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MS Office Forum / General PowerPoint Questions / November 2007Notes master compatibility between PPT 2007 and 2003
My clients use PowerPoint 2003 to create presentations with speaker notes, but I edit them using PPT 2007. When I open a PPT 2003 presentation in PPT 2007 (in Compatibility Mode), the headers/footers in the PPT 2003 Notes Master convert to editable text boxes on each page of the presentation in Notes view. Then when I try to edit the headers/footers on the Notes Master, the changes do not apply to the rest of the presentation. When I save the presentation as a PPT 2003 file after editing and the client opens it with PPT 2003, he also sees these individual text boxes on each page. So far I have had to manually delete the text boxes on each page of the presentation, then create new headers and footers on the Notes Master which then seem to apply to the rest of the slides as they should. How can I keep PPT 2007 from creating the headers/footers from the Notes Master as individual text boxes on every page? Appreciate any suggestions! > My clients use PowerPoint 2003 to create presentations with speaker notes, > but I edit them using PPT 2007. When I open a PPT 2003 presentation in PPT [quoted text clipped - 11 lines] > How can I keep PPT 2007 from creating the headers/footers from the Notes > Master as individual text boxes on every page? Appreciate any suggestions! I suspect the answer will be to accept that 2007 is WILDLY different from previous versions and that it's not a very good idea to use it to edit presentations for clients using earlier versions. If you still have your Office 2003 and Windows CDs, you may want to consider installing a "virtual machine" or two on your computer so you can edit presentations in the same version of PPT that your clients use. Using Virtual PC / VMWare virtual computers http://www.pptfaq.com/FAQ00819.htm ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Thanks very much, appreciate the response. Unfortunately I have a version of Office 2003 that did not include PowerPoint...I upgraded from PPT 2000 to 2007. I've contact MS tech support for help; so far I was given a workaround that does change the header/footer so it appears accurately on every page. However, it does not eliminate the editable text box for header/footer on each page. I hope to know more after speaking to MS tomorrow and will post any solutions. Workaround steps: >Open the PowerPoint 2003 file in PowerPoint 2007 >Makes the Changes in Header Footer by going in View Tab & than Notes Master [quoted text clipped - 5 lines] >Now Check Header & Footer & than click on Apply All >Now try to Print or See the Print Preview of all the slide. Update: After talking with MS tech support, I have learned that this is a new feature in PPT 2007...in other words, they purposefully left the header/footer editable on each page so you can have different headers/footers if needed without adding them manually. So I think if you don't want them editable, you must remove them manually as I have been doing. I understand the reasoning--unfortunately it doesn't solve my issue, but I think this is all the solution I'm going to get. Hope this helps anyone else who has encountered this! > Update: After talking with MS tech support, I have learned that this is a new > feature in PPT 2007...in other words, they purposefully left the [quoted text clipped - 3 lines] > the reasoning--unfortunately it doesn't solve my issue, but I think this is > all the solution I'm going to get. Thanks for coming back with this. It triggered another thought that may work better for you: Go to Slide Master view. On the master slide, add a text box and if you like, start by typing e.g. "Slide: " Then on the Insert tab, Text group, click Slide Number. That'll insert something that looks like <#> at the current text cursor position. On any slide based on that master or layout, the <#> will turn into a slide number, but since it's on the master, you can't select it. Do we have Bingo? <g> ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ |
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