MS Office Forum / General PowerPoint Questions / November 2007
Tabs and indents
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zitalen - 29 Nov 2007 12:41 GMT I have worked with desk-top publishing programs for 20 years (mainly FrameMaker and PageMaker) and I still can't get how PowerPoint's tabs and indents work... * How can I set a numerical value to a tab or indent? I want them to be EXACTLY the same, and I don't want to use the snaps as they are too far apart? * Why does a change I make to a line affect ALL lines in that placeholder? I want an "hanging indent" on lines 2-4, but I don't want it in the header!!! Do I need to have a separate placeholder for the header?
And another "pet-peeve" that hasn't anything to do with tabs or indents: * How can I get PowerPoint to understand that if I format a line with size 16 points Futura, I want it to stay 16 points, and not 16+, that could be anything!!?? and * If a perfectly formatted line of text is copied into another placeholder, WHY does the size (and often the type) change to something else???
Please save me from this frustration!! I am "cleaning up" a 63-page presentation my boss made and it's taking hours. I know, I should take a class in PowerPoint, but it feels so frustrating when I've been working with dtp so long. I SHOULD know how to fix this!!
:) Lena, Sweden
Luc - 29 Nov 2007 14:25 GMT Zitalen, "How can I set a numerical value to a tab or indent? I want them to be EXACTLY the same" Unlike in Word you cannot set a numerical value to a tab. "and I don't want to use the snaps as they are too far apart?" If the grey snaps are too far apart, click and drag one of them in the direction you want and release the mouse button, if you dragged to the right all markers will be further apart if you dragged to the left all the markers will be closer. Better is to set the tabs yourself by choosing the tab selector at the beginning of the ruler, and then clicking in the ruler where you want the tab stop to be placed.
"Why does a change I make to a line affect ALL lines in that placeholder?" I know it's frustrating but there is nothing you can do about that. PPT 2007 has this problem solved, there you can use tabs and indents in exactly the same way you would in Word, and they behave the same way. "If a perfectly formatted line of text is copied into another placeholder, WHY does the size (and often the type) change to something else???" Normally pasted text takes on the formatting of the placeholder you put it in, but upon pasting you will see a tiny icon called paste options, when you click on it you can choose to keep the original formatting if you want.
If your text is in standard placeholders you can change the formatting in the master of your presentation. View - master - slide master - select the placeholder and format it the way you want. Close master view and text in placeholders should be updated. Luc Sanders MVP - Powerpoint
>I have worked with desk-top publishing programs for 20 years (mainly > FrameMaker and PageMaker) and I still can't get how PowerPoint's tabs and [quoted text clipped - 25 lines] > > Lena, Sweden zitalen - 29 Nov 2007 14:41 GMT Thank you Luc for your answers.
About tabs: I know I can choose myself, but there's a "snap" and I can only chose every half cm. If I want one tab at 0,5 and another at 1,25 it can't be done. I could ctrl-drag and get rid of the snap, but at it is a presentation where every page is a continuation of the last (one new line added together with a picture), it's very important that the tabs are in the same place. Otherwise that difference will be the first thing that catches the eye...
About pasting into another placeholder: If the text I cut is Futura 16 p and the text I am replacing in the placeholder is exactly the same (even the same color), the result is Futura 24 p.... Very irritating. Where's the icon? Just tested what you wrote and I can't see an icon that would allow me to keep my formatting.
Standard placeholders... don't even know what that is. Guess it's time to sign up for a class :)
Thanks again Lena
> Zitalen, > "How can I set a numerical value to a tab or indent? I want them to be [quoted text clipped - 55 lines] > > > > Lena, Sweden John Wilson - 29 Nov 2007 14:47 GMT As you can probably see there's a time lag to my posts! If you cant see the "paste option" button maybe it has beed disabled. The control is in Tools > Options> Edit (show paste options button)
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> Thank you Luc for your answers. > [quoted text clipped - 76 lines] > > > > > > Lena, Sweden zitalen - 29 Nov 2007 14:53 GMT It's checked (and was before too). Still can't see it. Where is it on the screen? Close to the placeholder, or in the menu?
Lena
> As you can probably see there's a time lag to my posts! If you cant see the > "paste option" button maybe it has beed disabled. The control is in Tools > [quoted text clipped - 80 lines] > > > > > > > > Lena, Sweden zitalen - 29 Nov 2007 14:55 GMT FOUND IT!
Thanks!
Lena
> It's checked (and was before too). Still can't see it. Where is it on the > screen? Close to the placeholder, or in the menu? [quoted text clipped - 85 lines] > > > > > > > > > > Lena, Sweden John Wilson - 29 Nov 2007 15:02 GMT Time lag again - I just sent you a screen shot!
 Signature Amazing PPT Hints, Tips and Tutorials
http://www.PPTAlchemy.co.uk http://www.technologytrish.co.uk email john AT technologytrish.co.uk
> FOUND IT! > [quoted text clipped - 91 lines] > > > > > > > > > > > > Lena, Sweden Luc - 29 Nov 2007 15:02 GMT ZItalen, Glad you found it, but more importantly does it solve your problem? Luc Sanders MVP - PowerPoint
> FOUND IT! > [quoted text clipped - 131 lines] >> > > > > >> > > > > Lena, Sweden zitalen - 29 Nov 2007 15:16 GMT Yes, it solved one of my problems. Not as frustrated anymore, I know now that I am not stupid, some things just can't be done.
Thanks again for all your help.
lena
> ZItalen, > Glad you found it, but more importantly does it solve your problem? [quoted text clipped - 135 lines] > >> > > > > > >> > > > > Lena, Sweden John Wilson - 29 Nov 2007 15:39 GMT Glad things look better! Sonia was just on the VOIP she says Hi and it's cold up there!
 Signature Amazing PPT Hints, Tips and Tutorials
http://www.PPTAlchemy.co.uk http://www.technologytrish.co.uk email john AT technologytrish.co.uk
> Yes, it solved one of my problems. Not as frustrated anymore, I know now that > I am not stupid, some things just can't be done. [quoted text clipped - 142 lines] > > >> > > > > > > >> > > > > Lena, Sweden John Wilson - 29 Nov 2007 14:41 GMT Hi again Lena H!
I can't cure all your frustrations but one thing that helps a little is knowing that putting a finger on Ctrl turns off the 'snap' and also allows the carets to be moved to places they otherwise won't go! (for hanging indents)
You can only (as far as I know) get numerical values with vba code. It would look something like this:
Sub setindent() With ActivePresentation.Slides(1).Shapes(2).TextFrame.Ruler.Levels(1) .LeftMargin = 10 .FirstMargin = 40 End With End Sub
 Signature Amazing PPT Hints, Tips and Tutorials
http://www.PPTAlchemy.co.uk http://www.technologytrish.co.uk email john AT technologytrish.co.uk
> I have worked with desk-top publishing programs for 20 years (mainly > FrameMaker and PageMaker) and I still can't get how PowerPoint's tabs and [quoted text clipped - 20 lines] > > Lena, Sweden zitalen - 29 Nov 2007 14:45 GMT Hi John!! As I wrote to Luc, I knew about ctrl-dragging the carets (new word for me). But they wont end up the same all the time.
And as I have written before, VBA is totally out of my knowledge. I haven't the faintest idea of what to do with what you wrote. I guess I will go to a beginners class first :)
Lena
> Hi again Lena H! > [quoted text clipped - 37 lines] > > > > Lena, Sweden Luc - 29 Nov 2007 14:59 GMT Hi Zitalen, When you used the word snap I thought that you meant the little grey markers on the ruler which are at regular intervals and not the carats at the beginning of the ruler. But I see John has you covered on that (indentation) part. Luc Sanders MVP - PowerPoint
> Hi John!! > As I wrote to Luc, I knew about ctrl-dragging the carets (new word for [quoted text clipped - 62 lines] >> > >> > Lena, Sweden
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