Fonts print too large

Thread view:

Enable EMail Alerts

Start New Thread

Thread rating:

karen110 - 13 Oct 2007 17:54 GMT

Hi, I'm using PowerPoint 2003, and am using Garamond 28 for my slide titles.
When printing, the titles appear much larger, and overlap onto the text area.
I have to reduce the font down to a 10 size in order for them to look right
on the printout, but then they're way too small to view on screen.

Also, the title font gets converted to Arial on printing, although the rest
of the text is still Garamond. Even if I change the title font to Arial, it
still prints out way too large.

When I export the PPT file to Word, the same font problem appears there. The
Powerpoint print preview looks fine, but printing on several different
printers all have the problem I described.

Some of the slide titles take up two lines, so I have the slide master set
up that way.

I'd like to be able to have a PPT file that looks right on screen as well as
being printable.

I have the page setup set to letter size. Any advice?

Thanks,
Karen

Reply to this Message

Ute Simon - 13 Oct 2007 19:44 GMT

> Hi, I'm using PowerPoint 2003, and am using Garamond 28 for my slide
> titles.
[quoted text clipped - 3 lines]
> right
> on the printout, but then they're way too small to view on screen.

Hi Karen,

your printer does not "know" the Garamont font. For a short solution: Open
the print dialog box with File - Print, choose your printer. Click on the
button in the top right corner to view the printer properties. With most
printers, you find an option there how to handle TrueType Fonts. The
standard setting is something like "Use printer fonts", there you should
choose to "Download fonts as softfonts" to use the same fonts which are
installed on your computer. But you should check this setting from time to
time, it is not saved permanently.

On the long run: Check on the printer manufacturer's website, whether there
is a newer version of the printer driver and whether it handles the fonts
better.

Best regards,
Ute

Signature

Ute Simon
Microsoft PowerPoint MVP Team und PowerPoint-User-Team
Das PowerPoint-Event des Jahres: Die PowerPoint-Anwendertage,
14. - 16.10.2007 in Fulda, http://powerpoint.anwendertage.de

Reply to this Message

karen110 - 13 Oct 2007 20:32 GMT

Hi Ute,

Thanks for your quick response! I don't see anything in the Print
Properties about fonts, but will look into it.

If that's the problem, I'm curious as to why the problem is there when I do
File/Send To/MS Word. Even on screen, the problem appears there, and Word has
the Garamond font.

Thanks again,
Karen

> > Hi, I'm using PowerPoint 2003, and am using Garamond 28 for my slide
> > titles.
[quoted text clipped - 21 lines]
> Best regards,
> Ute

Reply to this Message

karen110 - 13 Oct 2007 20:36 GMT

P.S.
And in addition to the font being changed to Arial, it becomes HUGE.

Thanks,
Karen

> Hi Ute,
>
[quoted text clipped - 33 lines]
> > Best regards,
> > Ute

Reply to this Message

karen110 - 19 Oct 2007 17:46 GMT

Hi, still haven't resolved this. Even when I use a common font like Arial for
the title, it prints HUGE and overlaps the text area. Same thing when I
export to Word.

Some titles I have in 20pt font, and they work ok. But the titles I have in
28 or 32 pt, print huge, no matter what font.

Print Preview in PowerPoint looks ok, but then my printer's print preview
looks wrong. I had two friends test it, and the same thing happened on their
printers too. I don't think I'm using a Postscript printer - the manual
doesn't say anything about it. I'm using the newest drivers.

Thanks for any other ideas,
Karen

> > Hi, I'm using PowerPoint 2003, and am using Garamond 28 for my slide
> > titles.
[quoted text clipped - 21 lines]
> Best regards,
> Ute

Reply to this Message

Steve Rindsberg - 19 Oct 2007 20:05 GMT

> Hi, still haven't resolved this. Even when I use a common font like Arial for
> the title, it prints HUGE and overlaps the text area. Same thing when I
> export to Word.
>
> Some titles I have in 20pt font, and they work ok. But the titles I have in
> 28 or 32 pt, print huge, no matter what font.

What happens if you add a new slide to the presentation and create a similar
slide (from scratch, don't just copy/paste)? Same problems?

What happens if you create a new presentation with the same content?

> Print Preview in PowerPoint looks ok, but then my printer's print preview
> looks wrong. I had two friends test it, and the same thing happened on their
[quoted text clipped - 29 lines]
> > Best regards,
> > Ute

-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

Reply to this Message

karen110 - 19 Oct 2007 21:59 GMT

Hi Steve,

> What happens if you add a new slide to the presentation and create a similar
> slide (from scratch, don't just copy/paste)? Same problems?
>
> What happens if you create a new presentation with the same content?

I see now what's happening. I created a new slide with similar content, and
the font becomes larger on printing. But when the title is only one line,
it's not a problem, and the title doesn't overlap the text area. But when the
title is two or more lines, it prints into the text area.

When I created a new presentation with similar content, I couldn't duplicate
the problem.

Does this give you any clue?

Thanks much,
Karen

Reply to this Message

karen110 - 19 Oct 2007 22:17 GMT

One more observation--Even titles that are only one line long print so large
that they become two lines, and that's the problem with the overlap. Well,
the huge font doesn't look great, but I could get away with that. It's the
overlap that's not acceptable.

My slide master looks fine to me, although many slides were created manually.

Thanks again.

Reply to this Message

Steve Rindsberg - 20 Oct 2007 17:54 GMT

> Hi Steve,
>
[quoted text clipped - 12 lines]
>
> Does this give you any clue?

It suggests that there's something wrong with the master and not with one or two
slides (since new slides have the same problem) and that it's not something wrong
with your system (else new presentations would likely have the same problem).

So ...

Try roundtripping the presentation to HTML. Sounds unlikely as all getout but
it's been known to fix all sorts of odd problems. This explains how:

HTML "Round-tripping" to repair corruption
http://www.pptfaq.com/FAQ00526.htm

-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

Reply to this Message

karen110 - 20 Oct 2007 22:53 GMT

Hi Steve,

It worked! I guess I was due for a long shot to come in :). I used the
PPTools Starter set, worked like a charm. Thank you so much!

Best,
Karen

> > Hi Steve,
> >
[quoted text clipped - 30 lines]
> PPTools: www.pptools.com
> ================================================

Reply to this Message

Steve Rindsberg - 21 Oct 2007 05:31 GMT

> Hi Steve,
>
> It worked! I guess I was due for a long shot to come in :). I used the
> PPTools Starter set, worked like a charm. Thank you so much!

Excellent ... sometimes you have to throw weirdness at weirdness to fix it. <g>

> Best,
> Karen
[quoted text clipped - 33 lines]
> > PPTools: www.pptools.com
> > ================================================

-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

Reply to this Message

Keith Fryer - 08 Nov 2007 16:19 GMT

This is a version of problem I feel like I've been dealing with for years.

Our templates have used Arial exclusively since 2001, and every couple of
weeks someone will ring me with a problem where they have an ordinary page of
bullets which looks fine onscreen but for some reason prints at about 60pt or
more. I've never satisfactorily figured out *why*, the fix we always use is
to create a new blank presentation, and copy all the slides from the existing
presentation to the new one, keeping the source formatting. That fixes the
symptoms, but I've no idea of the cause.

I just tell people "it's a bug, here's how to work around" but I'm sure the
real explanation is considerably more complex.

> > Hi Steve,
> >
[quoted text clipped - 46 lines]
> PPTools: www.pptools.com
> ================================================

Reply to this Message

Steve Rindsberg - 09 Nov 2007 19:57 GMT

> This is a version of problem I feel like I've been dealing with for years.
>
[quoted text clipped - 5 lines]
> presentation to the new one, keeping the source formatting. That fixes the
> symptoms, but I've no idea of the cause.

I haven't run across this one but have seen several instances where slides done
exclusively in Arial will print/export as Times.

Another thing you might try is "round-tripping" the file to HTML and back.
Sounds odd, but sometimes performs miracles.

HTML "Round-tripping" to repair corruption
http://www.pptfaq.com/FAQ00526.htm

> I just tell people "it's a bug, here's how to work around" but I'm sure the
> real explanation is considerably more complex.
[quoted text clipped - 49 lines]
> > PPTools: www.pptools.com
> > ================================================

-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

Reply to this Message