Page Breaks Getting Sucked Into Cross-References

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Lee - 16 Jan 2004 19:40 GMT

We insert a page break before every Heading 1. When we
cross-reference the heading, the page break gets sucked
into the field, slamming a page break smack in the middle
of the sentence.

The only workaround we have found is to physically remove
the page break in the field and then lock the field so
that updating the doc won't break the page mid-sentence
again. But this defeats the whole purpose of making it a
cross-reference in the first place.

Any ideas?

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Suzanne S. Barnhill - 16 Jan 2004 23:08 GMT

Instead of inserting a manual page break before Heading 1, format Heading 1
as "Page break before."

--
Suzanne S. Barnhill
Microsoft MVP (Word)

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Fairhope, Alabama USA
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> We insert a page break before every Heading 1. When we
> cross-reference the heading, the page break gets sucked
[quoted text clipped - 8 lines]
>
> Any ideas?

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- 26 Jan 2004 02:59 GMT

This works fine for Heading 1 stuff, which is always a
chapter start in my document, but not for Heading 2 or
Heading 3, which do not necessarily ALWAYS have a
column/page break prior in my document.

I am trying (desperately) to complete a 200 page+ user
guide for our software company. However, cross-references
are destroying the formatting. The problem exists in both
Word 2000 & 2002, at least.

Here's what I'm doing: Insert Cross-Reference. Select
Heading as type. Choose the heading, click Insert, Close.
No problem. Format with style made for Reference. No
problem. Save & close the document. Reopen.

Now a column break (I'm in two column) or a page break is
inserted right before the cross-reference!

I found a series of KB articles on a sorta similar
problem: kb214163 is one. Suggested toggling field codes
and changing the word MERGEFORMAT to CHARFORMAT. I tried
it, and it worked in one place, but generally does NOT
work.

Any other ideas?

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Suzanne S. Barnhill - 26 Jan 2004 04:17 GMT

You can add "Page break before" as direct formatting; it doesn't have to be
part of the style. But a manual page break won't be sucked into a
cross-reference if you're careful with how you insert it. When you create a
cross-reference, the cross-referenced text is bookmarked, and it is very
easy to get something inside that bookmark. If you place the insertion point
at the beginning of a bookmarked heading and insert a page break, then the
page break will be inside the bookmark. Instead, press Enter at the end of
the preceding paragraph, then Ctrl+Enter, then delete the extra, empty
paragraph.

--
Suzanne S. Barnhill
Microsoft MVP (Word)

Signature

Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

> This works fine for Heading 1 stuff, which is always a
> chapter start in my document, but not for Heading 2 or
[quoted text clipped - 21 lines]
>
> Any other ideas?

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Barbara - 26 Jan 2004 03:04 GMT

Well, maybe I have an idea. Make a new Heading 2 Style
WITH column break, and a new Heading 2 Style WITH page
break, and same for Heading 3. This is a horrible hack,
but I guess it will solve the problem of page/column
breaks being sucked back into cross-references.

It's not pretty, but I'm desperate.

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Barbara - 26 Jan 2004 03:10 GMT

Sorry for the staccato messages here...

Page Break before doesn't allow us to define it as an ODD
page--necessary for chapter starts at the Heading 1
Level. I feel like I'm back to square one.

Suggestions welcome.

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Clive Huggan - 16 Jan 2004 23:10 GMT

Lee,

Since you have a page break before *every* Heading 1, delete all the page
breaks preceding instances of Heading 1 and redefine the Heading 1 style to
include a page break before it. (That's done in my version of Word via
Format menu -> Style -> "Modify" button -> "Format" -> Paragraph -> Line and
page breaks.) Then look at the definition of Heading 2 and remove the "page
break before" characteristic if it's there.

--Clive Huggan
======================================

> We insert a page break before every Heading 1. When we
> cross-reference the heading, the page break gets sucked
[quoted text clipped - 8 lines]
>
> Any ideas?

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