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MS Office Forum / General PowerPoint Questions / May 2008Including Audio Files
Today I sat through a PPT 2003 presentation during which there was narration from start to finish. When the narrator said, "Let's look at the next slide,", the next slide automagically appeared. I have read several web sites and the PPT help, but I am still not clear how this presentation was created. My question is, does PPT treat narration audio different from embedded or linked audio? The slides were not equally spaced. The audio of slide one was a minute. The audio of slide two was 30 seconds. The audio of slide three was two minutes. What I would like to do is to have a (wave) sound file play all through the presentation, and have the slides change at pre-selected points during the audio file, as above. I do not want to have to record the narration in real time. I know how to add an audio file to each slide, but that's not what I want to do. I just want to play the audio and manually trigger the slides at the appropriate time and have PPT remember the timings. How do I do that? > Today I sat through a PPT 2003 presentation during which there was > narration from start to finish. When the narrator said, "Let's look at > the next slide,", the next slide automagically appeared. > > I have read several web sites and the PPT help, but I am still not clear > how this presentation was created. Open a presentation then choose Slide Show, Record Narration from the main menu bar. All will be revealed. > My question is, does PPT treat > narration audio different from embedded or linked audio? The slides were [quoted text clipped - 5 lines] > during the audio file, as above. I do not want to have to record the > narration in real time. That's a different animal. When you record narration, PPT records the audio and the times at which you change slides. Each slide gets its own audio file, whether embedded or linked. > I know how to add an audio file to each slide, but that's not what I > want to do. I just want to play the audio and manually trigger the > slides at the appropriate time and have PPT remember the timings. How do > I do that? You might try this: Record your audio track. Play it back as you record narration and advance slides to match the track. Go back and delete all the audio bits PPT has recorded. That should give you a show timed to the audio track, but no audio track. Then have a look here to bring back the audio track as one chunk that plays throughout: Play sounds across multiple slides (A WAV runs through it) http://www.pptfaq.com/FAQ00047.htm If this works, pay it forward ... let us know, and tell us what glitches you ran into and solved. Thanks. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ >> Today I sat through a PPT 2003 presentation during which there was >> narration from start to finish. When the narrator said, "Let's look at [quoted text clipped - 51 lines] > PPTools: www.pptools.com > ================================================ Okay, things are beginning to make sense. Even though I have many questions, let me ask two in particular that will help me understand PPT 2003: 1) Is there a way to insert an audio file into a slide (either embedded or linked) such that the slide transition is triggered by the end of the audio file? (I understand how to use a sound file for a transition and have the slide advance after the number of seconds that is slightly longer than the length of the audio file.) 2) Once narration has been added to a slide show, how can that narration be deleted? It is not showing up as a speaker icon. I understand how to delete sound by deleting the speaker icon. Thanks! > Okay, things are beginning to make sense. Even though I have many > questions, let me ask two in particular that will help me understand PPT > 2003: Only two? The first three are free and after that the price only goes up by 10%. <g> > 1) Is there a way to insert an audio file into a slide (either embedded > or linked) such that the slide transition is triggered by the end of the > audio file? (I understand how to use a sound file for a transition and > have the slide advance after the number of seconds that is slightly > longer than the length of the audio file.) Yes. Insert your sound then in the slide transition pane, set it to Advance Slide, Automatically after 00:00 seconds. The slide advance won't happen until after everything else on the slide has played (your sound included). If the sound clips at the end, make it after 00:01 seconds, or try 00:01.2 > 2) Once narration has been added to a slide show, how can that narration > be deleted? It is not showing up as a speaker icon. I understand how to > delete sound by deleting the speaker icon. Hmm. When I record narrations, I get speaker icons on the slides. Delete them and the narration's gone. You're not getting these? ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ >> 1) Is there a way to insert an audio file into a slide (either embedded >> or linked) such that the slide transition is triggered by the end of the [quoted text clipped - 8 lines] > (your sound included). If the sound clips at the end, make it after 00:01 seconds, > or try 00:01.2 I just tried again with a new presentation, but here is what happens. Slide 1 has an audio transition with Advance Slide Automatically set to 00:00 seconds. Slides 2 and 3 are the same. When I play the Slide Show, the first two slides play for 0 seconds and then Slide 3 plays, with the audio. So, Slides 1 and 2 are not waiting for the audio to play. This problem is the one that I have had since I first starting working with PowerPoint, and it is the one that I understand the least. If I can get this working as it should, I'm off the races! >> 2) Once narration has been added to a slide show, how can that narration >> be deleted? It is not showing up as a speaker icon. I understand how to >> delete sound by deleting the speaker icon. > > Hmm. When I record narrations, I get speaker icons on the slides. Delete them and > the narration's gone. You're not getting these? I did not get them on my test presentation, but I got them on a subsequent one. Maybe something went wonky the first time. I'll try again. > >> 1) Is there a way to insert an audio file into a slide (either embedded > >> or linked) such that the slide transition is triggered by the end of the [quoted text clipped - 16 lines] > since I first starting working with PowerPoint, and it is the one that I > understand the least. If I can get this working as it should, I'm off the races! Instead of using the sound as a transition sound, use Insert, Sounds and Movies, From File and add the sound; then when asked, tell PPT to play it automatically. Then it should work as described earlier. > >> 2) Once narration has been added to a slide show, how can that narration > >> be deleted? It is not showing up as a speaker icon. I understand how to [quoted text clipped - 5 lines] > I did not get them on my test presentation, but I got them on a subsequent one. > Maybe something went wonky the first time. I'll try again. Wonky ... yeah, we've seen wonky here a time or two. <g> ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Wonky vistis me on a daily basis. :-) >> >> 1) Is there a way to insert an audio file into a slide (either >> >> embedded [quoted text clipped - 55 lines] > PPTools: www.pptools.com > ================================================ > Wonky vistis me on a daily basis. :-) Ah, is THAT where he goes? Normally he sits on my shoulder and pokes at the keyboard when I'm not looking. And here all this time I thought he was just going to take a ... .. hmm. But I don't know that he's NOT doing that. On YOUR keyboard. ----------------------------------------- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================
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