Not all my captions show up in my list of figures?

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Davidy - 17 Mar 2008 09:48 GMT

I am using Office 07. In my Word document I have labled figures by inserting
figure captions. However, several of my figures do not show-up in my list of
figures. I have checked that these labels are captions and also that they
are not text boxes, yet the problem still persists. I have the same problem
with my list of tables. Can you suggest a solution?

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Peter A - 17 Mar 2008 13:34 GMT

> I am using Office 07. In my Word document I have labled figures by inserting
> figure captions. However, several of my figures do not show-up in my list of
> figures. I have checked that these labels are captions and also that they
> are not text boxes, yet the problem still persists. I have the same problem
> with my list of tables. Can you suggest a solution?

Did you insert the caption using the Insert Caption command? Simply
formatting the "caption" with the Caption style is not enough to get it
into a table of figures.

Signature

Peter Aitken
Author, MS Word for Medical and Technical Writers
www.tech-word.com

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PamC - 18 Mar 2008 02:44 GMT

Make sure that the paragraph style for all your figure (or table) captions is
the same as that specified in the list of figures field code.

PamC

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Stefan Blom - 18 Mar 2008 10:30 GMT

Was the table of figures created based on a particular style or on the
caption label (SEQ field)? Are there any differences between the captions
that do show up and those that don't?

Signature

Stefan Blom
Microsoft Word MVP

>I am using Office 07. In my Word document I have labled figures by
>inserting
[quoted text clipped - 4 lines]
> problem
> with my list of tables. Can you suggest a solution?

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Kelly V - 15 May 2008 01:06 GMT

I'm having exactly the same problem as Davidy.

I'm not an idiot, I've been using Word for years and I've had issues with
this before, but have always been able to fix it. It's usually been caused
by someone not using Insert Captions, or a page break or section break
interferes with it, or a hidden text box causes problems. This time,
however, there's absolutely NOTHING wrong with the bloody thing! All of the
codes are EXACTLY the same, so there's no frikkin' reason why the Table of
Figures isn't picking them up! I've tried copying and pasting the style from
a caption that's working to the ones that aren't, but that hasn't worked. I
even got desperate and tried Format Painter, but that was a bust.

I'm about ready to shoot this bloody pc right in the monitor - HELP!!!

> Was the table of figures created based on a particular style or on the
> caption label (SEQ field)? Are there any differences between the captions
[quoted text clipped - 8 lines]
> > problem
> > with my list of tables. Can you suggest a solution?

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Suzanne S. Barnhill - 15 May 2008 03:20 GMT

Unless you have the TOF configured to pick up the Caption style, it is
looking for a specific label, which is inserted with a SEQ field. Make sure
that the SEQ field identifier is exactly the same in all the captions. If
you've chosen the default "Figure" label, the SEQ field will be { SEQ
Figure \* ARABIC }.

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

> I'm having exactly the same problem as Davidy.
>
[quoted text clipped - 28 lines]
>> > problem
>> > with my list of tables. Can you suggest a solution?

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Kelly V - 15 May 2008 17:20 GMT

Hi Suzanne!

Yes, all of the codes are exactly the same, I've Shift+F9'd ALL of my
captions, just to be on the safe side, and they're all coded the same way and
correctly, but two of them still won't show up in the ToF -- the heck?

I was reading other posts and thought that perhaps someone along the way had
locked the caption and figure, but that wasn't the issue, either. No
textboxes, no random breaks, nothing is different around those two captions
from the other captions that I've been able to find. Weird! And to make it
even weirder (more weird?) is that ALL of the figure captions showed up in
the ToF until I added one final caption on the VERY last figure, refreshed
the ToF, and boom! Suddenly, I lost Figures 2 and 7! I didn't do anything
out of the ordinary, added the caption to the last one like I did with all
the other ones, no weird breaks, no hidden codes, no nothing...

Maybe I have gremlins...

> Unless you have the TOF configured to pick up the Caption style, it is
> looking for a specific label, which is inserted with a SEQ field. Make sure
[quoted text clipped - 34 lines]
> >> > problem
> >> > with my list of tables. Can you suggest a solution?

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Suzanne S. Barnhill - 15 May 2008 22:12 GMT

Sounds like it.

Signature

Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

> Hi Suzanne!
>
[quoted text clipped - 66 lines]
>> >> > problem
>> >> > with my list of tables. Can you suggest a solution?

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