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MS Office Forum / Publisher / Web Design / November 2007Publisher and Outlook
Is there a way to place a Publisher document in the body of an Outlook message so it doesn't appear distorted or to insert it without it becoming an attachment? Yes there is. At the risk of offending DavidF, this isn't the correct newsgroup to ask tho since it doesn't have anything to do with web design. If your version of Publisher and Outlook do not match, you may not be able to do this. Outlook needs to be the same version or newer than Publisher. For example, Outlook 2003 and Publisher 2002.  SignatureJoAnn Paules MVP Microsoft [Publisher] ~~~~~ How to ask a question http://support.microsoft.com/KB/555375 > Is there a way to place a Publisher document in the body of an Outlook > message so it doesn't appear distorted or to insert it without it becoming > an > attachment? There are no good ways to send a Publisher document in the body of an email. A PDF attachment is the best way, no distortion and everyone has the reader. There are free conversion programs around. This is one: www.primopdf.com How to save your publication as a Web Archive in Publisher and share it in http://support.microsoft.com/kb/312157/en-us How to share a Publisher file with a user who does not have Publisher installed http://support.microsoft.com/kb/308031/ SignatureMary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com > Is there a way to place a Publisher document in the body of an Outlook > message so it doesn't appear distorted or to insert it without it becoming an > attachment? Forgive me Mary, but you are simply wrong. I send publisher files in the body of my emails all the time and I have done so for years. I am having trouble with Outlook 2007 distorting longer publisher files, but I never had a problem before. I have searched for my answer on several posts and have seen you repeatedly giving people the wrong information. 2003 worked seamlessly. > There are no good ways to send a Publisher document in the body of an email. A > PDF attachment is the best way, no distortion and everyone has the reader. There [quoted text clipped - 10 lines] > > message so it doesn't appear distorted or to insert it without it becoming an > > attachment? In the message you have attached to this I did give alternatives to a PDF. You are very lucky all your recipients have HTML emails enabled. I could never receive your email. SignatureMary Sauer MSFT MVP http://office.microsoft.com/ http://msauer.mvps.org/ news://msnews.microsoft.com > Forgive me Mary, but you are simply wrong. I send publisher files in the > body of my emails all the time and I have done so for years. I am having [quoted text clipped - 21 lines] >> > an >> > attachment? Reference: Create and send e-mail publications using Publisher: http://office.microsoft.com/en-us/publisher/HA010743381033.aspx Tips and troubleshooting for sending a publication page as an e-mail message: http://office.microsoft.com/en-us/publisher/HP010390591033.aspx?pid=CH062524821033 The Send This Page as Message command is not available when you click Send E-mail on the File menu in Publisher 2003: http://support.microsoft.com/default.aspx?scid=kb;en-us;884425 Convert Your Publisher Newsletter for Use on the Web: http://office.microsoft.com/en-us/publisher/HA010563151033.aspx DavidF > Is there a way to place a Publisher document in the body of an Outlook > message so it doesn't appear distorted or to insert it without it becoming > an > attachment? Open your publsiher document you want to send, got to file send e-mail send this page as a message. preview it and if it doesn't work, send it to yourself and then forward that message it will give you space to add text. or save as a jpg. from publisher then open in a photo program and crop as needed > Reference: Create and send e-mail publications using Publisher: > http://office.microsoft.com/en-us/publisher/HA010743381033.aspx [quoted text clipped - 16 lines] > > an > > attachment? Thank you. I've been trying for two months to figure out how to do this. I love Publisher but hated the fact that no-one else could see the multi-page files without some of the pages being upside down. I still don't like the fact that no-one else can help me edit since they must work with my files in either .pdf or .jpg, but at least now they can see all the pages right side up! Publisher is a great application.....but not if no-one else can exchange files with you in a collaborative environment. > Reference: Create and send e-mail publications using Publisher: > http://office.microsoft.com/en-us/publisher/HA010743381033.aspx [quoted text clipped - 16 lines] > > an > > attachment? You are welcome, I think? I am not sure what it was about the post you reference that solved what ever problem you are having, or were having, but if it helped then that is a good thing. If you were instead asking a question, then I don't understand. If you were asking a question, then please post again as to what you are trying to do. DavidF > Thank you. I've been trying for two months to figure out how to do this. > I [quoted text clipped - 31 lines] >> > an >> > attachment? David: I'm sorry. In my rush of gratitude, I wasn't specific. The links you sent allowed me to follow the instructions so that I could send a .jpg image vs a .pub of .pdf image via e-mail. Publisher's instructions under Help have not been at all clear on that. I'm still suffering with a problem though. I designed a card.....it's a 4-page folderover onthe template. When I attempt to send it .jpg as an entire card, it's the same as the .pdf. Half of the pages are upside down. I'm currently sending .jpgs to myself from the Publisher document of individual pages and then trying to 'marry them' back together right side up and in one e-mail. This is a Royal Pain but I can't get the software for all of the people on my mailing list. Am I missing some Publisher instruction that would allow me to simply rotate the upside pages and send the revised format out in .pdf? Also do you know of any way that someone without Publisher could work collaboratively with me using my Publisher draft as a start on the process? I haven't been able to find a way for someone to edit my pages without having Publisher. > You are welcome, I think? I am not sure what it was about the post you > reference that solved what ever problem you are having, or were having, but [quoted text clipped - 39 lines] > >> > an > >> > attachment? Tish, It's a foldover, half of it is supposed to be upside down. Mike > David: I'm sorry. In my rush of gratitude, I wasn't specific. The links > you sent allowed me to follow the instructions so that I could send a .jpg [quoted text clipped - 59 lines] >>>>>an >>>>>attachment? Thanks for the explanation...and the gratitude. You should be able to select all the objects on the pages in your Publisher file that will be printed upside down for folding, go to Arrange > Rotate or Flip and rotate them 90 degrees, two times. Now those pages will appear upside down on your Pub doc, but when you print to PDF all the pages will be oriented the same. If you do this after you have saved all the changes you have made to the Pub doc, and right before you are ready to close the Pub doc, then just don't save the changes (the rotations) when you close, and your document will remain correctly arranged for printing and folding, when you open it again. You need Publisher to open Publisher docs...no way around that. Your collaborators could download and install the free trial version of Publisher 2007, and it would allow them to open and view Publisher docs, but not edit them after the trial period. However, a Publisher document is usually a much larger file than a PDF file....and a PDF file is also smaller than a JPG of a page, so using the PDF option is the best in my opinion. If it were me, I might put a temporary page number on each page so your helpers could reference that page number with their comments. Good luck. DavidF > David: I'm sorry. In my rush of gratitude, I wasn't specific. The links > you sent allowed me to follow the instructions so that I could send a .jpg [quoted text clipped - 69 lines] >> >> > an >> >> > attachment?
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