preserve graphics format when pasting from PowerPoint 2000 to 2007

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joe_btfsplk - 13 Jun 2007 08:26 GMT

When I copy text and drawing objects from an existing ppt slide into a 2007
slide (97-2003 format), some of the graphics's features are altered, e.g.:
fill colour. I've tried pasting as a MS Office Graphic Object, and even
copying the entire slide over. I've tried grouped objects and individual
objects, and the colours are all changed, which will require many hours of
revision. How can I get Office 2007 to honour the original formatting? I
need to be able to alter these drawing objects if required, so pasting in a
uneditable format is not an option.

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PPTMagician - 13 Jun 2007 13:11 GMT

What happens if you Insert, Slides from file and check the box to keep source
formatting?

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Thanks,
Glenna Shaw
Microsoft PowerPoint MVP Team
http://www.pptmagic.com

> When I copy text and drawing objects from an existing ppt slide into a 2007
> slide (97-2003 format), some of the graphics's features are altered, e.g.:
[quoted text clipped - 4 lines]
> need to be able to alter these drawing objects if required, so pasting in a
> uneditable format is not an option.

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joe_btfsplk - 13 Jun 2007 14:41 GMT

Commands in Office 2007 are not intuitively obvious, so I didn't find
"Insert, Slides from file ..." anywhere, and I looked everywhere. I did find
"insert, Object, ..." and both "MS Office PowerPoint 97-2003 presentation"
and "MS Office PPT 97-2003 slide". The first is truly impractical because of
the large number of slides in the file: if I have to do that every time I
need something from an existing ppt file, I'm better off using an older
version of PowerPoint. The second opens up a generic slide box within my
slide, and when I paste the objects in it the same change in formatting
occurs. (Why did the developers of Office 2007 make PowerPoint incompatible
with existing ppt files?)

> What happens if you Insert, Slides from file and check the box to keep source
> formatting?
[quoted text clipped - 7 lines]
> > need to be able to alter these drawing objects if required, so pasting in a
> > uneditable format is not an option.

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Steve Rindsberg - 13 Jun 2007 15:32 GMT

> Commands in Office 2007 are not intuitively obvious, so I didn't find
> "Insert, Slides from file ..." anywhere, and I looked everywhere.

It's gone, but instead try:

Home tab, click the down arrow next to New Slide.
At the bottom of the pane that appears, choose Reuse Slides
In the pane that opens next on the right you can browse to the file you want to
insert slides from; before selecting any slides to insert, put a check next to
"Keep source formatting" at the bottom of the pane.

You might find it as simple to open the presentation you want to insert slides
from, select the slides you want to use in Sorter view, then copy and paste into
Sorter view in the target presentation. After pasting, you'll see a little gadget
at the lower right corner of the last slide you pasted; click it and choose "Keep
source formatting"

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joe_btfsplk - 13 Jun 2007 16:01 GMT

Thanks. That "little gadget" which keeps the source formatting helped with
the object formatting, but both your recommended methods turned all my text
white. That's a comparitively smaller fix than having to redraught the
objects. Much appreciated. I've also reinstalled PowerPoint 2000 and have
put PowerPoint 2007 back on the shelf for the time being until it's more
user-friendly.

> > Commands in Office 2007 are not intuitively obvious, so I didn't find
> > "Insert, Slides from file ..." anywhere, and I looked everywhere.
[quoted text clipped - 12 lines]
> at the lower right corner of the last slide you pasted; click it and choose "Keep
> source formatting"

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Echo S - 13 Jun 2007 17:42 GMT

It sounds to me as if you're having issues with the color schemes.

This might help explain what's happening. It's not specific to PPT 2007, but
the principle is the same -- and, depending how you set up your original
file, you could be seeing theme color schemes being applied...or not.
http://www.echosvoice.com/colorschemes.htm

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Echo [MS PPT MVP]
http://www.echosvoice.com

> Thanks. That "little gadget" which keeps the source formatting helped with
> the object formatting, but both your recommended methods turned all my
[quoted text clipped - 4 lines]
> put PowerPoint 2007 back on the shelf for the time being until it's more
> user-friendly.

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joe_btfsplk - 14 Jun 2007 06:18 GMT

My originating PPT 2000 file only had the one colour scheme listed since I've
never deviated from the original settings. I'm assuming that my PPT 2007
settings were the default, too, since I've never altered those. However, I
couldn't confirm that since I couldn't find them anywhere with the new
ribbons; even the Help was helpless.

Thanks: I think this horse is dead.

> It sounds to me as if you're having issues with the color schemes.
>
[quoted text clipped - 11 lines]
> > put PowerPoint 2007 back on the shelf for the time being until it's more
> > user-friendly.

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Kathy Jacobs - 14 Jun 2007 07:27 GMT

Colors are on the Design tab. Towards the right - Button is labeled
"colors". Clicking it brings up a list of the available color schemes. The
one in use should be highlighted with an orange box.

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Kathy Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint
Get PowerPoint and OneNote information at www.onppt.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

> My originating PPT 2000 file only had the one colour scheme listed since
> I've
[quoted text clipped - 24 lines]
>> > more
>> > user-friendly.

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