Add options to select image quality when exporting a PPT to Word

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Alejandro Ramirez - 27 Oct 2006 16:25 GMT

Summary:
In PowerPoint 2003 with a slideshow file open, when you select the option:
"File\Send To\Microsoft Office Word..." the "Send to Microsoft Office Word"
dialog box gives you a variety of options to export your powerpoint file
(i.e. Notes Below Slides and so forth).

However, there are no options to select the quality of the images that are
exported.

In a real-life scenario, I exported a 95-slide presentation with the option
to put "Notes Below Slides" and the resulting file was a 102MB MS Word
Document document.

This is a huge file!

Solution:
I opened the Word File, cut every slide image and used paste-special to
paste it as a PNG (to preserve quality), and when I was done, my file went
from 100MB to less than 10MB.

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Kathy Jacobs - 27 Oct 2006 16:33 GMT

When you do the Send to Word, be sure to check the link box when you choose
how you are sending the presentation to Word. Once you are in Word, you can
use Edit--> Links to break the links and your file size will shrink some.

What is happening is that your entire presentation is being added to the
Word file as an OLE object for each slide. Breaking the links changes the
slides to graphics instead so the file size shrinks.

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Kathryn Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint and OneNote information at www.onppt.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

> Summary:
> In PowerPoint 2003 with a slideshow file open, when you select the option:
[quoted text clipped - 27 lines]
>
> http://www.microsoft.com/office/community/en-us/default.mspx?mid=f503adbd-f0ee-4
91f-a199-414ead54ae01&dg=microsoft.public.powerpoint

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Alejandro Ramirez - 27 Oct 2006 18:52 GMT

Thanks Kathy,

I tried again with another file and using "paste as link" and "Notes below
slides" generated a 80MB file; when I broke the links it was still 20MB in
size.

I went ahead and changed the file format as I explained before and I was
able to reduce the file size to less than half its current size.

Alejandro

> When you do the Send to Word, be sure to check the link box when you choose
> how you are sending the presentation to Word. Once you are in Word, you can
[quoted text clipped - 35 lines]
> >
> > http://www.microsoft.com/office/community/en-us/default.mspx?mid=f503adbd-f0ee-4
91f-a199-414ead54ae01&dg=microsoft.public.powerpoint

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<<< R I N O >>> - 27 Oct 2006 23:44 GMT

Even 1MB is still too BIG for me --- Yes, seriously.
You can still reduce it further IF you have Adobe Illustrator (AI) and use JPGCleaner. Google for URL.

>cut every slide image <can you elaborate how you "cut" & with what?>

>and used paste-special to paste it as a PNG (to preserve quality), <for

Special Text Fonts -- Yes, BUT not for images. Use .jpg files is much
reduce file size. Use Paste Special and choose Picture PNG ONLY for
Text Fonts. And you can still reduce it size with AI.

--Rino

Thanks Kathy,

I tried again with another file and using "paste as link" and "Notes below
slides" generated a 80MB file; when I broke the links it was still 20MB in
size.

I went ahead and changed the file format as I explained before and I was
able to reduce the file size to less than half its current size.

Alejandro

"Kathy Jacobs" wrote:

> When you do the Send to Word, be sure to check the link box when you choose
> how you are sending the presentation to Word. Once you are in Word, you can
[quoted text clipped - 33 lines]
> > link to open the suggestion in the Microsoft Web-based Newsreader and then
> > click "I Agree" in the message pane.

http://www.microsoft.com/office/community/en-us/default.mspx?mid=f503adbd-f0ee-4
91f-a199-414ead54ae01&dg=microsoft.public.powerpoint

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