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MS Office Forum / Word / General MS Word Questions / October 2005Formatting for e-mail
Hi all. I'm new to this site and would appreciate some formatting help. I created a new Word doc and copied and pasted some graphics and some simple text boxes in to it. The graphics and text boxes were created in Powerpoint by someone else. Looks fine on my screen. Before sending it out via e-mail to an Outlook e-mail group I have, I first sent myself a test message to see what it would look like on the receiving end. It looks a mess! The text boxes are all over the place, as is the text that is not in a box. Also, everything slide over to the left hand margin a little bit, so the e-mail I received chopped off part of the left side of the graphics/text. I tried protecting as a read only file, and that helped a little bit, but not enough. Someone please tell me how I can change my document to ensure that all recepients have a nicely formatted document. Thanks in advance. > I'm new to this site and would appreciate some formatting help. > [quoted text clipped - 14 lines] > Someone please tell me how I can change my document to ensure that all > recepients have a nicely formatted document. Attach the Word document to the email. Pemo  Signature,-._|\ / Oz \ Melbourne \_,--.x/ Australia v ok. Here goes. Thanks. >> I'm new to this site and would appreciate some formatting help. >> [quoted text clipped - 18 lines] > >Pemo mike that will only work, of course, if all your recipients have a program that will read a word document. also, their version of that program could have different default settings from yours, such as margin widths. all these things can make your document appear different on their screen. > ok. Here goes. > > Thanks. their version of that program could have different default > settings from yours, such as margin widths. all these things can make your > document appear different on their screen. I would have thought that if the margin width had been set for a particular document - which it obviously will have been - then the document will display these settings on any other computer that can read the program. Why should the default settings of that computer's program change the way a particular doc is displayed? Rob Graham Yes, so how do the online subcription services do it? > their version of that program could have different default >> settings from yours, such as margin widths. all these things can make your [quoted text clipped - 7 lines] > >Rob Graham you're right, i didn't express that very well, it's more a printer issue. i've had word docs screw up by moving to a pc with a different default printer. page lengths are different, that type of thing, so upper & lower margins are different. this can make a one page doc spill over to a second page just for one or two lines. > I would have thought that if the margin width had been set for a particular > document - which it obviously will have been - then the document will [quoted text clipped - 3 lines] > > Rob Graham you have no control over how your recipients' email programs are configured, some may be configured to receive in plain text. so you have no control over how they'll see your carefully crafted message! the only way to ensure that they see it exactly as you composed it is to save it as a pdf and send it as an attachment. > Hi all. > [quoted text clipped - 18 lines] > > Thanks in advance. |
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