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MS Office Forum / Word / Long Documents / December 20032 spaces after end-of-sentence period throws off right flush
Howdy-- Using Word 97. Documents are formatted to be flush both left and and left. As is conventional, periods ending a sentence are followed by two (2) spaces. When these spaces fall at the end-of-the-line, the newline character only substitutes for one of them, leaving the other, and messing up the right flush by one space. Does anyone know how to get Word to correct itself here? Thanks for help. Dylan Well, just for a start, two spaces after a period are not "conventional" except in typing (or when using monospaced fonts such as Courier New), and there is no "newline character" (line break) when Word wraps text to the next line. Ordinarily, Word stacks up spaces at the end of a line (outside the margin) no matter how many you enter. If yours are behaving differently, it's probably because you have the "Wrap trailing spaces to next line" option checked on the Compatibility tab of Tools | Options. The likely reason is that Compatibility is set to a version of WordPerfect instead of Word 97. -- Suzanne S. Barnhill Microsoft MVP (Word)  SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Howdy-- > Using Word 97. Documents are formatted to be flush both [quoted text clipped - 6 lines] > Thanks for help. > Dylan Hi Dylan, First, two spaces after a period (or colon or question mark) is "conventional" only if you are typing on a typewriter. For proportionally-spaced fonts, the convention is one space, because extra spacing is built into the font. Second, under Tools => Options => Spelling and Grammar if I click for the grammar settings in Word 2003 I can set one or two spaces there. I don't know if that setting changes what happens when Word reaches the end of a line. Finally, BTW, justified text is harder to read although it may look nicer. With few exceptions, I use left-aligned. Of course, if you want what you write to be harder to read, then by all means use full justification. SignatureCharles Kenyon Word New User FAQ & Web Directory: <URL: http://addbalance.com/word/index.htm> Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) <URL: http://addbalance.com/usersguide/index.htm> See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Howdy-- SignatureCharles Kenyon Word New User FAQ & Web Directory: <URL: http://addbalance.com/word/index.htm> Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) <URL: http://addbalance.com/usersguide/index.htm> See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > Using Word 97. Documents are formatted to be flush both > left and and left. As is conventional, periods ending a [quoted text clipped - 5 lines] > Thanks for help. > Dylan Thanks to both for replies. I guess I didn't get the memo about two spaces not being necessary for proportional fonts :) Yes Susan, the checkbox "Wrap trailing spaces to next line" was checked under the template that this document was created from. Unchecked that and the problem was solved. Very nice. I agree Charles that left-justified text is easier to read. However the guy wants it fully justified; maybe I will try and change his preference. Thanks again. >-----Original Message----- >Hi Dylan, [quoted text clipped - 25 lines] > >. Just making sure you both get the appropriate "thanks". Always is great to get expert advice for free. >-----Original Message----- >Howdy-- [quoted text clipped - 8 lines] >Dylan >. It's not free. Didn't they tell you you have to come back here and help others with questions *you* know the answer to? <g> That's the beauty of Usenet and peer support. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.mvps.org/word Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Just making sure you both get the appropriate "thanks". > Always is great to get expert advice for free. [quoted text clipped - 11 lines] > >Dylan > >. Couldn't have said it better! :) SignatureCharles Kenyon Word New User FAQ & Web Directory: <URL: http://addbalance.com/word/index.htm> Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) <URL: http://addbalance.com/usersguide/index.htm> See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > It's not free. Didn't they tell you you have to come back here and help > others with questions *you* know the answer to? <g> That's the beauty of [quoted text clipped - 24 lines] > > >Dylan > > >. |
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