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MS Office Forum / General PowerPoint Questions / July 2007Having problems with non-editable presentations between 03 and 07
I have made a presentation which I want to send out to customers and suppliers, however I do not want them to edit it. I have saved it as final version in 2007, however when a collegue opened it using an earlier version she was able to edit it. I'm not sure where im goign wrong or is this a bug between versions? Thanks Have you saved your presentation in new PowerPoint 2007 file formats *.PPTX or *.PPSX? If someone can use earlier version to open PowerPoint 2007 files, he must have installed an official patch from M$, which allow PowerPoint 2003 users to open PowerPoint 2007 files in Compatibility Mode. If you need to restrict your presentation, you can set password or convert it to other formats, such as Flash. See a related tutorial: http://www.sameshow.com/other/powerpoint-to-flash6.html :) > I have made a presentation which I want to send out to customers and > suppliers, however I do not want them to edit it. [quoted text clipped - 5 lines] > > Thanks Hi, This is normal as some of the newer effects in 2007 are not supported in 2003, except that you can see them but not edit. To see what you might lose, go to Microsoft Office button, Prepare, Run Compatibility Checker.  SignatureRegards, Glen Millar Microsoft PPT MVP Tutorials and PowerPoint animations at the original www.pptworkbench.com glen at pptworkbench dot com ------------------------------------------ Please tell us your: PowerPoint version Windows version Are you using VBA? Anything else relevant? >I have made a presentation which I want to send out to customers and > suppliers, however I do not want them to edit it. [quoted text clipped - 6 lines] > > Thanks Hi, Adding to you question, saving as final is able to be undone. To prevent editing, you need to add password protection. Microsoft Office Button| Save| Save as Type| 97-2003,. Now, here is the trap and the trick. Hit the Tools button. Now, you might think password protection is under Save Options, but hit the General Options menu item. You can add a password there to make it Password to Modify. SignatureRegards, Glen Millar Microsoft PPT MVP Tutorials and PowerPoint animations at the original www.pptworkbench.com glen at pptworkbench dot com ------------------------------------------ Please tell us your: PowerPoint version Windows version Are you using VBA? Anything else relevant? > Hi, > [quoted text clipped - 12 lines] >> >> Thanks You need to save your Powerpoint Presentation 2007 (pptx. extension) as Powerpoint Presentation 2003 (.ppt extension) Go File > Save as Fill in Save as type ''PowerPoint 97-2003'' After that you will have a .ppt file which can be viewed in Powerpoint 2003. Other solution is convert your powerpoint presentation to other format http://www.geovid.com/Presentation_to_Video_Converter/ > I have made a presentation which I want to send out to customers and > suppliers, however I do not want them to edit it. [quoted text clipped - 5 lines] > > Thanks Hi, Michelle, I must be misreading your question, because most of the replies are about converting to a 2003 format. I think you're asking about how to make the file uneditable. "Mark as Final" doesn't do this. In PPT 2007, click Office Button, then click the Save As on the list. This opens the Save As dialog box. Click the Tools button at the bottom, choose General Options, and add a modify password. There's no need to save as a 97-2003 format. You may *want* to do that, though, to ensure that everyone can open your file, because, as others have mentioned, the 2003 PPT users will need to have installed a compatibility pack to be able to open PPTX/PPSX files. Additionally, there's a Restrict Permission option in Office Button | Prepare | Restrict Permission. I haven't played much with this, so I can't give you many details, but it might be an option for you. I was able to sign up for "credentials" with my Windows Live ID, and that allows me to specify the type of access various email recipients have to the presentation. Something to look at, anyway, depending on your situation. SignatureEcho S [MS PPT MVP] http://www.echosvoice.com What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/index.html PPTLive! Oct 28-31, New Orleans http://www.pptlive.com >I have made a presentation which I want to send out to customers and > suppliers, however I do not want them to edit it. [quoted text clipped - 6 lines] > > Thanks Yes Echo you were right in thinking i was trying to make my document uneditale. However I have licked the office button, selected prepare however i do not have a "restrict permission" option? Thanks > Hi, Michelle, > [quoted text clipped - 29 lines] > > > > Thanks Oh, nuts. This might be one of those features that's only available on Office Ultimate or one of the volume license editions. I either didn't realize that or completely forgot about it! Apologies. Which edition of Office are you using? Office Button | PPT Options | Resources | About will tell you. Just in case it helps, I have these in my Prepare list: properties inspect document encrypt document restrict permission add digital signature mark as final run compatibility checker If you don't have the Restrict Permissions option, then you're limited to the password protection. SignatureEcho S [MS PPT MVP] http://www.echosvoice.com What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/index.html PPTLive! Oct 28-31, New Orleans http://www.pptlive.com > Yes Echo you were right in thinking i was trying to make my document > uneditale. [quoted text clipped - 45 lines] >> > >> > Thanks Just says office 2007 - do you have msn messenger? > Oh, nuts. This might be one of those features that's only available on > Office Ultimate or one of the volume license editions. I either didn't [quoted text clipped - 64 lines] > >> > > >> > Thanks > Just says office 2007 - do you have msn messenger? Sorry, I don't do free one-on-one technical support. Thanks for understanding. If you hit the About button, the second line doesn't say "part of MS Office _____"? Hm. That's bizarre. SignatureEcho S [MS PPT MVP] http://www.echosvoice.com What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm Fixing PowerPoint Annoyances http://www.oreilly.com/catalog/powerpointannoy/index.html PPTLive! Oct 28-31, New Orleans http://www.pptlive.com > I have made a presentation which I want to send out to customers and > suppliers, however I do not want them to edit it. > > I have saved it as final version in 2007, however when a collegue opened it > using an earlier version she was able to edit it. Saving as final is not a security measure. Think of it more as a notification to other users that ... um ... well, that you've saved it as final. Whatever that means. ;-) Have you tried saving with a password instead? You can password protect against modifications. The user will see a password dialog box when they open the file; if they supply the mod password, they'll be able to edit. If they simply continue w/o supplying a password, they can open/view/print the file but not modify it. Doesn't work with PPT 2000 and previous, by the way. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ |
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