Synchrnized text boxes in Publisher

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Jim - 06 May 2008 21:20 GMT

How do I create multiple text boxes in Publisher that will
automatically update the data in all the text boxes when I change the data in
one text box? - This type of question has been asked - put the answers are
for Web publishing rather than Publisher. I have tried importing from other
templates, but the boxes will not synchronize folowing import.
Thanx

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Mary Sauer - 06 May 2008 22:41 GMT

Copy/paste?

What version Publisher?

A cumbersome way would create a paragraph in the Business Information address
box (2007) or Personal Information (earlier versions) and insert from the Insert
menu. It will update every time you put new information in the address box (You
probably can do the same with all the fill-ins). You cannot change the font or
font size unless you have changed it in the publication text box. I don't know
how many lines you can type in these informational boxes, but it seems to be
quite a few.

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Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

> How do I create multiple text boxes in Publisher that will
> automatically update the data in all the text boxes when I change the data in
> one text box? - This type of question has been asked - put the answers are
> for Web publishing rather than Publisher. I have tried importing from other
> templates, but the boxes will not synchronize folowing import.
> Thanx

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JoAnn Paules - 07 May 2008 21:32 GMT

I can give you a workaround for this but it's not especially pretty - but it
works.

Start with a newletter template. Delete out everything except for the
newsletter title on page 1. Change the format and the text to whatever you
want. You can copy and paste that text box as many times as you need, adding
pages as needed. Whenever you change the text in any one of those boxes, the
rest will change to match. Everything seems to be coded into that one text
box and I'm not the right person to figure out the coding into this.

Add in the rest of your text/graphics but the "newsletter title" text boxes
have to be separate text boxes. You can group them with other objects to
lock in place and it doesn't seem to affect the synchronization.

I haven't played with this a lot so there may be other caveats. Copying a
newsletter title text box into a new blank document and then inserting a
duplicate page seems to maintain the link. At least it does on the test page
I just made.

If you decide to try this - let me know how it works for you.

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JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"

> How do I create multiple text boxes in Publisher that will
> automatically update the data in all the text boxes when I change the data
[quoted text clipped - 4 lines]
> templates, but the boxes will not synchronize folowing import.
> Thanx

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Ray - 13 May 2008 22:02 GMT

I am using Publisher 2007. I have created a directory. Each time my text
filled one text box, it would ask to create and flow into another. Each time
I answered "yes" until the last page. I was not asked. Later I decided to go
another page and add more information, but the text would not flow. How do I
make the text flow from the last page to a new one?

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Mary Sauer - 13 May 2008 23:18 GMT

Look on the very right of the toolbar, there is a chainlike link, with your
cursor in your text box click the link -- the cursor will turn into a bucket,
click an empty text box, the text will flow.

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Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

> I am using Publisher 2007. I have created a directory. Each time my text
> filled one text box, it would ask to create and flow into another. Each time
> I answered "yes" until the last page. I was not asked. Later I decided to go
> another page and add more information, but the text would not flow. How do I
> make the text flow from the last page to a new one?

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Ray - 14 May 2008 02:55 GMT

thanks Mary. I appreciate your help.

Ray

> Look on the very right of the toolbar, there is a chainlike link, with your
> cursor in your text box click the link -- the cursor will turn into a bucket,
[quoted text clipped - 5 lines]
> > another page and add more information, but the text would not flow. How do I
> > make the text flow from the last page to a new one?

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Mary Sauer - 14 May 2008 11:13 GMT

Glad I could help, thanks for posting back.

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Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

> thanks Mary. I appreciate your help.
>
[quoted text clipped - 12 lines]
>> > I
>> > make the text flow from the last page to a new one?

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