Protecting a document

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JRM - 23 Jul 2008 18:56 GMT

Does anyone know how to protect a document once it has been created so that
no other user can make changes to the master document and only the creater of
the document can make needed changes?

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Thank you for your assistance
JRM

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Brucels - 23 Jul 2008 20:21 GMT

It seems to be the general wisdom here that they only way to avoid other
people's making changes to a document is to distribute it as a PDF. There are
no guarantees, however, that any document is absolutely protected from
changes.

There are a number of freeware applications that install as printer drivers,
so you "print" to a PDF.

Bruce

> Does anyone know how to protect a document once it has been created so that
> no other user can make changes to the master document and only the creater of
> the document can make needed changes?

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JRM - 23 Jul 2008 21:10 GMT

Brucels,

Thank for this information, it is something that we will take into
consideration. But is there any other way like in word, one is able to create
a security password to lock a document. And that person with the security
password can from time to time update the doceument if needed.

Signature

Thank you for your assistance
JRM

> It seems to be the general wisdom here that they only way to avoid other
> people's making changes to a document is to distribute it as a PDF. There are
[quoted text clipped - 9 lines]
> > no other user can make changes to the master document and only the creater of
> > the document can make needed changes?

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Mary Sauer - 23 Jul 2008 21:19 GMT

Put the Publisher file in a zip and password protect the zip file.

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Mary Sauer MSFT MVP
http://office.microsoft.com/
http://msauer.mvps.org/
news://msnews.microsoft.com

> Brucels,
>
[quoted text clipped - 17 lines]
>> > of
>> > the document can make needed changes?

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Charles W Davis - 24 Jul 2008 14:08 GMT

The OP must be able to trust his recipients. The recipients will be apprised
of the password and then the situation is the same as before it was placed
in the zip file. If all of the recipients are employees of the same company,
company policies and procedures should provide some protection.

One way to make it more difficult for the recipient to revise the document,
is to print it to hard copy, and then scan the document as images (not OCR).

> Put the Publisher file in a zip and password protect the zip file.
>
[quoted text clipped - 23 lines]
>>> > creater of
>>> > the document can make needed changes?

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