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MS Office Forum / Word / Long Documents / February 2004a question on multiple sections
I'm creating a template for a document which will be very complex and have many sections. I'm going to have to implement in vba ways for the user to create, move, or delete a section, and each section will have its own particular headers/footers. Therefore, I'm creating and moving each section with its following section-nextpage code. This is causing me to end up with a blank page at the end of the document. The user can print anywhere in this process, and so in order to prevent the blank page from being printed I thought I would have to intercept the print commands and print all but the last section. Is there a better way of handling this? thanks. Chip I doubt you'll get much help unless you specify: Which version of Word you are using, and What you are doing with the many sections, that is, why you need many sections. You may want to review <URL: http://word.mvps.org/FAQs/Formatting/WorkWithSections.htm>.  SignatureCharles Kenyon See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > I'm creating a template for a document which will be very complex and have > many sections. I'm going to have to implement in vba ways for the user to [quoted text clipped - 13 lines] > > Chip ok, it's word 2002, and I've read the article you mention (thanks). We need multiple sections because the headers and footers change with each section. Chip > I doubt you'll get much help unless you specify: > [quoted text clipped - 25 lines] > > > > Chip Try setting the starting condition on the final section (the document shell) to 'Continuous'? SignatureMargaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org > ok, it's word 2002, and I've read the article you mention (thanks). > [quoted text clipped - 37 lines] > > > > > > Chip Yes, that would work, but I'm never sure when the final section is the final section, so I think I'd have to do this by intercepting the print commands (or I'd have to get the end users to say when the document is finalized and cannot be changed any longer, and they won't do it, except for the times when they did do it and then decided they were wrong and tried to change it afterwards!!!). ;) Chip > Try setting the starting condition on the final section (the document shell) > to 'Continuous'? [quoted text clipped - 43 lines] > > > > > > > > Chip > We need multiple sections because the headers and footers change with each > section. How do they change? You may want to look into the StyleRef field and use that to make the changes you need instead of adding sections. It will repeat the text of the first paragraph on a page in a given style (or if there is none on the page, the last paragraph in a given style on previous pages). There are other options for it as well. If each of your chapter headings is in the Heading 1 style and the change you need in your headers/footers is the name of your chapter, this works quite handily, without a section break. You can set the formatting of (for example) Heading 1 to have a page break before. It is just that, as you've discovered, adding unnecessary sections makes editing a lot harder. SignatureCharles Kenyon See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. > ok, it's word 2002, and I've read the article you mention (thanks). > [quoted text clipped - 37 lines] > > > > > > Chip thanks, I will go track down some documentation on styleref right away!!! Chip > > We need multiple sections because the headers and footers change with each > > section. [quoted text clipped - 54 lines] > > > > > > > > Chip Close, but unfortunately, no cigar!!! :( We need a blank header at the start of each section, then, second and subsequent pages do have their own unique header requirements which could be handled by styleref (thank you). Is there a way to supress a header for just the current page??? thanks. Chip > > We need multiple sections because the headers and footers change with each > > section. [quoted text clipped - 54 lines] > > > > > > > > Chip No easy way, no. Which is why I still use an Odd Page section break between chapters so I can use "Different first page" in each chapter/section. I also use "Different odd and even," but I still use a StyleRef field to pick up the chapter title, which allows me to use Same As Previous headings throughout. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > Close, but unfortunately, no cigar!!! :( > [quoted text clipped - 97 lines] > > > > > > > > > > Chip thanks for the tip; in this case however, no blank pages are allowed in the document. > No easy way, no. Which is why I still use an Odd Page section break between > chapters so I can use "Different first page" in each chapter/section. I also [quoted text clipped - 121 lines] > > > > > > > > > > > > Chip Well, then just use Next Page instead of Odd Page. -- Suzanne S. Barnhill Microsoft MVP (Word) SignatureWords into Type Fairhope, Alabama USA Word MVP FAQ site: http://www.word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. > thanks for the tip; in this case however, no blank pages are allowed in the > document. [quoted text clipped - 90 lines] > > > > > > > > > > > > What you are doing with the many sections, that is, why you need > > many > > > > > > sections. [quoted text clipped - 50 lines] > > > > > > > > > > > > > > Chip thanks; that's what I'm doing at the moment, but I'm ending up (since each section *must* be movable anywhere within the document) with an extra blank page at the end of the document. I really started this thread trying to find out what was the best way of dealing with that. My only thought has been to intercept the printing command with my own vba routines, which print all of the document except for the last page. Do you have any other ways of dealing with this extra blank page at the end? thanks. Chip > Well, then just use Next Page instead of Odd Page. > [quoted text clipped - 168 lines] > > > > > > > > > > > > > > > > Chip Hi Chip If you are moving the sections via VBA anyway, how about finishing up by making the last section (the one following the last real section break, which you need to move around with your text) a continuous start? ActiveDocument.Sections _(ActiveDocument.Sections.Count).PageSetup.SectionStart _ =wdSectionContinuous Or you could place this in the intercept of FilePrint. (I still think if you set this once for the document and then move your sections around complete with their ending section break you should only need to set the 'empty document' section up to continuous once, but this should save any doubt, anyway). > thanks; that's what I'm doing at the moment, but I'm ending up (since each > section *must* be movable anywhere within the document) with an extra blank [quoted text clipped - 198 lines] > > > > > > > > > > > > > > > > > > Chip Yes, thanks, I think I can do this; I'll have a look as I would need to undo it if the last section is moved, and I would need to undo it if a new section was added at the end, but I'll think on it. It might just be easier to intercept file print and do it there (which is still easier than what I had planned (not printing the last page)). thanks. Chip > Hi Chip > [quoted text clipped - 174 lines] > > > > > > > > > > > > > > > > > > You may want to review <URL: http://word.mvps.org/FAQs/Formatting/WorkWithSections.htm>. > > > > > > > > > -- > > > > > > > > > [quoted text clipped - 53 lines] > > > > > > > > > > > > > > > > > > > > Chip |
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