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MS Office Forum / Publisher / Web Design / February 2005Email Newsletter is too tiny
After finishing an email newsletter and sending it to myself, I noticed that the whole thing was a bit small and hard to read. It looked much better in Publisher, prior to sending. How does one make it so you don't need glasses to read it? The way I do it is convert the newsletter into a pdf format and send it as an attachment. This will require you to have a pdf creating program i.e., Adobe Acrobat or a lesser costing program i.e., Primopdf (free) or PDF-XChange (3 versions, $20 - $70). www.Primopdf.com www.docu-track.com  SignatureDon Vancouver, USA > After finishing an email newsletter and sending it to myself, I noticed that > the whole thing was a bit small and hard to read. > > It looked much better in Publisher, prior to sending. > > How does one make it so you don't need glasses to read it? What's the point of having Publisher if it can't do what you need it to do? Everyone here recommends PDF... maybe we should all go to Adobe Products instead of Microsoft? The point here is that I got what I want, but not the right size. Anyone know how to make it bigger when you go from Publisher to an email? Without all that extra space to the right of it? Thanks in advance. > The way I do it is convert the newsletter into a pdf format and send it as > an attachment. [quoted text clipped - 14 lines] > > > > How does one make it so you don't need glasses to read it? I've seen emails created with Publisher and they are just fine. My assumption is that something in your setting need to be changed. I'll be honest with you. I use Publisher to create my newsletters and then create a .pdf file from that. I don't send HTML emails because not everyone is set up to accept them. SignatureJoAnn Paules MVP Microsoft [Publisher] > What's the point of having Publisher if it can't do what you need it to > do? [quoted text clipped - 29 lines] >> > >> > How does one make it so you don't need glasses to read it? While I don't disagree that some are not set up for HTML emails, the same is true of PDF files. Nor am I arguing against some of the advantages of PDF files. However, the Adobe Reader download is large, especially for dial-up modems, and many of my clients are too intimidated by the idea of downloading and installing the Reader to do it. You might say that most computers come with the Reader, but at the least Dell computers don't. I suspect that more people can handle HTML emails than PDF files with their original setup. Just my two cents worth... DavidF > I've seen emails created with Publisher and they are just fine. My > assumption is that something in your setting need to be changed. [quoted text clipped - 44 lines] > >> > > >> > How does one make it so you don't need glasses to read it? Not arguing, just asking when Dell stopped doing that? I deal with novices - serious computer novices. If I ask them if they can read a .pdf file they know what I mean. If I ask them about HTML emails, I'd get that deer-caught-in-the-headlamps look. And yes, the Reader file is big. I have the downloaded file for v7 on my desktop so that I can put it on a disc and install it where needed. It's a tad bit over 19MB. I've only had broadband for about a year and half. I remember 20 minute download times for a Norton update of ~3MB. (Makes me laugh sometimes how much my computer has changed in that time. No dial-up, no AOL, no Norton - 19MB downloads are not an issue for me.) Isn't it cool tho that we aren't locked into just one way to do things? That is the one lesson about computers that doesn't seem to have changed over the years. That, and to respect everyone's 2? worth. :-) SignatureJoAnn Paules MVP Microsoft [Publisher] > While I don't disagree that some are not set up for HTML emails, the same > is [quoted text clipped - 63 lines] >> >> > >> >> > How does one make it so you don't need glasses to read it? I bought a Dell laptop about 3 years ago, and a desktop about a year ago. Neither had the Reader. I don't know about other companies, but given Dell is the largest and doesn't, one cannot assume the Reader comes installed. Your novices may not know what HTML means, but doesn't Outlook Express and Outlook come with HTML as the default? And if it isn't, its easy to tell people how to activate. They may have changed that with the new patches and security concerns. And AOL...who cares ;-) just kidding. My point was partially to say, that switching to PDF format has its own issues, and the OP had a point...instead of immediately suggesting to switch to PDF, perhaps one should at least try to offer a solution for using Publisher. I have the same issue with immediately suggesting switching to FrontPage. After all, this is a Publisher forum...and errrr...you do use the Publisher MVP title. I have broadband at the office for large files, but save some money by using dial-up at my home office, and it takes about 6 minutes per megabyte which makes that 19 meg file more than an hour and a half download! I sometimes use EFAX with the built in viewer instead of PDF. The file size is similar to PDF, the viewer only adds about 250 kb to the file, and it is self executing...much easier for computer novice clients. Mostly, I convert to HTML, post to my website, and send a link...easiest of all. Now I am up to 4 cents worth...DavidF > Not arguing, just asking when Dell stopped doing that? > [quoted text clipped - 84 lines] > >> >> > > >> >> > How does one make it so you don't need glasses to read it? I fold - the stakes are too rich for my blood. ;-) SignatureJoAnn Paules MVP Microsoft [Publisher] (snip) > Now I am up to 4 cents worth...DavidF I don't adhere using Publisher for the final document in an e-mail newsletter for one gigantic reason. Publisher creates humongous files and the sender will experience many bounced mails due to size or the receiver's mail box is full. This is one of the reasons I use PDF-XChange for it creates the smallest pdf file of any pdf creating program on the market today, including Adobe Acrobat. SignatureDon Vancouver, USA > I bought a Dell laptop about 3 years ago, and a desktop about a year ago. > Neither had the Reader. I don't know about other companies, but given Dell [quoted text clipped - 118 lines] > > >> >> > > > >> >> > How does one make it so you don't need glasses to read it? And that's a total of 6 cents...maybe a dime. DavidF > I don't adhere using Publisher for the final document in an e-mail > newsletter for one gigantic reason. [quoted text clipped - 143 lines] > > > >> >> > > > > >> >> > How does one make it so you don't need glasses to read it? But those six cents are all 1909-s vdb pennies, mint condition. <G> SignatureDon Vancouver, USA > And that's a total of 6 cents...maybe a dime. > [quoted text clipped - 169 lines] > > > > >> >> > > > > > >> >> > How does one make it so you don't need glasses to read it? Ah, another penny collector. I do have a 1909 vdb...no s unfortunately. All my pennies were collected about 40 years ago. But obviously your six cents worth is worth more than mine. };>) DavidF > But those six cents are all 1909-s vdb pennies, mint condition. <G> > [quoted text clipped - 193 lines] > > > > > >> >> > > > > > > >> >> > How does one make it so you don't need glasses to read it? I started collecting coins when I was about 12, some 61 years ago when I found in change a 1909-s vdb..... I thought. About ten years ago I sold all my coins to a local dealer and when he put the 1909-s vdb penny under a 70 power microscope what was clearly visible was where someone scooped copper from the surface forming the "s". The dealer didn't want it. Gave the penny away some weeks later. SignatureDon Vancouver, USA > Ah, another penny collector. I do have a 1909 vdb...no s unfortunately. All > my pennies were collected about 40 years ago. But obviously your six cents [quoted text clipped - 218 lines] > > > > > > >> >> > > > > > > > >> >> > How does one make it so you don't need glasses to read it? 73! That makes you the sharpest crayon in the box. There aren't too many of your generation that knows as much about computers as you do. DavidF > I started collecting coins when I was about 12, some 61 years ago when I > found in change a 1909-s vdb..... I thought. [quoted text clipped - 237 lines] > > > > > > > >> >> > > > > > > > >> >> "oezio" <oezio@discussions.microsoft.com> wrote in message news:D20FC93A-E1A9-4021-942F-3C72CBE6641E@microsoft.com... > > > > > > > >> >> > After finishing an email newsletter and sending it to > > > myself, [quoted text clipped - 7 lines] > > > > > > > >> >> > How does one make it so you don't need glasses to read > it? I wouldn't object to using the word genius. <G> 'Got started on an Atari ST back in '85 and my favorite program was VIP Professional, a Lotus 1-2-3 clone for the Atari. When my computer didn't have enough memory or speed to handle a couple of very large spreadsheets, went to a Windows box (version 3.1). 'Been enjoying the madness ever since. don > 73! That makes you the sharpest crayon in the box. There aren't too many of > your generation that knows as much about computers as you do. [quoted text clipped - 208 lines] > > > > > > > > >> > > > > > > > > >> "oezio" <oezio@discussions.microsoft.com> wrote in message news:6E65F0E3-BC67-4476-8102-C121B33613A1@microsoft.com... > > > > > > > > >> > What's the point of having Publisher if it can't do what > > you [quoted text clipped - 61 lines] > > > > > > > > >> >> > How does one make it so you don't need glasses to read > > it? Have you tried increasing the size of your fonts? When Pub files are converted to HTML, I have observed that fonts do not have the same incremental sizing available as in print documents. A size 11 font can be reduced to a size 10 for example. If you are using size 10, which my oldererer eyes find hard to read, try 12. If you are using autofit, then perhaps switch to a fixed font size. Yes, it might require some tweaking of your text boxes, but it will be easier to read. DavidF > After finishing an email newsletter and sending it to myself, I noticed that > the whole thing was a bit small and hard to read. > > It looked much better in Publisher, prior to sending. > > How does one make it so you don't need glasses to read it? Another thought... While I have not converted a newsletter to HTML, I presume many of the issues are the same as creating a web page. When you convert a print document to HTML for a web page, if a text box is overlapping any other element it is converted to an image, which renders the text less legible. Try right clicking the text on your converted newsletter to see if you get the option of saving as a picture. And even if you don't have any elements overlapping the text box, in Pub 2002 and 2003, I believe that if you use borders or fill colors, the text box is converted to an image. I can't test it as I use Pub 2000, but it is also possible that when you convert your newsletter to HTML and email it, that the whole document is automatically converted to an image. DavidF > After finishing an email newsletter and sending it to myself, I noticed that > the whole thing was a bit small and hard to read. > > It looked much better in Publisher, prior to sending. > > How does one make it so you don't need glasses to read it? Thank you all... good leads. I think I like the idea of sending a link to a webpage the most... that is once it is big enough. Will work on the tweaks... much appreciated. > Another thought... While I have not converted a newsletter to HTML, I > presume many of the issues are the same as creating a web page. When you [quoted text clipped - 17 lines] > > > > How does one make it so you don't need glasses to read it? The simple answer to everyone's compatibility pains is the simple methodology of "kiss" - keep it simple stupid. So use plain text newsletters. That's my 2 bits worth. David Bartosik - [MSFT MVP] http://www.publishermvps.com http://www.davidbartosik.com And your 2 bits worth is worth more than a buck eight ninety of mine...;-) DavidF > The simple answer to everyone's compatibility pains is the simple > methodology of "kiss" - keep it simple stupid. So use plain text [quoted text clipped - 3 lines] > http://www.publishermvps.com > http://www.davidbartosik.com I've been using the e-mail newsletter in my organization for 6 months with great results. Two tricks to help with readablitiy. In Tools | Options, on the Web Tab, make sure the email option, "send entire Publication as a JPEG", is unchecked. Also, if a text box contains a graphic or is too close to another object, it becomes a graphic and the text is smaller. > And your 2 bits worth is worth more than a buck eight ninety of mine...;-) > [quoted text clipped - 7 lines] > > http://www.publishermvps.com > > http://www.davidbartosik.com |
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