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MS Office Forum / Word / Long Documents / December 2003Word 2002, copying styles between documents
This is not really a "long documents" question, but I can't find another newsgroup better suited to it. In Word 2000 and earlier versions, I made regular use of a feature which allow me to copy styles back and forth between documents. I think it was called "Style Gallery." In Word 2002 the style interface has been completely redone, and I can't find this feature anywhere. What became of it? My mail address is jsachs177 at earthlink dot net. You can use the Organizer to copy styles. See Tools | Templates and Add-ins: Organizer... -- Suzanne S. Barnhill Microsoft MVP (Word)  SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > This is not really a "long documents" question, but I can't find > another newsgroup better suited to it. [quoted text clipped - 6 lines] > > My mail address is jsachs177 at earthlink dot net. Tools => Templates and Add-Ins... => Organizer (button) => Styles (tab) After you select the styles to be copied, press the Copy button three times and OK overwriting existing styles. SignatureCharles Kenyon Word New User FAQ & Web Directory: <URL: http://addbalance.com/word/index.htm> Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) <URL: http://addbalance.com/usersguide/index.htm> See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > You can use the Organizer to copy styles. See Tools | Templates and Add-ins: > Organizer... [quoted text clipped - 18 lines] > > > > My mail address is jsachs177 at earthlink dot net. >You can use the Organizer to copy styles. See Tools | Templates and Add-ins: >Organizer... I have discovered something odd about this procedure: although it works, it consistently copies some style properties incorrectly. I have a paragraph style named Bullet which has the following properties: Left indent: 0.125" Right indent: 0.0" Hanging: 0.25" Space before: 6 pt Space after: 0 pt Line spacing: at least 13 pt Tabs: 0.375" Bullets & numbering: standard bulleted style When I copy this style from one document to another, it always arrives with the following attributes changed: Left indent: 0.375" Tabs: 0.625" The destination document has a pre-existing definition of Bullet which it inherits from the template, but that style's left indent is different from either of the values above (it is 1.125"), and it has no tabs or bullets and numbering defined at all. Also, I can delete the pre-existing style definition from the destination document before I copy and I get exactly the same result. Do you have any idea what is going on here? I can't swear that Word 2000 did not do this, but I used it for a couple of years, and I never noticed such a problem. My mail address is jsachs177 at earthlink dot net. Hi Jonathan There seem to be bugs in the way the Organizer works for styles that are numbered or bulleted. For further information see http://www.mvps.org/word/FAQs/MacrosVBA/UpdateStyles.htm. It recommends doing the process two or three times. I've certainly seen reproducible cases in coding macros when it was necessary to do it three times to get a stable result. Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word Melbourne, Australia > >You can use the Organizer to copy styles. See Tools | Templates and Add-ins: > >Organizer... [quoted text clipped - 32 lines] > > My mail address is jsachs177 at earthlink dot net. There seem to be bugs in the way the Organizer works for styles that are >numbered or bulleted. For further information see >http://www.mvps.org/word/FAQs/MacrosVBA/UpdateStyles.htm. It recommends >doing the process two or three times. I've certainly seen reproducible >cases in coding macros when it was necessary to do it three times to get >a stable result. I looked at the article, but did not find it too helpful; it speaks only of "updating" styles from templates, which implies that (1) styles are being copied from a template, not a document, and (2) they already exist in the target document. In my case the first is not true, and the second is not necessarily true. Also, the article speaks of a bug in copying "numbering styles," while I'm losing bullet styles (probably the same thing), but also indents and tabs. It's not clear to me whether this article relates to my problem partially, completely, or not at all. I tried copying the styles multiple times, and the one that were copied incorrectly got copied differently, but still not right. (The left indent which should have been at 0.125 shifted from 0.375 to 0.0; the tab which should have been at 0.375 shifted from 0.625 to 0.25; and the hanging indent disappeared completely.) I guess this just flat-out won't work. I hope they get it right in the next release! My mail address is jsachs177 at earthlink dot net. It's now hidden in Tools, Templates and Add Ins, Organzier. >-----Original Message----- >This is not really a "long documents" question, but I can't find [quoted text clipped - 8 lines] >My mail address is jsachs177 at earthlink dot net. >. >It's now hidden in Tools, Templates and Add Ins, >Organzier. Got it. I wish Uncle Bill would stop rearranging things from release to release. The Windows application market is mature enough that existing users outnumber new ones at any given time. Therefore most changes are liable to confuse more people that they help, even if they are genuine improvements. (And this one just baffles me. When I copy a rarely needed style from one document to another document, what does that have to do with Templates and Add-Ins?) Are in listening, Microsoft? My mail address is jsachs177 at earthlink dot net. Hi Jonathan, > >It's now hidden in Tools, Templates and Add Ins, > >Organzier. [quoted text clipped - 3 lines] > I wish Uncle Bill would stop rearranging things from release to > release. Actually, just to be fair to the Word team :-), "Organizer" has been available through this "path" since Word 95 or so. There have traditionally been multiple ways to get to the Organizer, you just happened to be using one that got relegated to the "out-dated" heap in Word 2002. But the command is still there, and you can bring it out of oblivion and back onto a menu/toolbar. Tools/Customize/COmmands. Category: Format. You'll find "Style Gallery" down towards the end of the list. Just drag it to where you'd like to have it :-) Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.mvps.org/word This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) >...you can bring it out of oblivion and back onto a >menu/toolbar. I don't need it often enough to justify that; not having it at all when I needed it was just monstrously inconvenient. I suppose this is just a side effect of the way they reorganized the whole style management interface. I'm glad that it's no longer easy to copy one-off format changes back to a style definition by accident, but the new interface is so awkward in so many ways that it seems, at best, a wash. I wonder, is there any way to make Word STOP including every one-off variation on every style in the drop-down style list? By careful pruning, I, used to be able to make all of my styles fit in the list with little or no scrolling. Now there is no hope. Merely finding the one I want amid all the clutter can be a challenge. My mail address is jsachs177 at earthlink dot net. > I wonder, is there any way to make Word STOP including every one-off > variation on every style in the drop-down style list? By careful > pruning, I, used to be able to make all of my styles fit in the list > with little or no scrolling. Now there is no hope. Merely finding the > one I want amid all the clutter can be a challenge. Yes, just clear the check box for "Keep track of formatting" on the Edit tab of Tools | Options. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > >...you can bring it out of oblivion and back onto a > >menu/toolbar. [quoted text clipped - 15 lines] > > My mail address is jsachs177 at earthlink dot net. >> I wonder, is there any way to make Word STOP including every one-off >> variation on every style in the drop-down style list?. > >Yes, just clear the check box for "Keep track of formatting" on the Edit tab >of Tools | Options. Thanks!!! You've just made the outlining by must do to study for finals considerably easier. Are there any documents that assemble this type of information in accessible form? The Office help feature is usually worthless for this, since I don't know what topics to search for until I solve the problem. (In this case I would have searched for the topic "style." One of the dozen or so topics under "style" contains the information I needed, but it is so vaguely worded that I probably would not have realized it was the answer to my question if I had read it.) My mail address is jsachs177 at earthlink dot net. The only way I know of to pick these things up is to constantly explore and experiment with Word's menus and dialogs and to read these NGs regularly. There is, however, a lot of useful information, both basic and abstruse, collected at www.mvps.org/word. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > >> I wonder, is there any way to make Word STOP including every one-off > >> variation on every style in the drop-down style list?. [quoted text clipped - 16 lines] > > My mail address is jsachs177 at earthlink dot net. |
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