Home | Contact Us | FAQ | Search & Site Map | Link to Us
Sign In | Join | Other 45 Sites in Network
Home
DiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWord
DirectoryUser Groups
Related Topics
Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ...

MS Office Forum / General PowerPoint Questions / April 2008

Tip: Looking for answers? Try searching our database.

PowerPoint 2007 Links to Excel

Thread view: 
Enable EMail Alerts  Start New Thread
Thread rating: 
tgialanella@gmail.com - 29 Feb 2008 17:18 GMT
We frequently use links from PowerPoint to Excel. I have recently
upgraded to Office 2007 and have encountered the following problem.

When linking from PowerPoint to a range of cells in Excel which
contains a chart (e.g.-the link is to Sheet1!$A$1:$L$50, there is some
data and the chart "covers the area from $C$4:$J$40), the PowerPoint
slide will not readily show the chart (as it would in earlier versions
of PowerPoint.) If I right click and chose update links, still no
chart. If I double-click and go to Excel, then right-click and update
link the chart will appear. Since our reports may contain dozens of
such links this is not a practical way to view the report. Updating
all links upon opening, or while in the document does not show the
charts. In earlier versions, charts always appeared.

Some investigation seems to indicate that the links to whichever sheet
in Excel may be active (whether the Excel file is open or not) will
update. Also, if the link is to the chart and not a range of cells
which contain a chart, then the link seems to update. Linking to the
chart itself creates other issues for us and is not always practical.
Links to ranges of cells with no charts operate as before.

I have tried saving files in various versions of both PowerPoint and
Excel and nothing seems to help. I have also looked through any
settings that I thought might be relevant but again no luck.

Is there any way to have to have PowerPoint 2007 display charts from
linked Excel worksheets?

Thanks.

Tony
Steve Rindsberg - 11 Mar 2008 03:04 GMT
In another thread, we're discussing something similar-sounding.  In that case,
the problem is with links in PPT that point to an XLSX stored on a network
share mapped to a drive letter.  The links won't update and when you try to
force the issue, PPT claims that it can't find the file (an erroneous error
message; it can find the file, it just can't make the links update for some
reason).

It's a known bug.  There's a knowledgebase article about it but that simply
suggests removing and re-creating the links.   No help there.

The same links re-pointed to a local drive seem to work though.

Is that consistent with what you're seeing?

> We frequently use links from PowerPoint to Excel. I have recently
> upgraded to Office 2007 and have encountered the following problem.
[quoted text clipped - 27 lines]
>
> Tony

-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ:  www.pptfaq.com
PPTools:  www.pptools.com
================================================
tgialanella@gmail.com - 01 Apr 2008 16:30 GMT
> In another thread, we're discussing something similar-sounding.  In that case,
> the problem is withlinksin PPT that point to an XLSX stored on a network
[quoted text clipped - 52 lines]
>
> - Show quoted text -

No.

I don't get the can't find file error. The link exists. It points to
the correct location in Excel. When I create the links everything is
fine. My problem occurs when I re-open the files.

It doesn't matter whether I say yes or no to the update links question
when opening PowerPoint. The links are still pointing to the correct
files and locations. If I double-click it takes me to Excel.
Everything just like it is supposed to do. Only problem is that if
there is a chart in the range of the link in Excel, nothing displays
in PowerPoint. We usually have gridlines turned off (and no background
color) in Excel so I get a blank section in PowerPoint. If gridlines
are on (or if I link to just cells with data in them) then I see the
lines and/or data.

It happens with all combinations of Excel 2007 or 97-2003 and
PowerPoint 2007 97-2003. If I use the same files on a machine with
Office 2003 or XP everything works just as it has for the thousands of
reports we have done this way over the past six years.
Steve Rindsberg - 03 Apr 2008 17:30 GMT
Sorry, all, for the major chunk-o-quoteback, but I want to keep this all together.

Newly added comments below in line:

> > In another thread, we're discussing something similar-sounding.  In that case,
> > the problem is withlinksin PPT that point to an XLSX stored on a network
[quoted text clipped - 71 lines]
> It happens with all combinations of Excel 2007 or 97-2003 and
> PowerPoint 2007 97-2003.

Meaning "files saved in those formats" as opposed to those particular versions of
PPT/Excel, right?

> If I use the same files on a machine with
> Office 2003 or XP everything works just as it has for the thousands of
> reports we have done this way over the past six years.

Are all the links to files on the local drive rather than on a network?
I get the impression that's the case, but want to be sure; there definitely ARE
issues with links to network drives and this could be a related bug.  Or a totally
different one if networks aren't in the picture.

If it's a non-network issue, can you repro the problem with a simple set of PPT +
Excel files?  I'd like to see it if so (and if I can repro here, will certainly
send it along to MS for you).  If possible, then copy this whole message into the
body of an email, attach the files and shoot 'em to me at steve at-sign pptools dot
com.

Thanks!

-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ:  www.pptfaq.com
PPTools:  www.pptools.com
================================================
 
Sign In
Join
My Latest Posts
My Monitored Threads
My Blog
My Photo Gallery
My Profile
My Homepage

Start New Thread
Enable EMail Alerts
Rate this Thread



©2008 Advenet LLC   Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.