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MS Office Forum / General PowerPoint Questions / October 2007Question about 2007 created ppt compatibility with older versions
Hello~ I have a major presentation to do this week, and this is the first one ever since I got Office 2007 earlier in the year. The thing is, the place I'm going to have present it on an older version, not sure if it's 2002/2003, I'm worried about compatibility, I've seen differrent Power Point versions mess up formatting before. I know I can save 2007 versions into a compatibility format, but is there a way to make sure that what I create at home with Power Point 2007 will be what is presented? I've looked into this, does saving the presentation into a Power Point Slide Show (.pps) do this? I've never had to do that, so I don't know. Is there a way to package the presentation so that it's self-containing? The presentation is relatively simple, the only thing incompatible with older versions is probably the WordArt I used as a title, but I don't mind changing that and use the 97-2003 compatibility mode if need be, but I thought I'd ask if there is a better way. If you save as a .ppt (97-2003 presentation) it should work except you wont be able to modify the text that has new styles. pps files are really just ppt files that open directly in show mode, they will not be "more" compatible. I would definitely test it on 2003 first to make sure it works. Make sure you have used standard fonts that are on the presentation machine.  SignatureAmazing PPT Hints, Tips and Tutorials- http://www.PPTAlchemy.co.uk http://www.technologytrish.co.uk email john AT technologytrish.co.uk > Hello~ > [quoted text clipped - 17 lines] > changing that and use the 97-2003 compatibility mode if need be, but I > thought I'd ask if there is a better way. > I know I can save 2007 versions into a compatibility format, but is there a > way to make sure that what I create at home with Power Point 2007 will be [quoted text clipped - 3 lines] > Show (.pps) do this? I've never had to do that, so I don't know. Is there a > way to package the presentation so that it's self-containing? A .PPS is actually a .PPT with the last letter of the file's extension changed. That's the *only* difference between the two files. You can Package for CD and include the viewer though. That will save backwards to the 97-2003 format. You can view the presentation in the Viewer on your own PC to verify that it looks ok, but I'd also try to view it on a PC where PPT itself isn't installed, if at all possible. The 2007 Viewer is essentially the same as the 2003 viewer with a few updates; it still doesn't actually view 2007 files. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Okay, judging by what you two told me, a pps is useless basically. Okay, so I can see a few ways this could go for me. Use the Package for CD option, which sounds great. But by what Steve told me, it still won't view 2007 presentations, so I'm basically stuck with 2003 mode then? If I am, then why bother with the packaging stuff? Also, John mentioned fonts, I love using Calibri, I'm guessing that will be changed if the presentation is run on a machine that doesn't have the font installed? Another thing is that I won't be modifying the presentations after I leave home, I just want to present it, so even if Power Point is warning me that some features won't be compatible, they will still show, just that I can't edit it, is that correct? Sorry to be a bother guys, but I rally don't have a system equipped with older versions of Office anymore, so I can't test this easily. > Okay, judging by what you two told me, a pps is useless basically. > [quoted text clipped - 3 lines] > me, it still won't view 2007 presentations, so I'm basically stuck with 2003 > mode then? If I am, then why bother with the packaging stuff? 1) It'll do some link fixups for you, in case you have links. 2) It'll put the latest version of the viewer on the CD, so you can (if you wish) use that viewer to present the show at the client's. The whole thing can run from the CD so you don't need to install anything on their PCs. > Also, John mentioned fonts, I love using Calibri, I'm guessing that will be > changed if the presentation is run on a machine that doesn't have the font > installed? Yes, but Calibri is embeddable. When you choose Save or Save As, click Tools at the bottom left of the Save dialog box then click Save Options. Choose to embed the font. You can embed the whole font or just the characters used. If you expect to edit the presentation on a computer that doesn't have Calibri, opt to embed the entire font. > Another thing is that I won't be modifying the presentations after I leave > home, I just want to present it, so even if Power Point is warning me that > some features won't be compatible, they will still show, just that I can't > edit it, is that correct? By and large, yes, but I'd want to test in the viewer ... see below: > Sorry to be a bother guys, but I rally don't have a system equipped with > older versions of Office anymore, so I can't test this easily. No problem, no bother, not your fault. It's *CONFUSING*. But as I mentioned but probably didn't make clear, you can use your copy of the viewer to test the file. It won't be precisely like viewing the presentation in PPT 2003 or the older viewer, but very close. And if you can get them to run your presentation from CD using the viewer you supply, then you've got a dead match. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Okay, I didn't know you could embed fonts, that's great. Anyway, I think I got it, very happy after I used the Package on CD option and using the viewer to view it. Thanks a lot, I learned very useful things on this thread. Keep up the good work~ Glad it helped. > Okay, I didn't know you could embed fonts, that's great. > [quoted text clipped - 4 lines] > > Keep up the good work~ ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ |
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