Home | Contact Us | FAQ | Search & Site Map | Link to Us
Sign In | Join | Other 45 Sites in Network
Home
DiscussionsAccessExcelInfoPathOutlookPowerPointPublisherWord
DirectoryUser Groups
Related Topics
Outlook ExpressInternet ExplorerWindowsMS Server ProductsMore Topics ...

MS Office Forum / Word / Long Documents / January 2004

Tip: Looking for answers? Try searching our database.

How much can one word document be?

Thread view: 
Enable EMail Alerts  Start New Thread
Thread rating: 
Tammy - 13 Jan 2004 19:40 GMT
How much can one word document be?
Charles Kenyon - 13 Jan 2004 21:09 GMT
How large? 32 Mb, roughly. I have documents that exceed a thousand pages.

If you are working with a large document, minimize direct formatting. Apply
formatting through styles. If you are inserting graphics, do so as links
rather than by embedding the documents. Make sure Fast Saves, Versions, and
track changes are turned off. Save regularly and keep backups. Never, ever,
ever, not even once, save to a floppy.
Signature


Charles Kenyon

Word New User FAQ & Web Directory:
<URL: http://addbalance.com/word/index.htm>

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
<URL: http://addbalance.com/usersguide/index.htm>

See also the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

> How much can one word document be?
Suzanne S. Barnhill - 13 Jan 2004 22:56 GMT
As Charles says, the stated file size limitation for a Word document is 32
MB, but that's for the text alone. If you have embedded graphics, it can be
much bigger. Pagewise, some users claim to have created Word documents
(presumably text only) upwards of 10,000 pages. It helps to have a lot of
RAM (that's more important than a fast processor), and, as Charles says,
consistent use of styles greatly reduces document complexity and size.

If you're trying to keep file size down, note these causes of file bloat:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
   Highlight Changes: Make sure "Highlight changes on screen" is turned on.
   Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

6. Embedded graphics: When feasible, it is preferable to link the graphics.

7. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Signature

Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.


> How much can one word document be?
 
Sign In
Join
My Latest Posts
My Monitored Threads
My Blog
My Photo Gallery
My Profile
My Homepage

Start New Thread
Enable EMail Alerts
Rate this Thread



©2008 Advenet LLC   Privacy Policy - Terms of Use
This website includes both content owned or controlled by Advenet as well as content owned or controlled by third parties.