> With PowerPoint 2003, am using action keys in the presentation. Final
> presentations are converted to pdf file for usage. Past presentations have
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>
> Don't seem to find any help on this topic with either Microsoft or Adobe.
Hi Steve,
Thanks for the reply and no problem - details coming up:
In the slide show, selected text elements or graphics are overlayed with an
"Action button", for which the "Action setting" typically is a hyperlink to
move to a different slide. In some few cases to show a video or play an audio
file, but lets stick to the "move to" buttons.
When running the slideshow with powerpoint, no problems - it works fine.
Point to the text or graphics, the cursor turns from an arrow to a hand, left
click and the predefined slide is shown. Only error encountered so far, is a
natural, remember to arrange the order of the elements, meaning the action
button is to be brought to front.
Have been using this for years, works fine. When allowing others/partners to
use the presentations, our company does not allow for the release of the ppt
file. Current practice is to convert to Adobe PDF and release the pdf file
only. Again, have been using this for some time now to - it also works fine.
Corporate has now released a new template file (new design guidelines), have
now build an up to date presentation using that new template file. The
powerpoint show works fine again. The convert to Adobe PDF action is also
concluded without any errors or warnings. The pdf file looks fine, can be
printed - everything is as it should be, except for the action buttons. When
pointing at a text element, the cursor turns into a large I, not a hand. When
pointing at a graphics, the cursor turns into a crosshair, not a hand. As
there is no selectable elements, left clicking naturally has no effect.
Conversion of the slideshow to a pdf file is actually a "click on the pdf
button" action, as adobe acrobat is installed.
Opening any powerpoint slideshow, based on the past template, converting it
to pdf - produces a pdf file which just works. Making a presentation from the
new corporate template or just a blank template (file, new, blank
presentation) makes the slideshow work as a powerpoint show, but the pdf file
is without the action buttons. They simply aren't there.
Presume that they (Action buttons) aren't converted to pdf, but fail to
identify what affects the conversion to happen or not. Found no setting in
Powerpoint (Tools, Options) or Adobe (Adobe PDF, Change conversion settings)
that are differently set. Failed to find any guidance in help files or FAQ's
either.
Any solution to this?
Thanks
> > With PowerPoint 2003, am using action keys in the presentation. Final
> > presentations are converted to pdf file for usage. Past presentations have
[quoted text clipped - 21 lines]
> PPTools add-ins for PowerPoint
> http://www.pptools.com/
Steve Rindsberg - 01 Jul 2009 15:47 GMT
Oooh, this IS a nice chewy one. ;-)
First off, thanks for the add'l detail.
If you're using PPT 2007, make sure you've applied at least SP1 and preferably
SP2. There are some fairly serious hyperlink bugs in the original release.
Is there any chance I could get a look at example presentations based on both old
and new templates? Just one or two slides each, with action buttons that you've
tested and found non-working (when the new version is converted to PDF). If
there's any proprietary stuff like logos/graphics on the masters, you can remove
that first, so long as it doesn't affect the PDF conversion.
If possible, email to steve at-sign pptools dot com (attach the presentation
files and copy this whole message into the body of the email).
> Hi Steve,
>
[quoted text clipped - 69 lines]
> > PPTools add-ins for PowerPoint
> > http://www.pptools.com/
==============================
PPT Frequently Asked Questions
http://www.pptfaq.com/
PPTools add-ins for PowerPoint
http://www.pptools.com/
JohnS - 02 Jul 2009 12:02 GMT
Done ...
> Oooh, this IS a nice chewy one. ;-)
>
[quoted text clipped - 92 lines]
> PPTools add-ins for PowerPoint
> http://www.pptools.com/
Steve Rindsberg - 02 Jul 2009 15:51 GMT
And received. Thanks!
I was able to repro the problem (PPT 2003, Acrobat 6 in this case, using the Acrobat-
supplied PDFMaker toolbar). By editing the resulting PDFs in Acrobat you can easily
see that it's not a case of the links getting hidden or otherwise interfered with.
They're just plain not there.
I tried the same file with an add-in I wrote and sell, Prep4PDF, and all the links
were preserved in the PDF; I also tested the links with another of our add-ins and
they all look ok, so I figure it's probably not a problem with the links or a corrupt
presentation.
Getting close to hair-pulling time, instead I pulled up your "before" presentation and
made my own PDF from it as well.
Surprise, surprise. No links there either!
Ah, so that suggests something amiss with Acrobat itself. Borne out by the fact that
I started a new blank presentation from scratch, added a couple simple links and made
PDF ... no links there either.
So I went to the Adobe PDF menu, chose Change Conversion Settings.
In the resulting dialog box, Settings tab, I picked the Standard conversion settings
set and clicked "Restore Defaults" then OK.
From that point on, PDFs got links. From my files, from your files, both of 'em.
I think maybe we have a winnah.
> Done ...
>
[quoted text clipped - 94 lines]
> > PPTools add-ins for PowerPoint
> > http://www.pptools.com/
==============================
PPT Frequently Asked Questions
http://www.pptfaq.com/
PPTools add-ins for PowerPoint
http://www.pptools.com/
JohnS - 03 Jul 2009 08:09 GMT
Hi Steve,
Sorry to disappoint you, but the situation is still status quo.
Have converted all files again restoring defaut settings.
The presentations used in the past still convert correctly.
The new presentation still converts without action buttons being available.
The two presentation files forwarded convert the same as before. The Past
Presentation Example pdf file works, the Presention pdf file fails (no action
buttones anywhere).
May be the difference is due to your Acrobat verion 6 and my version 8.1.6?
Sorry, no solution yet ...
> And received. Thanks!
>
[quoted text clipped - 130 lines]
> PPTools add-ins for PowerPoint
> http://www.pptools.com/
Steve Rindsberg - 03 Jul 2009 18:13 GMT
Oops, should have checked here first before replying by email.
To keep the troops up to date:
I suggested that John try the demo of our Prep4PDF add-in. I've already tried it on both
of his presentations, and it works with them, though with a different PDF printer driver.
While I don't know what goes on inside the Adobe add-in, I do know what happens inside
Prep4PDF, so that might give us some insight into the problem.
> Hi Steve,
>
[quoted text clipped - 148 lines]
> > PPTools add-ins for PowerPoint
> > http://www.pptools.com/
==============================
PPT Frequently Asked Questions
http://www.pptfaq.com/
PPTools add-ins for PowerPoint
http://www.pptools.com/