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MS Office Forum / Word / Document Management / March 2008Spell Check Quits
I am having a problem with spell check. It works fine until I insert a citation into the paper. If I Insert a citation then edit citation to place a page number and finally convert citation to static text the spell check stops checking. I then have to go to the review ribbon and click on the set language tab because the box by the "Do not check spelling or grammar" will then be checked. I then unclick the box and spell check will work fine until the next time I do the above insert citation steps (insert>edit>convert to text). I have tried to repair word and it doesn't work. I have gone into the registry and deleted the proofing tools so it made a new proofing tools registry all to no avail. Thanks for any advice you may have! List the steps (exactly) that creates this problem and which Word version is involved?  Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I am having a problem with spell check. It works fine until I insert > a citation into the paper. If I Insert a citation then edit citation [quoted text clipped - 8 lines] > tools registry all to no avail. > Thanks for any advice you may have! I am using Word 2007. The steps: 1. I quote something from say a journal article 2. On the References ribbon I "Insert Citation" 3. Once citation is inserted into paper, I right click to edit citation and put in a page number of the quote. 4. I finally right click on citation and "convert citation to static text". 5. When I do the above I then have to go to the review ribbon and click the set language tab and unclick the "do not check spelling or grammar" box. I must do this every time after I do steps 1-4. The language is set to English and it is not checked before I do steps 1-4. Thanks > List the steps (exactly) that creates this problem and which Word version is > involved? [quoted text clipped - 11 lines] > > tools registry all to no avail. > > Thanks for any advice you may have! I think this is normal behaviour with fields and should only affect the field that has been converted to text - however it is easy to resolve. Select the text and press CTRL+Space to re-apply the underlying style. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I am using Word 2007. The steps: > 1. I quote something from say a journal article [quoted text clipped - 33 lines] >>> new proofing tools registry all to no avail. >>> Thanks for any advice you may have! It is normal behavior for the box in the language tab to check itself? It doesn't just affect the converted text it affects everything that is typed after the citation. So I can do steps 1-4 below and then start typing sdsdsds or whatever misspelling I wish after the citation and it will not mark it as spelled wrong until I uncheck that box mentioned below. If I go and type sdsdsds before the citation it will mark it as spelled incorrectly. > I think this is normal behaviour with fields and should only affect the > field that has been converted to text - however it is easy to resolve. [quoted text clipped - 37 lines] > >>> new proofing tools registry all to no avail. > >>> Thanks for any advice you may have! The language (which includes the "Do not check" property) is applied at the insertion point and continues to apply just the same as if you had started typing at the end of some text that was bold or italic. Unless you "turn off" specific formatting, it continues in effect. If, as Graham suggests, you press Ctrl+Spacebar before you start typing after the field (or, preferably, with the field selected), you should have no problem. SignatureSuzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA > It is normal behavior for the box in the language tab to check itself? It > doesn't just affect the converted text it affects everything that is typed [quoted text clipped - 46 lines] >> >>> new proofing tools registry all to no avail. >> >>> Thanks for any advice you may have! I am sorry but I don't understand. This seems like a glitch in the software. Why in the world would it automatically stop spell checking my entire document just because I inserted a citation? I did not tell it not to check spelling. So what does this have to do with the citation? > The language (which includes the "Do not check" property) is applied at the > insertion point and continues to apply just the same as if you had started [quoted text clipped - 53 lines] > >> >>> new proofing tools registry all to no avail. > >> >>> Thanks for any advice you may have! It's a limitation of the function, which inserts citations with the spell check formatting option switched off. Any formatting option applied to text remains for any text you continue to type until you change the option. CTRL+Space will reapply the underlying paragraph style thus restoring the spell check. If you add citations later, only the citations will have the spell check switched off. Signature<>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> > I am sorry but I don't understand. This seems like a glitch in the > software. Why in the world would it automatically stop spell checking [quoted text clipped - 77 lines] >>>>>>> registry all to no avail. >>>>>>> Thanks for any advice you may have! |
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