Reducing size of publisher file without reducing quality of graphi

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moily - 14 Nov 2006 14:46 GMT

hello,

i'm working with publisher 2006 and have a 25MB file that I'd like to
reproduce in PDF. It reduces in size to approximately 1MB and that is still
too large for my needs. How can I reduce the size of either file without
reducing the quality of graphics?

Thanks in advance,
Ann

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Ed Bennett - 15 Nov 2006 00:52 GMT

> i'm working with publisher 2006 and have a 25MB file that I'd like to
> reproduce in PDF. It reduces in size to approximately 1MB and that is still
> too large for my needs. How can I reduce the size of either file without
> reducing the quality of graphics?

a) There's no such product as Publisher 2006.
b) 25 to 1MB is a very big drop. You've already probably lost a
significant amount of graphic quality. You will be unable to decrease
the filesize much further without either removing content or decreasing
graphic quality still further.

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Ed Bennett - MVP Microsoft Publisher
http://ed.mvps.org

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moily - 15 Nov 2006 10:30 GMT

Ed, I've noticed that you've been a bit mean with more people in this
chatroom than just me so I won't take these comments personally. One thought
though - yes I really appreciate your help answering questions and yes they
may be fairly repetitive and boring for you but please answer them nicely.
I'm not just a computer screen, I am a person albeit with less knowledge than
you on this subject.

I think you know what I meant in terms of what version I have but just to
specifiy - Publisher 2003.

I'd had some objects that I'd copied and pasted in the document. I made
them into imagees instead and it reduced the file size without compromising
the graphics. I've probably used the terminology wrong here to describe my
solution but not all of us are MVPs.

Best,
Ann

> > i'm working with publisher 2006 and have a 25MB file that I'd like to
> > reproduce in PDF. It reduces in size to approximately 1MB and that is still
[quoted text clipped - 6 lines]
> the filesize much further without either removing content or decreasing
> graphic quality still further.

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Ed Bennett - 15 Nov 2006 20:37 GMT

> Ed, I've noticed that you've been a bit mean with more people in this
> chatroom than just me so I won't take these comments personally.

What comments? I can occasionally be mean, but I wasn't intentionally
mean to you.

> One thought
> though - yes I really appreciate your help answering questions and yes they
> may be fairly repetitive and boring for you but please answer them nicely.

Technically, I don't have time to post in these newsgroups, but I do it
anyway, because I like to try and help. I definitely don't have time to
spend three times as long writing a message to include more than the
bare facts.

> I'm not just a computer screen, I am a person albeit with less knowledge than
> you on this subject.

And I'm not just a newsgroup volunteer, I also have a life, a degree
course, and rather poor social skills.

> I think you know what I meant in terms of what version I have but just to
> specifiy - Publisher 2003.

I honestly had no idea which version you meant, but thought that it was
probably Publisher 2007.

> I'd had some objects that I'd copied and pasted in the document. I made
> them into imagees instead and it reduced the file size without compromising
> the graphics.

It's possible that they were OLE objects (your description is ambigious,
I'm sorry) and you've "flattened" them. That might bring the size down.
I don't tend to consider OLE objects, as they don't tend to be terribly
large and they would be flattened by the PDF conversion anyway.
Depending on the image format you've converted them to, you may in fact
increase the PDF size by flattening them.

Realistically, a 95% compression ratio (giving a result that occupies 5%
of the original size) is very good. You didn't specify what sort of
filesizes you were after, but 1MB files are not terribly unwieldly
(unless you're creating an email newsletter, in which case image quality
usually has to be sacrificed).

Whilst I'm happy for this discussion to continue here, in future (if you
choose to come back) could you post general questions to the general
microsoft.public.publisher newsgroup? This group is off-topic for
general questions, being dedicated to programming in and/or using
Publisher's Object Model. (Hit Alt+F11 in Publisher to see what I'm on
about.)

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Ed Bennett - MVP Microsoft Publisher
http://ed.mvps.org

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