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MS Office Forum / Publisher / Web Design / January 2006Web Newsletter--Image and Text overlap in Netscape w/ View Font La
I use Publisher 2003 to create a web Newsletter. It goes out to an international readership that uses a wide variety of equipment. One reader notified me that the Newsletter is illegible when he sets the test size to be larger. What happens is that the text gets larger, but the images don't, so the text runs over the images. Sometimes the "images" also contain text, but Publisher has interpreted them as images because of some formatting. I can recreate the problem on my computer in Netscape View--Text Zoom--larger. It also happens with Internet Explorer--Text size--Largest. Any suggestions on how to create my newsletter and avoid this problem? PDF  SignatureJoAnn Paules MVP Microsoft [Publisher] >I use Publisher 2003 to create a web Newsletter. It goes out to an > international readership that uses a wide variety of equipment. One [quoted text clipped - 12 lines] > > Any suggestions on how to create my newsletter and avoid this problem? Thanks for the suggestion. I actually put up html and pdf versions of the Newsletter already. However, the html version has useful links that the pdf doesn't, so I'd like to be able to design the html version (in Publisher 2003) such that the Text Size doesn't matter. > PDF > [quoted text clipped - 14 lines] > > > > Any suggestions on how to create my newsletter and avoid this problem? PDF is still the best solution. You can make the links work in the PDF version if you have a program that will handle it (and it does not necessarily have to be the grossly overpriced Adobe Acrobat). >Thanks for the suggestion. I actually put up html and pdf versions of the >Newsletter already. However, the html version has useful links that the pdf [quoted text clipped - 19 lines] >> > >> > Any suggestions on how to create my newsletter and avoid this problem? Thanks. What programs (besides Acrobat) will let me put the links in? > PDF is still the best solution. You can make the links work in the PDF version > if you have a program that will handle it (and it does not necessarily have to [quoted text clipped - 23 lines] > >> > > >> > Any suggestions on how to create my newsletter and avoid this problem? Actually, if the reader is using Adobe Reader v6 or newer, you don't have to do anything. It "knows" what a link is. SignatureJoAnn Paules MVP Microsoft [Publisher] > PDF is still the best solution. You can make the links work in the PDF > version [quoted text clipped - 33 lines] >>> > >>> > Any suggestions on how to create my newsletter and avoid this problem? Hi JoAnn! Actually, I don't think that is correct. The program creating the PDF has to put the cue in that it is a link. I have Adobe Acrobat so I do not know which other freeware or shareware pdf creators will do it, but there are a few. If you think about it, how could the reader know something is a link unless a cue is included in the file? For instance, what if the link is a single word that is meant to point to a url? It is simply not possible that the reader could know that. I suppose it could know if a link is expressed as a www.X.X, but again that could easily produce bizarre and undesired results. >Actually, if the reader is using Adobe Reader v6 or newer, you don't have to >do anything. It "knows" what a link is. I've done it tho. I've used PrimoPDF to turn something into a .pdf. No links. Reader's cursor turned to a finger when placed over it. As for how would you know...the www.whateversite.com is usually a giveaway to me. :-) SignatureJoAnn Paules MVP Microsoft [Publisher] > Hi JoAnn! Actually, I don't think that is correct. The program creating > the [quoted text clipped - 21 lines] >>to >>do anything. It "knows" what a link is. Your version of PrimoPDF must be special, as I tested your assertion with version 2, and while it leaves the underline, it did not produce active links when viewed in the Reader 6. Perhaps you are viewing it in your full version of Acrobat? What am I doing wrong? DavidF > I've done it tho. I've used PrimoPDF to turn something into a .pdf. No > links. Reader's cursor turned to a finger when placed over it. [quoted text clipped - 32 lines] > >>to > >>do anything. It "knows" what a link is. No special versions here. I have the latest version of Primo and Office 2003. Let me try again even tho it did it before. I was able to do it with a Word doc. Now admittedly Word recognized a URL as such and made it a hyperlink. It also did the same thing with an email address that was recognized as such. Let me try removing the hyperlinks in Word now. Works in both cases there too but the links aren't underlined either. The cursor just changes to a finger. Let's try Publisher now... No hyperlinks in the original file. Hmm, email address was recognized but the URL wasn't. Trying one other thing...Oh this is funny! Reader doesn't recognize Www.egausa.org as a URL but does recognize www.egausa.org. I didn't try that aspect in Word because Publisher autocapitalized the first "word". I'm using Reader v7.0.3 but it's my understanding that it started with Reader v6.05. That part I could be wrong about but I've got active links without doing anything special. (I like doing things the lazy way so if I can get away with not jumping thru hoops to achieve a purpose, I'm going to do it.) SignatureJoAnn Paules MVP Microsoft [Publisher] > Your version of PrimoPDF must be special, as I tested your assertion with > version 2, and while it leaves the underline, it did not produce active [quoted text clipped - 47 lines] >> >>to >> >>do anything. It "knows" what a link is. We are of course talking about Publisher, not Word. I am using the reader 6.0.0.5 and Pub 2003 for this test, so perhaps this only works for newer versions of the Reader. Try inserting a hyperlink and an email address into a Pub doc, not a Word doc. Create a blank document. Insert a text box. Type a few lines of text and then select a word, right click > hyperlink and insert an email address. Then select another word, right click, > Hyperlink and insert a URL. Note that both words are now active links. Then print to Primo, and tell me if those links survived. The result I get are the words are still underlined and light blue, but they are no longer active links when viewed in the Reader. Thanks. DavidF > No special versions here. I have the latest version of Primo and Office > 2003. Let me try again even tho it did it before. [quoted text clipped - 75 lines] > >> >>to > >> >>do anything. It "knows" what a link is. Sure, I can do this. In that form, no. But if I type in a URL or an email address, then yes. That's what I was doing in my previous tests. SignatureJoAnn Paules MVP Microsoft [Publisher] > We are of course talking about Publisher, not Word. > [quoted text clipped - 102 lines] >> >> >>to >> >> >>do anything. It "knows" what a link is. Linda, When you say that the text "runs over the images", that implies that you are using the word wrap feature, which generally does not work well in a Publisher HTML document. Perhaps redesign your document so that you do not need to use word wrap? One workaround might be to take advantage of the fact that when you overlap text and an image, a new combined image (GIF) is created in a Publisher HTML document, as you discovered. Group the text box with the image that is being overlapped, and copy it. Then go to File > Paste Special and paste as a picture. You can then use this new combined picture instead of the two elements, and the "text picture" will not be affected by changing the text size in a browser. Be aware that this can negatively affect the quality of the text, and also destroys active links, so plan accordingly. If you would care to post the URL, then maybe we can provide other design suggestions. I agree that having your newsletter available in both HTML and PDF formats is the best approach. While a PDF document will be best for printing, contrary to what has been asserted, many people do not have the Adobe Reader installed on their computers, and many will not want to download and install a 20+ meg file, in order to get it. Furthermore in many cases active links are destroyed by creating the PDF image. Meanwhile every computer has a web browser. DavidF > I use Publisher 2003 to create a web Newsletter. It goes out to an > international readership that uses a wide variety of equipment. One reader [quoted text clipped - 9 lines] > > Any suggestions on how to create my newsletter and avoid this problem? Hi David, The problem with using the combined image trick is that then the text view stays the same even when text size is set to largest. Here's the URL: http://www.iapr.org/members/newsletter/Newsletter06-01/ The user who brought this to my attention was using Mozilla Firefox. I have had this problem using Netscape. It has also been recreated in IE. In all cases, we are viewing the Newsletter page with larger font size. Boxes around text stay the same size while the text gets bigger. Combined images stay in the same place, while the text above them gets bigger and runs over them. Any suggestions are welcome. I'm fairly non-technical, so please explain with that in mind. Thanks. > Linda, > [quoted text clipped - 41 lines] > > > > Any suggestions on how to create my newsletter and avoid this problem? Linda, I can see what they are talking about with FireFox. Whew...using Ctrl ++ , you can just keep enlarging the text until you get some incredible results, that certainly aren't legible. Interestingly I actually get no change in the size of the text using IE, which I didn't realize happened with Pub 2003. I use Pub 2000 to produce my site, and the text boxes just elongate or shorten, and push the images along with them, but do not overlap them. Pub 2003 code is designed to work best with IE, and typically doesn't work well with FireFox and other browsers. As your newsletter does load, and looks fine at regular text size, you are actually lucky. Your users that insist on looking at the site with larger text, and FireFox are probably going to either have to live with it, or reduce the size of the text. That's just the way Pub 2003 is going to work. With that said, I understand that the text will not increase in size when it is converted to an image, but it at least it might eliminate the problem of the overlapping text boxes and other page elements. I didn't say it was an ideal fix...just a workaround with trade offs. ;-) After looking at the newsletter, I am not sure now whether this approach would help anyway, the way you have designed your page. I am pretty sure that by converting your text boxes to an image, you will destroy the links you have in the text...try it. Maybe someone else will have a better answer...sorry. DavidF > Hi David, > The problem with using the combined image trick is that then the text view [quoted text clipped - 58 lines] > > > > > > Any suggestions on how to create my newsletter and avoid this problem?
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