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MS Office Forum / General PowerPoint Questions / March 2008Protecting the format of slides
Hi all, I have looked at several posts about protecting PowerPoint slides in versions 2003 and earlier. Except for using third party software or password protecting a document to prevent modifying, there are a lot of hoops someone needs to jump through to protect a PowerPoint file. What if I would like someone to have some modify access? Example, someone can move slides around but not delete them or unhide them in a PowerPoint show? Is this where we would need to use the Information Rights Management feature and is this only available using SharePoint services (which we don't have)? Does PPT 2007 offer any way of establishing permissions from within Powerpoint itself? If anyone can share their useful insights on this , I would appreciate it. Thank you! LaurenM I don't think that using IRM will give you those rights, Lauren. With PPT, it's pretty much an all-or-nothing kind of thing: either you can edit or you can't. By the way, I can't recall how it works with 2003, but in PPT 2007, you can restrict permission without Sharepoint. You use your Passport/Windows Live ID for it. Basically, you go to Office Button | Prepare | Restrict Permission, and then you get information on IRM and how it uses a server to authenticate users' credentials. It says, "Some organizations use their own rights management servers. For MS Office users without access to one of these servers, MS provides a free trial IRM service." It seems to work whenever I've tried it, but I don't know what happens once MS decides not to make it a free trial service any longer. It says recipients will have access to the documents for at least 3 months, but I know nothing other than that. I do think, though, that you must be using a volume license version (Professional Plus or Enterprise) of PPT 2007 in order to have this feature, though. Office Ultimate also has the feature, and it's available retail -- so you don't have to have a volume license account for it. Oh, wait. Checking PPT 2003...it shows the same dialog as 2007, so I guess it's the same. I wonder if you've maybe mixed up Information Rights Management servers and Sharepoint servers...unless maybe Sharepoint services has IRM built in somehow, which is entirely possible for all I know! :-)  SignatureEcho [MS PPT MVP] http://www.echosvoice.com What's new in PPT 2007? http://www.echosvoice.com/2007.htm Fixing PowerPoint Annoyances http://tinyurl.com/36grcd PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx > Hi all, > [quoted text clipped - 16 lines] > Thank you! > LaurenM Hello Echo S! Thank you so much for your very thorough reply. I am a novice when it comes to IRM and Sharepoint so I may have mixed up the two. We may try the free IRM service but I am not sure if the users we need to limit would always have access to the Internet. I am assuming that would probably be necessary, no? Anyway, thank you so much. It seems like protection is an issue for many people so maybe Microsoft has it in its plans for future versions to write this into the application. All the best, LaurenM > I don't think that using IRM will give you those rights, Lauren. With PPT, > it's pretty much an all-or-nothing kind of thing: either you can edit or you [quoted text clipped - 45 lines] > > Thank you! > > LaurenM You're welcome, Lauren. I wish I could give you more definitive information, but I'm just not as familiar with IRM as I probably should be. I am not sure if the recipient needs to have internet access or not. When I get an IRM certificate and then set permissions for someone on a presentation, under the "more options," there's an option to "require a connection to verify a user's permission." It's greyed out, though, and I can't figure out how to make it available. So maybe your recipients do not need to have internet access. I *think* your recipients would have to sign up for credentials (the free IRM certificate things) on their machines, and I think they'd need to use the email address you specified when giving them permissions for your document. Once they sign up / sign in using that email address, they should be able to open/view the presentations as specified by the permissions granted. Since a certificate is downloaded to the computer, they may not need a connection at the time they open the file. Obviously, you'll want to test this pretty thoroughly before implementing it! :-) It just takes a second to sign up for an IRM cert, so you can see the kinds options you have available, anyway. (For example, you can restrict printing, which could be useful.) And you know, when you start messing with IRM, you do see the same taskpane as when you're using Sharepoint -- but I don't think it's the same kind of server exactly. I just don't know, though. SignatureEcho [MS PPT MVP] http://www.echosvoice.com What's new in PPT 2007? http://www.echosvoice.com/2007.htm Fixing PowerPoint Annoyances http://tinyurl.com/36grcd PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx > Hello Echo S! > [quoted text clipped - 77 lines] >> > Thank you! >> > LaurenM
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