Powerpoint won't make PDF + notes when pics go beyond slide border

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Andyroo - 19 May 2008 22:12 GMT

I am trying to make a PDF of a presentation where the presenter put together
slides with a collage of images. Because she is busy and efficient, she sized
images where she wanted them and dragged them over the slide and arranged the
front-back order to get her desired effect. This left lots of borders of
images outside the slide. Now when I try to generate a PDF with notes to put
on the course webpage, it breaks after the 10th (using distiller) or 2nd
(using Microsoft Publish to PDF plugin) slide.

Why cant PPT 2007 make pdfs of slides when a pic goes beyond the slide
margin? seems to me that on PPT2003 it allows you to crop images to the
boundaries of the slide, but I don't have a clue where MS put that option in
their "improved" ribbon menu.

As an aside, I got distiller to work again after doing a repair installation
from acrobat CS2. It broke after I installed MSOFFICE 2007 Ultimate. But it
still can't make a PDF page when the pic goes beyond the slide margin.

I am beginning to think that Office 2007 Ultimate is possibly the worst $59
I have spent in my life.

"special student deal" they said...

deal my @$$...

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Lucy Thomson - 20 May 2008 00:45 GMT

Hi Andyroo

I'm afraid I'm unable to reproduce this problem - I can use the MS add-in to
create pdfs of notes pages when there are pictures that go beyond the edges
of the slides. So I don't think the fact the images are lrger than/hang of
edges of the slides is the issue. How large is the file? Exactly what
options are you selecting when generating the pdf? Are you having any other
issues relating to 2007?

Lucy

BTW When I moved from 03 to 07 I found the guide here invaluable:
Where have all the commands gone?
http://office.microsoft.com/en-us/templates/TC102128641033.aspx?pid=CT102130321033

Signature

Lucy Thomson
PowerPoint MVP
MOS Master Instructor
www.aneasiertomorrow.com.au

>I am trying to make a PDF of a presentation where the presenter put
>together
[quoted text clipped - 27 lines]
>
> deal my @$$...

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Andyroo - 20 May 2008 04:02 GMT

The original PPT is 24 mb.

And I am not convinced it's related to the pic over border thing anymore.
Odd thing is that it happened around p24 to p28 each time. the total
slideshow was about 78 pages.. I ended up chopping it into chunks and making
individual files of only a few slides. It seems like it's some kind of
corrupt file format issue. I've done it with a bunch of 60-80 page
presentations earlier. I don't know what it is, but sounds like the same
issue the person that posted earlier on this issue had.

I tried converting the whole PPT into a PPTx and back and it didn't matter.
But when I just chopped out the group of slides where the error occurred and
tried to duplicate it, no error...

I'd be happy to email someone the PPT if they want to try it... My
officemate also has office 2007 and she couldn't do it either. same issue. I
also tried making a PDF with distiller (CS2). Same issue.

with MS plugin, I performed the task by opening the PPT, selecting [office
button]/Save As/PDF or XPS/Options/Publish Options/Publish what/Notes
pages<ok>
-select "Minimum size (publishing online)" radio button<ok>

(left all other options on default)

then regardless of whether it worked or not, i have to close the PPT because
PPT2007 won't release the pagefile memory that it uses to make the PDF
otherwise.. and it uses a lot - like 500mb for a 5mb PPT...

As far as other problems with office2007, occasionally excel leaves parts of
my charts all over the place and I can't click on them. That got better when
I did a repair install after the initial install, but it hasn't stopped
completely.

Oh how I miss 2003...

> Hi Andyroo
>
[quoted text clipped - 42 lines]
> >
> > deal my @$$...

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Echo S - 20 May 2008 05:47 GMT

I can't help with the PDF, except to mention that gradients and transparent
gradients often cause problems when converting to PDF (at least in my
experience).

But this...

> As far as other problems with office2007, occasionally excel leaves parts
> of
> my charts all over the place and I can't click on them. That got better
> when
> I did a repair install after the initial install, but it hasn't stopped
> completely.

I think that's a video driver issue. I'd update the video driver and turn
back hardware acceleration.

How to set graphics hardware acceleration back
http://www.pptfaq.com/FAQ00129.htm

Signature

Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PPT 2007? http://www.echosvoice.com/2007.htm
Fixing PowerPoint Annoyances http://tinyurl.com/36grcd
PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/32a7nx

> The original PPT is 24 mb.
>
[quoted text clipped - 95 lines]
>> >
>> > deal my @$$...

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Lucy Thomson - 20 May 2008 06:33 GMT

So does it look like it is a particular slide/group of slides causing the
issue? That seems to be what you're describing but I may have
misunderdstood. If so, try creating a new presentation and using the 're-use
slide' option from the new slide drop down. Or it may be related to the
content of those slides - what is on them? Particularly are there elements
that use gradients or transparencies? Or SmartArt? If you want to send me
the offending slides (but not the whole 24Mb please!) I would be happy to
have a look - lucy at aneasiertomorrow dot com dot au (make the obvious
changes).

OK page file stuff - hmmm, heard of it but it's not really my area, sorry.

:-)

For general Office issues, make sure you have a local printer driver
installed (I know it sounds odd but trust me, this solves all kinds of weird
issues):
How to install a local printer driver
http://pptfaq.com/FAQ00605.htm

Oh, and display issues may be cured with an updated video card driver or a
look at the hardware acceleration:
How to set graphics hardware acceleration back
http://www.pptfaq.com/FAQ00129.htm

Lucy

Signature

Lucy Thomson
PowerPoint MVP
MOS Master Instructor
www.aneasiertomorrow.com.au

> The original PPT is 24 mb.
>
[quoted text clipped - 95 lines]
>> >
>> > deal my @$$...

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