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MS Office Forum / Word / Document Management / March 2008Copy paste !
HI, I have learnt how to insert a page in Ms Word 2002 (alt + enter) now i went to copy from another Ms word 2002 document and paste it into the inserted page i made in the 1st document... trouble is , it loses all its formating, yet it does Not lose its formatting when i paste it into a newly opened document. How can i paste it into the added page without loseig formatting? Hello James > I have learnt how to insert a page in Ms Word 2002 (alt + enter) actually, what it does is insert a hard page break. Very often, it's not the best choice to force something to a new page, BTW. > now i went to copy from another Ms word 2002 document and paste it into the > inserted page i made in the 1st document... > trouble is , it loses all its formating, yet it does Not lose its formatting > when i paste it into a newly opened document. > How can i paste it into the added page without loseig formatting? I suggest one of the tutorials at http://www.shaunakelly.com/word/index.html, namely: http://www.shaunakelly.com/word/styles/FormatOfTextChanges.html http://www.shaunakelly.com/word/styles/HowPasteOptionsWorks.html HTH Robert  Signature/"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ > Hello James > > > I have learnt how to insert a page in Ms Word 2002 (alt + enter) > > actually, what it does is insert a hard page break. Very often, it's not > the best choice to force something to a new page, BTW. whats thats mean..force something to a new page? > > now i went to copy from another Ms word 2002 document and paste it into the > > inserted page i made in the 1st document... [quoted text clipped - 10 lines] > HTH > Robert Well the tutors didnt do much good for me, but i rather see if i can find someone who knows the answer directly than having to sort through 2ndary sorces thanks though. James When you insert a page break, you are forcing the text following it to appear on the next page. If that's your intent, there are often better (less irrevocable) ways of doing it. 1. If you are positive you always want the text to start a new page (beginning of a chapter or section, for example), you can insert a manual page break, but often it is better to format the heading that begins the new part as "Page break before" (Format | Paragraph | Line and Page Breaks). The reason for this is that a manual page break takes on the formatting of the following paragraph (the heading), which can cause problems if the heading style includes shading. 2. If you're just trying to keep text together, and there's a possibility that the text will need to reflow when upstream text is edited, it's better to keep it together using the "Keep with next" and (if necessary) "Keep lines together" check boxes in Format | Paragraph | Line and Page Breaks. This will allow the text to flow as a block but will not prevent it from flowing back onto a previous page if there's room for it. Where you can really get into trouble with manual page breaks is when text is reformatted for a different printer. If a page ending in a manual page break is just one line too long to fit within the margins enforced by the printer, then one or two lines may be forced to the next page; because of the manual page break, there will be just the one line (or probably two, thanks to widow/orphan control) on that page; the whole document will alternate (almost) filled pages and two-line pages. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA >> Hello James >> [quoted text clipped - 28 lines] > > James Ok i dont know what this all is for SOmehow we went in another direction here. > When you insert a page break, you are forcing the text following it to > appear on the next page. If that's your intent, there are often better (less [quoted text clipped - 22 lines] > thanks to widow/orphan control) on that page; the whole document will > alternate (almost) filled pages and two-line pages. You asked about the meaning of forcing text to the next page. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > Ok i dont know what this all is for > SOmehow we went in another direction here. [quoted text clipped - 32 lines] >> thanks to widow/orphan control) on that page; the whole document will >> alternate (almost) filled pages and two-line pages. NO..i asked about copying and pasting.... WHATS so hard about my question everytime i come on here? > You asked about the meaning of forcing text to the next page. > [quoted text clipped - 34 lines] > >> thanks to widow/orphan control) on that page; the whole document will > >> alternate (almost) filled pages and two-line pages. Do you deny that you wrote the post that says, "whats thats mean..force something to a new page?" To go back to your original question, however, Alt+Enter does not insert a page break, so I'm not sure what it's doing for you. Perhaps you can describe in what way your copy/pasted material is changing when you paste it into an existing document? Note that text will reflow if the margins in the target document are different from those in the source document. Moreover, if you paste text in a given style into a document with a different definition of the same style, the formatting will change (as Shauna's articles describe). There are other possible changes based on section/document-level formatting. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > NO..i asked about copying and pasting.... > WHATS so hard about my question everytime i come on here? [quoted text clipped - 48 lines] >> >> thanks to widow/orphan control) on that page; the whole document will >> >> alternate (almost) filled pages and two-line pages. Mm thats all nice and stuff but doesnt have to do with my question Are you replying to some1 eles question > Do you deny that you wrote the post that says, "whats thats mean..force > something to a new page?" [quoted text clipped - 62 lines] > >> >> thanks to widow/orphan control) on that page; the whole document will > >> >> alternate (almost) filled pages and two-line pages. Are you not the same "james" who posted this question? I have learnt how to insert a page in Ms Word 2002 (alt + enter) now i went to copy from another Ms word 2002 document and paste it into the inserted page i made in the 1st document... trouble is , it loses all its formating, yet it does Not lose its formatting when i paste it into a newly opened document. How can i paste it into the added page without loseig formatting? My answer addresses the problems you are having with text losing formatting when it is copied and pasted into a different document. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > Mm thats all nice and stuff but doesnt have to do with my question > [quoted text clipped - 81 lines] >> >> >> will >> >> >> alternate (almost) filled pages and two-line pages. WHy would you adress that? and how does that answer my question? > Are you not the same "james" who posted this question? > [quoted text clipped - 93 lines] > >> >> >> will > >> >> >> alternate (almost) filled pages and two-line pages. Either you don't understand English at all, or you are a troll. In either case, I'm done here. If you can restate the question you intended to ask (since you don't seem satisfied with attempts to answer the question you did ask or willing to provide the additional information requested), I'll try again. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > WHy would you adress that? > and how does that answer my question? [quoted text clipped - 113 lines] >> >> >> >> will >> >> >> >> alternate (almost) filled pages and two-line pages. OK look, like i said before ..this is not the first time i encountered these kinda games and SORRY IAM NOT interesting in PLAYING .... (got better things to do) ALSO said.. instructing ISNT for everone, Its a skill like anything eles, unfortunatly many try it anyways,so dont take it personal. > Either you don't understand English at all, or you are a troll. In either > case, I'm done here. If you can restate the question you intended to ask [quoted text clipped - 119 lines] > >> >> >> >> will > >> >> >> >> alternate (almost) filled pages and two-line pages. I have watched this exchange with growing incredulity. Suzanne is very helpful, very patient, and a good teacher. You, on the other hand, appear rude and ignorant; I shall be sure to ignore any further postings you make. SignatureEnjoy, Tony > OK look, like i said before ..this is not the first time i encountered > these [quoted text clipped - 144 lines] >> >> >> >> >> will >> >> >> >> >> alternate (almost) filled pages and two-line pages. I've been fairly incredulous myself; the OP someone else using the name of "james" posted a similar question in microsoft.public.word.newusers. In his first post, he wrote: "Now each time i come on here, in whatever catigory, it seems iam quickly able to stump number of people or something... i dont know why that is..." It seems he expected not to get an answer, but he seems to have been satisfied with an explanation of the Paste Options button. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA >I have watched this exchange with growing incredulity. Suzanne is very >helpful, very patient, and a good teacher. You, on the other hand, appear [quoted text clipped - 155 lines] >>> >> >> >> >> will >>> >> >> >> >> alternate (almost) filled pages and two-line pages. RIGHT, thats me, i posted in "new useres" and someone simply and quickly answered my question there,.it may be of some value to note for referance in future btw. > I've been fairly incredulous myself; the OP someone else using the name of > "james" posted a similar question in microsoft.public.word.newusers. In his [quoted text clipped - 162 lines] > >>> >> >> >> >> will > >>> >> >> >> >> alternate (almost) filled pages and two-line pages. In that case, I suppose we could have saved a lot of time and grief here by posting merely "Please refer to the replies to your similar question in the word.newusers NG." SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > RIGHT, thats me, i posted in "new useres" and someone simply and quickly > answered my question there,.it may be of some value to note for referance [quoted text clipped - 192 lines] >> >>> >> >> >> >> will >> >>> >> >> >> >> alternate (almost) filled pages and two-line pages. YOU,who EVer you are, dont have a clue what your talking about, noones been rude eccept for your insults here...i would advise you to DO JUST THAT, stay apart from what doesnt concern ya > I have watched this exchange with growing incredulity. Suzanne is very > helpful, very patient, and a good teacher. You, on the other hand, appear [quoted text clipped - 148 lines] > >> >> >> >> >> will > >> >> >> >> >> alternate (almost) filled pages and two-line pages. If you're this rude to everyone who extends a helping hand you'll soon find the number of those extended hands dwindling. > YOU,who EVer you are, dont have a clue what your talking about, > noones been rude [quoted text clipped - 190 lines] >>>>>>>>>>>> Words into Type >>>>>>>>>>>> Fairhope, Alabama USA He'd certainly need to change his name before I'd try again, but I think I'd recognize his style nonetheless. <g> SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > If you're this rude to everyone who extends a helping hand you'll soon > find the number of those extended hands dwindling. [quoted text clipped - 193 lines] >>>>>>>>>>>>> Words into Type >>>>>>>>>>>>> Fairhope, Alabama USA Same goes to you... if your aparty to this game playing and feather ruffling nonscence, then dont reply to me or you will get the same reality check. Id advise YOU to also check the "new useres" area, to see how this thread properly progressed into succession without any extra issues. have a nice day > If you're this rude to everyone who extends a helping hand you'll soon find > the number of those extended hands dwindling. [quoted text clipped - 193 lines] > >>>>>>>>>>>> Words into Type > >>>>>>>>>>>> Fairhope, Alabama USA I still don't understand why you think we're playing games. You asked a question. We attempted to answer it. You asked another question suggested by the first attempt at an answer. We attempted to answer that. Everyone here is just trying to help, and you have alienated all of us with your belligerent attitude. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > Same goes to you... if your aparty to this game playing and feather > ruffling [quoted text clipped - 203 lines] >> >>>>>>>>>>>> Words into Type >> >>>>>>>>>>>> Fairhope, Alabama USA Walk away. Take a deep breath. Let it out slowly. Sometimes it's all you can do. <sigh> Dan > I still don't understand why you think we're playing games. You asked > a question. We attempted to answer it. You asked another question [quoted text clipped - 207 lines] >>>>>>>>>>>>>>> Words into Type >>>>>>>>>>>>>>> Fairhope, Alabama USA Apparently. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > Walk away. > [quoted text clipped - 215 lines] >>>>>>>>>>>>>>>> Words into Type >>>>>>>>>>>>>>>> Fairhope, Alabama USA All I can say is that I hope you are still young enough to learn (a) courtesy, (b) humility and (c) a more realistic assessment of your skills, not to mention the reality that insulting people is rarely the way to motivate them to help you. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > OK look, like i said before ..this is not the first time i encountered > these [quoted text clipped - 144 lines] >> >> >> >> >> will >> >> >> >> >> alternate (almost) filled pages and two-line pages. Havent insulted a soul... its hard lesson..but thats life, the best kind I have no problem with a b or even c for that matter, cause i am woring on my skill i think you better than a 2nd look around...this ISNT the place to ruffle your feathers its for rolling up your sleves. > All I can say is that I hope you are still young enough to learn (a) > courtesy, (b) humility and (c) a more realistic assessment of your skills, [quoted text clipped - 149 lines] > >> >> >> >> >> will > >> >> >> >> >> alternate (almost) filled pages and two-line pages. > WHy would you adress that? > and how does that answer my question? It is addressed, james, because it IS the answer to your question. You do not understand how Word works, so you do not understand why that is the answer to your question. And you just want to know how to copy and paste without bothering to learn how Word works, which is like saying you want to fly an airplane without bothering to learn about wind and weather. Yes, you can open a new document and push keys on your computer to your heart's content wirthout knowing anything about how and why Word works. But you asked a question, and you asked because you didn't know something. And you got an answer from people who DO know some things. But you do not recognize it as an answer because it involves you putting out some effort to learn something new. If you don't care about learning about styles and sections and formatting, then I guess you are stuck pasting and manually reformatting. And you will stay there until you learn how learn from others. Ed > > WHy would you adress that? > > and how does that answer my question? > > It is addressed, james, because it IS the answer to your question. ..no it wasnt > You do not understand how Word works, so you do not understand why > that is the answer to your question. that wasnt my question > And you just want to know how to copy and paste without bothering to > learn how Word works, which is like saying you want to fly an > airplane without bothering to learn about wind and weather. so whats it to you.. i ask what i will, you telling folks what questions to ask? > Yes, you can open a new document and push keys on your computer to > your heart's content wirthout knowing anything about how and why Word > works. But you asked a question, and you asked because you didn't > know something. And you got an answer from people who DO know some > things. But you do not recognize it as an answer because it involves > you putting out some effort to learn something new. i WOULDNT be that concerened about other people if i were you ! > If you don't care about learning about styles and sections and > formatting, then I guess you are stuck pasting and manually > reformatting. And you will stay there until you learn how learn from > others. > > Ed UHh ya that be the point, learn from others SO whats your trouble? |
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