MS Office Forum / Publisher / Web Design / June 2005
embed powerpoint presentation into MS Publisher 2003
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dJohn - 14 Jun 2005 23:23 GMT I've built a website in MS Pub 2003. I've "Inserted" an "object" consisting of a PPT presentation. Doubleclicking the inserted icon shows the slides. However, when I publish to the web, the icon does nothing. What am I doing wrong?
dJohn - 15 Jun 2005 01:21 GMT I should add, The first time I published this site, the slide show worked! I did INSERT > OBJECT > filename.ppt.
Since then, however, I think I converted the website file from a print file to a website file. That seems to have complicated the whole situation. I've uploaded the PPT file to the ftp site as a web page. I've tried INSERT > OBJECT to the uploaded file. I've tried hyperlinking to it. I'm at my wits' end with this new program and no manual (either online or in print) that addresses what I consider to be a rather fundamental design maneuver.
> I've built a website in MS Pub 2003. I've "Inserted" an "object" consisting > of a PPT presentation. Doubleclicking the inserted icon shows the slides. > However, when I publish to the web, the icon does nothing. What am I doing > wrong? David Bartosik - 15 Jun 2005 03:46 GMT Web pages are linked to each other. You can only run a ppt locally in a print publication. The ppt needs to be saved as a web site.
 Signature David Bartosik - [MSFT MVP] http://www.publishermvps.com http://www.davidbartosik.com
> I should add, The first time I published this site, the slide show worked! I > did INSERT > OBJECT > filename.ppt. [quoted text clipped - 10 lines] > > However, when I publish to the web, the icon does nothing. What am I doing > > wrong? DavidF - 15 Jun 2005 01:35 GMT dJohn, This is covered in the FAQ: http://www.publishermvps.com/WebDesign/FAQ/tabid/30/Default.aspx And more info here: http://www.publishermvps.com/Default.aspx?tabid=157
Spend some time perusing the Web Design portion in general...lots of good info.
DavidF
> I've built a website in MS Pub 2003. I've "Inserted" an "object" consisting > of a PPT presentation. Doubleclicking the inserted icon shows the slides. > However, when I publish to the web, the icon does nothing. What am I doing > wrong? dJohn - 15 Jun 2005 02:19 GMT While perusing, I found http://publishermvps.com/Default.aspx?tabid=157. I am agravated to learn that automated processes in prior versions of Publisher now "The burden of using external files with the Publisher web falls on you, the customer." Where's the PROGRESS in that complicated wrinkle?!
I also found your other referenced site as I was digging for answers. It does have "lots of good info." Unfortunately, all the info I've found are explanations why I can't do something. To wit: "Q. How do I run my PowerPoint slide show in my Publisher web page? A. As explained in the previous Question, the show file is a separate entity. And a PowerPoint show cannot just 'run' online, rather it must be converted to html. In your PowerPoint File menu you Save As the file as a web site. You make note of what you name it so you know the home page name and then you upload it to your site noting the URL you put it. You then link to it's home page URL from your publisher page." I understand that PPT can't just 'run' online. But if older versions of Publisher had the capability to seamlessly handle all the conversions and uploads, why is 2003 a throwback to the stone age? It's like going back to manual transmissions, no air conditioning and carbureators. It's especially annoying when I have to spend 5 hours digging the MS website looking for answers that are nowhere to be found in any manuals or help files.
> dJohn, > This is covered in the FAQ: [quoted text clipped - 12 lines] > > However, when I publish to the web, the icon does nothing. What am I doing > > wrong? David Bartosik - 15 Jun 2005 03:49 GMT The issue of external file inclusion has nothing to do with your issue, which is not knowing how to use a ppt file online. To view a ppt online it must be saved as a web site. That fact is of no connection to Publisher.
 Signature David Bartosik - [MSFT MVP] http://www.publishermvps.com http://www.davidbartosik.com
> While perusing, I found http://publishermvps.com/Default.aspx?tabid=157. > I am agravated to learn that automated processes in prior versions of [quoted text clipped - 35 lines] > > > However, when I publish to the web, the icon does nothing. What am I doing > > > wrong? dJohn - 15 Jun 2005 04:15 GMT Unfortunately, the issue of external file inclusion has nothing to do with my issue, but only with recent versions of Publisher, as I learned in my digging for help. The following comes from http://publishermvps.com/Default.aspx?tabid=157. ---------------------- Publisher customers of a previous version may not realize that the handling of external files changed between version 2000 and version 2002. Hence, a customer of Publisher 2000 (or prior) may incur some frustration when moving to version 2002 and/or 2003. I will illustrate the change and explain how it affects you.
Through version 2000, Publisher included external files in the default Publisher directory "Publish," located under My Documents. Publisher would make a copy of your external file and place that copy in the Publish folder. If you hyperlinked text on your Publisher web page to a pdf file residing on your local drive, the successful linking of the external file would be a process invisible and seamless to you. The external file gets copied by Publisher into the "Publish" folder, then you upload the "Publish" folder to your web site and you automatically have a functional link to an existing file.
As of version 2002 there are the following changes. Publisher no longer has a specified "Save To" directory. Use of the "Publish" folder is discontinued. If you have a previous version and have the "Publish" folder, then you can opt to either delete it, or continue to use it yourself. The new versions "Save" by default to "My Documents." Publisher now generates a sub-folder by default (an optional program setting) in the Publisher web site. Publisher names the sub-folder with the same name you save the web as. All site files after the home page are created within the sub-folder.
Then, there is the big change for which this article exists. As of version 2002, Publisher no longer copies external files or includes such files in the Publisher web. The burden of using external files with the Publisher web falls on you, the customer. If you followed the same steps in version 2002 or 2003 that you used in version 2000, you would discover that the links to your external files fail. That is because - 1) the external file was not uploaded - and 2) because the hyperlink is pointing to the original file path on your local drive. -------------------- So "the big change for wich this article exists," is that they removed a massively impactful feature of the product ("the successful linking of the external file would be a process invisible and seamless to you.") and don't explain it anywhere. Nor is there any help either in Publisher of PowerPoint to explain the "Publish to Website" requirements. Sort of like buying a candle without a wick!
> The issue of external file inclusion has nothing to do with your issue, which > is not knowing how to use a ppt file online. To view a ppt online it must be [quoted text clipped - 39 lines] > > > > However, when I publish to the web, the icon does nothing. What am I doing > > > > wrong? David Bartosik [MSFT MVP] - 15 Jun 2005 04:27 GMT Funny seeing an article I wrote being quoted to me. As for your grief, it has been communicated to MS repeatedly. They know it's a "customer pain". It's a long story I can't talk about. With any luck Pub 12 (2006?) will return us to square one. Software is not perfect, sorry I can't offer you a silver bullet.
David Bartosik - [MSFT MVP] http://www.publishermvps.com http://www.davidbartosik.com
> Unfortunately, the issue of external file inclusion has nothing to do with > my [quoted text clipped - 120 lines] >> > > > I doing >> > > > wrong? dJohn - 15 Jun 2005 04:45 GMT David, Thank you for your candor. Finally, a straight answer.
> Funny seeing an article I wrote being quoted to me. As for your grief, it > has been communicated to MS repeatedly. They know it's a "customer pain". [quoted text clipped - 130 lines] > >> > > > I doing > >> > > > wrong? dJohn - 15 Jun 2005 04:47 GMT There's no by-line in the article. I didn't know you wrote it. But I would have cut and pasted it here anyway, just to get the word out to others. God knows Microsoft isn't dealing fairly.
> Funny seeing an article I wrote being quoted to me. As for your grief, it > has been communicated to MS repeatedly. They know it's a "customer pain". [quoted text clipped - 130 lines] > >> > > > I doing > >> > > > wrong? dJohn - 15 Jun 2005 02:20 GMT The bottom line is I still don't have a clear procedure to make my PPT file work online.
> dJohn, > This is covered in the FAQ: [quoted text clipped - 12 lines] > > However, when I publish to the web, the icon does nothing. What am I doing > > wrong? David Bartosik - 15 Jun 2005 03:49 GMT File menu, save as web. Upload it.
 Signature David Bartosik - [MSFT MVP] http://www.publishermvps.com http://www.davidbartosik.com
> The bottom line is I still don't have a clear procedure to make my PPT file > work online. [quoted text clipped - 15 lines] > > > However, when I publish to the web, the icon does nothing. What am I doing > > > wrong? dJohn - 15 Jun 2005 04:21 GMT That's simlistic. You fail to mention 1. WHERE to upload it (root directory; sub-folder); and 2. HOW to link to it (INSERT > OBJECT or HYPERLINK).
> File menu, save as web. > Upload it. [quoted text clipped - 18 lines] > > > > However, when I publish to the web, the icon does nothing. What am I doing > > > > wrong? dJohn - 15 Jun 2005 02:42 GMT OK. I've uploaded the PPT file as a web page to my ftp subdirectory. I've created a hyperlink in my Publisher file to the main .htm file of the PPT presentation. I've previewed the website and get the message the page can not be found. I'm beginning to believe that MS Publisher is a complete waste of time for Web Design functions.
> I've built a website in MS Pub 2003. I've "Inserted" an "object" consisting > of a PPT presentation. Doubleclicking the inserted icon shows the slides. > However, when I publish to the web, the icon does nothing. What am I doing > wrong? David Bartosik - 15 Jun 2005 03:55 GMT Fact A: Publisher is not a web design program. Keep matters in the right context. Refer ti left side column on http://www.publishermvps.com/WebDesign/tabid/29/Default.aspx
Fact B: Your issue now is a failure to set the link URL correctly. When you hover the cursor over the link to your PPT index.htm file look down at the lower left status bar and read the URL it points to. Then compare that to the URL you entered in Publisher for the hyperlink. They have to be exactly identical, computers are stupid they can only do what you tell them.
 Signature David Bartosik - [MSFT MVP] http://www.publishermvps.com http://www.davidbartosik.com
> OK. I've uploaded the PPT file as a web page to my ftp subdirectory. I've > created a hyperlink in my Publisher file to the main .htm file of the PPT [quoted text clipped - 7 lines] > > However, when I publish to the web, the icon does nothing. What am I doing > > wrong? David Bartosik - 15 Jun 2005 03:45 GMT Inserting an object is only relevant for a print publication there is no relevance in a web publication.
 Signature David Bartosik - [MSFT MVP] http://www.publishermvps.com http://www.davidbartosik.com
> I've built a website in MS Pub 2003. I've "Inserted" an "object" consisting > of a PPT presentation. Doubleclicking the inserted icon shows the slides. > However, when I publish to the web, the icon does nothing. What am I doing > wrong? dJohn - 15 Jun 2005 04:41 GMT NOW YOU TELL ME. It'd be nice if the program was upfront with its limitations. It'd be nice if the program came with instructions on how to use it. All these little snipets of wisdom one has to dig for is a ridiculous way to learn to use a program's features (or to learn what was taken OUT of the program!).
Trial and error have finally gotten the job done, no thanks to Microsoft's cryptic information dissemination.
Thank you for your help.
> Inserting an object is only relevant for a print publication there is no > relevance in a web publication. [quoted text clipped - 3 lines] > > However, when I publish to the web, the icon does nothing. What am I doing > > wrong? David Bartosik [MSFT MVP] - 15 Jun 2005 05:22 GMT Your frustration stems from not knowing what "inserting an object" means. That is a technology known as OLE. It's a Microsoft Office feature where you can insert a copy of an Office file into another Office file and that copy is locked to the original. A common use of this and a perfect example is to open a Word document and "insert as object" an Excel file. This OLE technology means that if you edit that original Excel file the changes are magically made in the copy (object) over in that Word file. And vice versa, you can edit the Excel object in Word the changes are made in the original. So... if you know what "inserting an object" means (and MS help does document it) and you have a basic understanding of web site mechanics, then it should be clear that the two are totally incompatible.
David Bartosik - [MSFT MVP] http://www.publishermvps.com http://www.davidbartosik.com
> NOW YOU TELL ME. > It'd be nice if the program was upfront with its limitations. [quoted text clipped - 18 lines] >> > doing >> > wrong? dJohn - 15 Jun 2005 15:26 GMT I do know what OLE means. In fact, the exact thing I wanted to do was to take an OBJECT (powerpoint presentation) and LINK or EMBED it into my web page. Anyway, I've done it now. I'm only sorry it took hours to do what MS Publisher used to do "seamless and transparently" to the user.
Again, thanks for revealing your Q&A and Article references. Learning is tough when MS doesn't provide a User's Manual (printed or electronic). Without your help, there is no way I would have learned that PUBLISHER falls short of its advertised capabilities.
I feel like Charlie Brown going to kick that football again. I always naively expect the PROMISE to meet the PRACTICE. And it always falls short.
Enough of this thread. Thanks for your help. --------------------------------------------
> Your frustration stems from not knowing what "inserting an object" means. > That is a technology known as OLE. It's a Microsoft Office feature where you [quoted text clipped - 34 lines] > >> > doing > >> > wrong?
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