptfaq.com/FAQ00034.htm And have a go at answering the other questions below ... thanks. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Thank you Steve Thank particularly for the website PPTools - and the way to tidy up Windows Office etc etc before using Powerpoint - this will definitely sort out some of the more irritating things I have come across. As to the pps file, tried all the things that you suggested. Realized that save as pps was there all the time - as usual - I was tired and it was late is all I can say!!! Change from pps to ppt, saved as ppt or pps on thumb drive etc.. Same message can't open this type of file. I have had pps files recently, similar photo content, and saved as ppt on my computer to get acces to graphics Well, I don't know what else it can be. I asked them to resend to a different home computer email, and resend to me here. Let's see how it goes - I'll let you know - perhaps it is a corrupted file. best regards, and thanks - most illuminating SignatureDavid S > > Steve > > [quoted text clipped - 32 lines] > PPTools: www.pptools.com > ================================================ > Thank particularly for the website PPTools - and the way to tidy up Windows > Office etc etc before using Powerpoint - this will definitely sort out some > of the more irritating things I have come across. It's so nice to learn ways of bending it to your will instead of letting it bend you to its Bill. <g> FWIW, the O'Reilly "Annoyances" series of books are full of similar kinds of tips. There's one for Windows and another for PowerPoint. Look up. Look down. You'll see lots of answers here from Echo Swinford, the book's author. [pause for applause] > As to the pps file, tried all the things that you suggested. Realized that > save as pps was there all the time - as usual - I was tired and it was late > is all I can say!!! Change from pps to ppt, saved as ppt or pps on thumb > drive etc.. Same message can't open this type of file. If it turns out that the file's not corrupted, start PPT and do Help, Detect and Repair. > I have had pps files recently, similar photo content, and saved as ppt on my > computer to get acces to graphics [quoted text clipped - 4 lines] > > best regards, and thanks - most illuminating ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Setve Many thanks - our postings crossed. I am good to go now. Particular thanks for the cleanup tips, and the book. I am a business man, on my own for 9 months, and for some reason my main work has been creating a massive series of Power Point based learning materials in my technical field. When things go wrong there is no IT department and I get very frustrated. One of my worries on my current project is making the technical slide shows with lots of simple animation stable enough to send around the world for people to use as self learning. I see from your PPTools website that you have some products that might help with that, so when I get time I definitely intend to look further at that. Thank you for all your help, and the reference material you pointed me at. Much appreciated. David SignatureDavid S > > Thank particularly for the website PPTools - and the way to tidy up Windows > > Office etc etc before using Powerpoint - this will definitely sort out some [quoted text clipped - 30 lines] > PPTools: www.pptools.com > ================================================ Steve Looking, I see that my actual 'final' posting didn't get onthe system, so here it is again. I was finally successful - it was a corrupted file all along! My contact resent it, and it loaded perfectly. But thank goodness you and Austin Myers awakened me to the fact that programs and Windows loaded on my new hard disk were so out of date. Thanks - up and running again SignatureDavid S > Thank you Steve > [quoted text clipped - 52 lines] > > PPTools: www.pptools.com > > ================================================ Steve Checked - it is Office XP Professional SignatureDavid S > > Steve > > [quoted text clipped - 29 lines] > PPTools: www.pptools.com > ================================================ |
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