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MS Office Forum / Word / Conversions / October 2004

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Pasting from Word 2002 to Word 2000 causing huge file bloating

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Steven E. Segore - 25 Oct 2004 16:23 GMT
A colleague is forced to use Word 2000 (...he is only in two days a week on
site).  He is working on a Word 2000 text document in Windows 98 that
requires graphics that we create in SPSS PC using Windows XP and export to
*.JPG files.  

The Word 2002 file we create to place the *.JPGs in order is only 59Kb.  
When my colleague copies and pastes these graphics in sequence from the Word
2002 document, his resulting Word 2000 document bloats from a manageable
150Kb document to 23Mb causing all manner of memory problems on his Windows
98 box.

Why is this happening and what should we do about it?  Without any
foreknowledge, we're guessing the problem has something to do with "backwards
compatibility.  Still one would think that the  newer code of Word would
trump the old and fix this problem automatically.  Please explain what
specifically is occuring.

Thank you for your time.

Steven E. Segore
Assoc. Health Care Management Systems Analyst
NYS Office of Mental  Retardation and Developmental Disabilities

Please respond to segorese@omr.state.ny.us  unitl I am able to set up a
*.Net account set up for my work e-mail address.  If you can't, please send
results to segore.se@verizon.net.
Bob   Buckland ?:-\) - 25 Oct 2004 17:23 GMT
Hi Steven,

While Word2002 does use MS GDI+ in its graphics interpretation
and Word 2000 does not, it's not clear as to why the graphics
are being copied from Word 2002 to Word 2000 as
Word 2000 can open and use Word 2002 documents and graphics.

How are the graphics being inserted into the Word 2002 document?

You may want to check in Edit=>Paste Special in Word 2000
to see what format is being used by Word as the default paste
format and select a different choice to see what the results are.

Check in File=>Properties to turn off [x] Picture Preview

Check in Tools=>Options=>Save to turn off [x] Allow Fast Saves

Be sure when using File=>Save that it's a Word .DOC file format
that's being used and see if using File=>Save As
and saving to a new file name reduces the file size.

=======
A colleague is forced to use Word 2000 (...he is only in two days a week on
site).  He is working on a Word 2000 text document in Windows 98 that
requires graphics that we create in SPSS PC using Windows XP and export to
*.JPG files.

The Word 2002 file we create to place the *.JPGs in order is only 59Kb.
When my colleague copies and pastes these graphics in sequence from the Word
2002 document, his resulting Word 2000 document bloats from a manageable
150Kb document to 23Mb causing all manner of memory problems on his Windows
98 box.

Why is this happening and what should we do about it?  Without any
foreknowledge, we're guessing the problem has something to do with "backwards
compatibility.  Still one would think that the  newer code of Word would
trump the old and fix this problem automatically.  Please explain what
specifically is occuring.

Thank you for your time.

Steven E. Segore >>
Signature

Let us know if this helped you,

Bob  Buckland  ?:-)
MS Office System Products MVP

 *Courtesy is not expensive and can pay big dividends*

Office 2003 Editions explained
http://www.microsoft.com/uk/office/editions.mspx

 
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