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MS Office Forum / General PowerPoint Questions / October 2006

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How do I reverse the order of a datasheet legend in powerpoint?

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Joe Belmonte - 11 Oct 2006 14:00 GMT
I have a chart in powerpoint that uses a datasheet.  I need to reverse the
order of the legend and the order of how it's displayed on the chart without
actually re-ordering the data in the datasheet.  It seems like this should be
relatively simple, but I can't figure it out.
Echo S - 11 Oct 2006 16:06 GMT
Check the axis options (double-click or righ-click the axis to open the
Format Axis dialog) and see if you have an option for "categories in reverse
order."

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Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/

>I have a chart in powerpoint that uses a datasheet.  I need to reverse the
> order of the legend and the order of how it's displayed on the chart
> without
> actually re-ordering the data in the datasheet.  It seems like this should
> be
> relatively simple, but I can't figure it out.
Joe Belmonte - 11 Oct 2006 16:52 GMT
Hey Echo, thanks very much for taking the time to respond.  Unfortunately,
that didn't do what I needed.  Clicking "categories in reverse order" put the
axis at the top of the chart instead of the bottom, which isn't really what I
wanted.  Also, it didn't reverse the order the of data and it didn't reverse
the order of the legend.  

In more detail, here's my problem - I have a vertical stacked column chart
with the series in rows.  In Column A of the datasheet I have the Average.  
The first percentage associate with the average is 30% (cell A1).  The second
percentage is 50%.  

On the slide the item listed at the top of the legend (when the legend is
displayed to the right of the graph) is Percenatage B and below that is
Percentage A.  On the chart, the axis is at the bottom of the page and 30% is
the first percentage which borders the axis.  On top of the 30% is 50%.  

Basically, I need to reverse the order - I need the 50% to be the first off
of the axis with 30% then on top of it.  Also, I need the legend to display
Percentage A on top, and then Percentage B below that.  

I realize this is long and complicated, but hopefully someone might know
what I'm talking about.  Thanks to anyone who took the time to actually read
this.

> Check the axis options (double-click or righ-click the axis to open the
> Format Axis dialog) and see if you have an option for "categories in reverse
> order."
Echo S - 11 Oct 2006 21:29 GMT
Thanks for the details.

I think you're going to have to change the data sheet in order to get what
you want. I could be wrong, and if so, I'm sure one of the Excel MVPs will
be along soon to correct me! :-) Or you may be able to do it in Excel
without too much trouble?

You might be able to fake it using a regular column chart.

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Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/

> Hey Echo, thanks very much for taking the time to respond.  Unfortunately,
> that didn't do what I needed.  Clicking "categories in reverse order" put
[quoted text clipped - 32 lines]
>> reverse
>> order."
 
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