sharing/protecting documents

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dazed1 - 22 Mar 2006 16:36 GMT

I have a network and there are a couple documents that I (and all others) can
pull up, make changes and save - ONLY if no one else is using that document -
if so, then I can open, make changes, print but not save changes. OK, now I
need to know how to make a new document that I'm creating act this way and I
have no clue how. We do not want anything password protected.

Please help!

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Robert M. Franz (RMF) - 22 Mar 2006 17:21 GMT

> I have a network and there are a couple documents that I (and all others) can
> pull up, make changes and save - ONLY if no one else is using that document -
> if so, then I can open, make changes, print but not save changes. OK, now I
> need to know how to make a new document that I'm creating act this way and I
> have no clue how. We do not want anything password protected.

Generally, all documents act like that: Word is not built for two people
to simultaneously work on the same file. This means that, when you open
a file which somebody else has opened before, you should get a
messagebox informing you of this and giving you options to either be
notified when the other person is closing the file, or open a read-only
version of the file. That version you can "save as" to a new name only.

HTH?
Robert

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Jimmy - 24 Mar 2006 10:47 GMT

Hi Robert,

Just 2 quick questions on this:

1) Let's say a file is shared as read only for some users and another single
user has full permissions. Shouldn't it be the case that that single user
could write to the file even if others are viewing it? Do you know of a way
to achieve this?

2) Is there an option in Word to show the messagebox you mentioned before?
Cause I am not getting that anymore, although I remember I used to get it in
the past. Maybe I clicked on a "do not show this in the future" checkbox?

Thanks,
Jimmy

> > I have a network and there are a couple documents that I (and all others) can
> > pull up, make changes and save - ONLY if no one else is using that document -
[quoted text clipped - 11 lines]
> HTH?
> Robert

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Robert M. Franz (RMF) - 24 Mar 2006 13:08 GMT

Hi Jimmy

> 1) Let's say a file is shared as read only for some users and another single
> user has full permissions. Shouldn't it be the case that that single user
> could write to the file even if others are viewing it? Do you know of a way
> to achieve this?

Sorry, I have no expertise on files where read-/write-access is set
differently for different users through the OS.

> 2) Is there an option in Word to show the messagebox you mentioned before?
> Cause I am not getting that anymore, although I remember I used to get it in
> the past. Maybe I clicked on a "do not show this in the future" checkbox?

I was of the impression that this message is shown per default. The
following article lists possibilites how to inhibit the message, so you
could start looking whether one of these things have been done on your
system:

http://support.microsoft.com/kb/814112/en-us

Greetings
Robert

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Charles Kenyon - 22 Mar 2006 17:23 GMT

What you are describing is a document stored on a mutually accessible
network drive. Word locks any file when it is open so that it cannot be
edited by anyone else.

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Charles Kenyon

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>I have a network and there are a couple documents that I (and all others)
>can
[quoted text clipped - 7 lines]
>
> Please help!

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