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MS Office Forum / Word / Document Management / March 2008Sorting pages alphabetically
I have a document with a series of tables one on each page and I need to alphabetize the pages either by a cell within each table or an added field or 2. I do have merged cells in the table and this is one problem I have had already. Is this possible, if so how?? > I have a document with a series of tables one on each page and I need > to alphabetize the pages either by a cell within each table or an > added field or > 2. I do have merged cells in the table and this is one problem I > have had already. > Is this possible, if so how?? It _may_ be possible, but unless you can describe the document in much more detail there's no way to know what will or won't work. - Is there anything else in the document besides the tables? - How are the pages separated from each other? - The description "either by a cell within each table or an added field or 2" is much too vague. Is the cell always in the same position within the table? If not, how would it be recognized? What do you mean by "an added field or 2"? Where would these be, and what would be in them?  SignatureRegards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. Yes I know, it's complicated. I've sort of solved the problem by a compromise of putting all the data into one row per page and 2 columns with the 2nd column being the data for sorting. It's not ideal having all my data in one cell/per page, but as I said a compromise. The question for fields was is there a way of inserting a field in a page/table and sorting on the filed entry? > > I have a document with a series of tables one on each page and I need > > to alphabetize the pages either by a cell within each table or an [quoted text clipped - 12 lines] > table? If not, how would it be recognized? What do you mean by "an added > field or 2"? Where would these be, and what would be in them? You may be able to use Word's outline feature to do this. I do this regularly with 300 heading 1s and fairly complex content. First, if you already have heading 1s in your document, you should temporarily reassign them. Then put the words you want to sort by above each table and style it as Heading 1 (or another paragraph style that you have assigned a paragraph outline level of 1 to. ) In outline view, collapse the view so only the heading 1 level is showing. Select all of the heading 1s, and sort them. When you return to page layout view, your document should be sorted (everything subordinate to a heading stays with it). If Word finds your doc to be too complex, it may stumble on this, so please try this on a copy of your file. PamC > Yes I know, it's complicated. I've sort of solved the problem by a > compromise of putting all the data into one row per page and 2 columns with [quoted text clipped - 21 lines] > > table? If not, how would it be recognized? What do you mean by "an added > > field or 2"? Where would these be, and what would be in them? |
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