Home | Contact Us | FAQ | Search & Site Map | Link to Us
Sign In | Join | Other 45 Sites in Network
Home
DiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWord
DirectoryUser Groups
Related Topics
Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ...

MS Office Forum / Publisher / General MS Publisher Questions / May 2008

Tip: Looking for answers? Try searching our database.

Publisher and Word should work better together

Thread view: 
Enable EMail Alerts  Start New Thread
Thread rating: 
Alexiss - 30 Jul 2006 20:58 GMT
When I cut and paste from Word to Publisher, or Publisher to Word. The
formating becomes disorganized.  It is difficult when you are working with
people who are editing your document and they do not have Publisher. Even the
page size comes across differently.  It is very anoying when products from
the same company don't play well with each other!
Ed Bennett - 30 Jul 2006 21:05 GMT
> When I cut and paste from Word to Publisher, or Publisher to Word. The
> formating becomes disorganized.  It is difficult when you are working with
> people who are editing your document and they do not have Publisher. Even the
> page size comes across differently.

When multiple users are all editing a single document, a format should
be standardised upon such that all users can edit.

> It is very anoying when products from
> the same company don't play well with each other!

If Word could handle all Publisher content perfectly, what would be the
point in having Publisher?

Signature

Ed Bennett - MVP Microsoft Publisher
http://ed.mvps.org

Alexiss - 31 Jul 2006 00:34 GMT
I am begining to wonder what exactly what the point of publisher is?  I
should be able to move my text around flawessly between tools.  I need
something that will let me cleanly set up a print job for a printshop for a
greater than adverage quanity of copies for publication. One of the people
helping me has an old version of Publisher, that cannot work with any
documents that I save in my 2003 version, I know I saved it in EVERY format
availible on a disk and he was unable to open any of the files. He has word
and no problem opening the files I saved for him in that format.

The person doing our content for our publication only has Word and a dial up
connection so she sends me a page at a time. I should be able to cut and
paste it right into our document format... prep it for printing by matching
our layout and be good to go. But that is not the way it works. Sometimes
there is more than a page, sometimes less.. In word it is exactly a page...

IN order for every one to see what the layout is, I have to take a
screenshot and put it in a powerpoint document.  Do you know how annoying
this is ... I have put hundreds of volunteer hours in on the project...
because I have to dink around with the tools to get them to work.  The
Project is a Disaster Prepardness Workbook for a Workshop that we are having
in October in our community.

> > When I cut and paste from Word to Publisher, or Publisher to Word. The
> > formating becomes disorganized.  It is difficult when you are working with
[quoted text clipped - 9 lines]
> If Word could handle all Publisher content perfectly, what would be the
> point in having Publisher?
Steve in NC - 31 Jul 2006 03:37 GMT
Alexiss,

Don't know if this will help you but...

I deal with many inputs to put out "our" newsletter each month.
I request that they just submit articles in text only format (txt).

I set up the new pub document and set the default to like, 10pt arial
text, so that when I copy from the submitted texts and paste into the
pub document, it's all 10pt arial.

So maybe if if set the initial default settings in a new pub document,
and then start adding the content from others, it might make it easier
for you :)

Hope that makes sense and sorta answers your inquiry and gives you a
work around idea :)

Steve

> I am begining to wonder what exactly what the point of publisher is?  I
> should be able to move my text around flawessly between tools.  I need
[quoted text clipped - 29 lines]
>> If Word could handle all Publisher content perfectly, what would be the
>> point in having Publisher?
Alexiss - 31 Jul 2006 03:51 GMT
Thanks Steve,
I tried that with using Times Roman... but there is still difficulty.  I can
work with Word and PowerPoint and not have these many problems. I was really
frustrated when different versions of Publisher didn't play at all with each
other. Now I am concerned that when I take this document to the Printer's to
have the 1500 copies made, that it won't work.  I thought it would be a
seamless process also to convert these files to .pdf but from what I have
read on this site it doesn't seem to be.
As you can tell I am pretty frustrtaed.  Thank you for taking the time to
answer me with a helpful suggestion.

> Alexiss,
>
[quoted text clipped - 49 lines]
> >> If Word could handle all Publisher content perfectly, what would be the
> >> point in having Publisher?
Alexiss - 31 Jul 2006 04:01 GMT
> "If Word could handle all Publisher content perfectly, what would be the
> point in having Publisher?"  
????
I cannot believe you wrote that... I am amazed. Why does PowerPoint work
well with Word and Publisher doesn't? what is the use of those products... at
least that is what your logic is suggesting.

MS products should flow back and forth... isn't that why they are packaged
together? Why does MS Word have a TABLE feature when Excel is the Spredsheet
feature?  

Because you need to have full feature tools to do some jobs but have the
ability to interconnect those features...  You should know that.  I can
easily put a piece of my spredsheet in Word... at the same time I can
transfer a table out of Word to my spredsheet... but I cannot transfer a
simple piece of text out of Publisher to my Word Document or a  Word Document
to Publisher. Without it loosing its formating integrity.  
Since Word works well with other Programs... it must be the error on the
PUBLISHER side.  LOGIC tells me this... Am I the only one?
Alexiss

> > When I cut and paste from Word to Publisher, or Publisher to Word. The
> > formating becomes disorganized.  It is difficult when you are working with
[quoted text clipped - 9 lines]
> If Word could handle all Publisher content perfectly, what would be the
> point in having Publisher?
Steve in NC - 31 Jul 2006 04:58 GMT
>> "If Word could handle all Publisher content perfectly, what would be the
>> point in having Publisher?"  
[quoted text clipped - 16 lines]
> PUBLISHER side.  LOGIC tells me this... Am I the only one?
> Alexiss

Alexiss, you make too much sense and must be assimilated,you are now
Borg, not human,
jmho ;)
Alexiss - 31 Jul 2006 06:45 GMT
Steve... "this is the control voice... must use logic"

I am feeling much better now, not dead yet

Dave, Dave,  I'll be good Daaav

> >> "If Word could handle all Publisher content perfectly, what would be the
> >> point in having Publisher?"  
[quoted text clipped - 20 lines]
> Borg, not human,
> jmho ;)
Ed Bennett - 31 Jul 2006 12:30 GMT
>> "If Word could handle all Publisher content perfectly, what would be the
>> point in having Publisher?"  
> ????
> I cannot believe you wrote that... I am amazed. Why does PowerPoint work
> well with Word and Publisher doesn't? what is the use of those products... at
> least that is what your logic is suggesting.

In my experience, Publisher works just as well with Word content as
PowerPoint does. The main issue in copying and pasting Word content into
Publisher is that the default styles are different, and Publisher by
default formats Word pastes based on their styles rather than their
absolute formats. Fiddling with Paste Special options or the Paste Smart
Tag will normally fix this.

> MS products should flow back and forth... isn't that why they are packaged
> together? Why does MS Word have a TABLE feature when Excel is the Spredsheet
> feature?  

Huh? How does that question follow from my statement?

(Tables are not spreadsheets by the way - I've often made that point here)

> I can easily put a piece of my spredsheet in Word... at the same time I can
> transfer a table out of Word to my spredsheet...

...at the cost of either some of the original formatting, functionality
or editability.

> but I cannot transfer a simple piece of text out of Publisher to my Word Document
> or a  Word Document to Publisher.

I can.

> Without it loosing its formating integrity.
>  Since Word works well with other Programs... it must be the error on the
> PUBLISHER side.

Word and PowerPoint are both core Office programs. Publisher is more of
a peripheral application, and for a long time was in fact that black
sheep of the Office family.

It has a completely different design history. It works in different ways
in many aspects to the core Office programs; to make the "flow" more
"seamless" would require either sacrificing a lot of what makes
Publisher a great program in its own right or completely redesigning the
internal architecture from the ground up (which would probably lead to
the former, anyway).

You cannot copy and paste a Word document into Excel or PowerPoint and
have it look exactly as it originally did. You cannot paste an Excel
sheet into Word and have it fully functional (unless it pastes as an OLE
object, which requires that Excel be installed on the system, as you're
basically running Excel in Word. That is also doable with Publisher
documents). You cannot paste a PowerPoint presentation into Word and
have it work complete with animations. Some features are not compatible.
Moving between applications results in some formatting loss.

However, if you have a properly set up Word document (using styles to
define formatting sets rather than doing it typewriter-style) and a
properly set up Publisher document (with all desired text formatting
options set using styles) then pasting Word content into Publisher
should be better than good - it will automatically update your text to
match the appearance of the publication into which you're pasting.

> LOGIC tells me this... Am I the only one?

You can throw around words like "flow" and "seamless" and stuff all you
like, and everyone will agree that that is a Good Thing and is
Desirable, but unless you can quantify exactly what that means and how
to accomplish it, then not everybody will understand what it means or
how to accomplish it.

I hope I'm managing to get my meaning across, even if it's not the most
eloquent post ever. I'll try and clarify it later if I'm not.

Signature

Ed Bennett - MVP Microsoft Publisher
http://ed.mvps.org

Mark - 22 May 2008 07:45 GMT
Well Mr. Bennett, not everyone has the luxury of having Publisher. I'm in the
military and I have to send out news letters in both formats so that who
doesn’t have it can still open MS Word, because it may have to go to
different parts of the world. When I write the news letter in publisher (once
I have all the information) just a few hours, but then having to put it into
MS word takes a day or so.

Suggestion: Take there complaints and maybe work on finding a solution
instead of blowing smoke. Leave that for the politicians.

> >> "If Word could handle all Publisher content perfectly, what would be the
> >> point in having Publisher?"  
[quoted text clipped - 70 lines]
> I hope I'm managing to get my meaning across, even if it's not the most
> eloquent post ever. I'll try and clarify it later if I'm not.
Ed Bennett - 22 May 2008 09:05 GMT
> Well Mr. Bennett, not everyone has the luxury of having Publisher. I'm in the
> military and I have to send out news letters in both formats so that who
> doesn’t have it can still open MS Word, because it may have to go to
> different parts of the world.

This is what the PDF format exists for. Not everyone "has the luxury" of
having Microsoft Word, but pretty much the entire world can open a PDF.

> When I write the news letter in publisher (once
> I have all the information) just a few hours, but then having to put it into
> MS word takes a day or so.

Time to create a PDF: About 10 seconds.

> Suggestion: Take there complaints and maybe work on finding a solution
> instead of blowing smoke. Leave that for the politicians.

I don't work for Microsoft. If you don't like my advice, feel free to
ignore me.

Signature

Ed Bennett - MVP Microsoft Publisher
http://ed.mvps.org

Nonny - 22 May 2008 09:28 GMT
>Well Mr. Bennett, not everyone has the luxury of having Publisher. I'm in the
>military and I have to send out news letters in both formats so that who
[quoted text clipped - 5 lines]
>Suggestion: Take there complaints and maybe work on finding a solution
>instead of blowing smoke. Leave that for the politicians.

You might consider converting the finished product into PDF format.
That format only requires a simple PDF reader.
Melissa - 31 Jul 2006 13:59 GMT
> When I cut and paste from Word to Publisher, or Publisher to Word. The
> formating becomes disorganized.  It is difficult when you are working with
> people who are editing your document and they do not have Publisher. Even the
> page size comes across differently.  It is very anoying when products from
> the same company don't play well with each other!

I used to do 2 different newsletters. Other people would submit articles to
me using various methods. I made it a habit to open those various files in
Word, strip out ALL the formatting, and THEN paste the plain text into Pub.
It saved me a ton of grief and work once I stopped trying to copy and paste
directly into Pub.

Melissa, still happily using Pub 97 and Works 4.5
Meggie - 31 Jul 2006 16:49 GMT
I publish a monthly church newsletter which is mostly text with a few
photos/clipart. The text is typed or pasted into a word document using the
same sized pages/font/font size etc as the finished publisher document. The
publisher document has 16 A5 pages in booklet form. I have a text box, again
the same size, by the side of the booklet. I then click in this spare text
box, then Insert, Text File. The formatting is retained and then it is just
copying/cutting and pasting from this text box into the booklet and then
adding a few pics. This works ok for me with no problems.

> When I cut and paste from Word to Publisher, or Publisher to Word. The
> formating becomes disorganized.  It is difficult when you are working with
[quoted text clipped - 12 lines]
>
> http://www.microsoft.com/office/community/en-us/default.mspx?mid=8b01dd52-318e-4
432-9b11-57626c8fce96&dg=microsoft.public.publisher
Chuck Davis - 01 Aug 2006 04:08 GMT
> When I cut and paste from Word to Publisher, or Publisher to Word. The
> formating becomes disorganized.  It is difficult when you are working with
[quoted text clipped - 12 lines]
>
> http://www.microsoft.com/office/community/en-us/default.mspx?mid=8b01dd52-318e-4
432-9b11-57626c8fce96&dg=microsoft.public.publisher

I too create a Publisher newsletter (this issue contains 35 pages:
http://www.myscacc.org/Newsletters/0603News.pdf ) I receive files from many
folks in various formats:  Works, Word Perfect, Word, and others from both
Windows and Macintosh platforms. I guess that once I was able to learn the
various differences, I stopped worrying about them. I do make a practice of
removing all format prior to pasting into Publisher. I copy to the
clipboard, click on the PureText icon on the task bar and then paste. The
resulting text is sized exactly as I want. I then do the formatting as I
want. Generally it follows the original writers format as to ordered and
unordered lists, headings, etc. Pure Text is available from Steve Miller's
site: http://stevemiller.net/puretext/
 
Sign In
Join
My Latest Posts
My Monitored Threads
My Blog
My Photo Gallery
My Profile
My Homepage

Start New Thread
Enable EMail Alerts
Rate this Thread



©2008 Advenet LLC   Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.